Picking Folders for Activities Search

[Nozmo]

The Activities function seems to take a very long time to search all emails
for a particular contact. Is it possible to identify only which folders you
want to be searched? If so, how do you you this?

Thanks

 

[Sue Mosher [MVP-Outlook]]

You configure activities groups on the Properties dialog for the contacts folder.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Nozmo]

Thanks - that is pretty easy! Another question - Is it possible to include
more than Subject and Folder? For example, can you include the Date?

 

[Nozmo]

I also forgot to add - are archieved folders searched any faster than Inbox
folders?

 

[Sue Mosher [MVP-Outlook]]

You can add any field by right-clicking the column headings and choosing Field Chooser, then dragging fields from the FIeld Chooser -- but that view will not be persistent. It will work only for the currently displayed contact.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

No.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Nozmo]

Is it possible to set the folders by contact. It would appear that you can
only do this globally. Is that correct?

 

[Sue Mosher [MVP-Outlook]]

Correct. Activities groups are set per contact folder, not per item, but you can create as many as you need.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Nozmo]

This is a little off-subject. Lets say I'm in Outlook. I read an email and
want to right click and add it to my contacts. At that point can I choose
what contact folder I would like to use. It does not appear so - seems like
I can only go to the default Outlook Folder. Is that true? Or can I work
around this somehow.

Thanks

 

[Sue Mosher [MVP-Outlook]]

Use File | Move to Folder, not Save and Close to save the contact.

Next time, please start a new topic when you change subjects. It helps other people find the answers they're looking for more easily.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers