project 2007 question

[svt4cobra6]

Hi I have a task that I split because I need to assign different resources to
the task during different times, for example I have two summer hires so will
asign the task to them only through the summer and to someone else for all
other parts of the year. The task runs Jan 2011 to Jan 2012.
Thanks

 

[Jim Aksel]

You can do this without splitting the task. Assign "Worker", Student1,
Student2 to the task. Go to the task in Task Usage View. For that task you
will see all three workers listed. You may change the value of Work on the
right side of the sheet.

If necessary, you can change the timescale by right clicking.
--
If this post was helpful, please consider rating it.

Jim Aksel, MVP

Check out my blog for more information:
http://www.msprojectblog.com

 

[lostminder]

Open Resource Sheet View, double click on the Summer Helpers resource to open
Resource Information dialog box, define Resource Availability by filling out
Available From and Available To cells, then click Change Working Time,
Exception tab to define the dates Summer Helpers don't work. You need to
define two nonworking period segments, the first one is from 01/01/2010 of
your task to the date before Summer Helpers become available, the second one
is from the date when Summer Helpers are non-available to 12/31/2010.
You need to go through the above steps to define Resource Availability and
Exceptions for Non-Summer Helpers. In Resource Availability, you fill out two
sets of Available from and Availabe to, then define one exception for the
period when Summer Helpers work.
After you have completed the steps to define the availabilities of all your
resources, then assign them to the task. You can check your resource
assignment by opening Resource Usage view.
You don't need to split your task in this way.

 

[svt4cobra6]

ok thanks, it worked. Also just wondering if you know if you can set a
workers range of availability, possibly in the resource sheet? For example
students are only available from June1 through Sept1, thanks.

 

[lostminder]

You need to double click your resource name in Resource Sheet view to open
Resource Information dialog box, then do it from there.

 

[svt4cobra6]

ok found it, thanks.

You need to double click your resource name in Resource Sheet view to open
Resource Information dialog box, then do it from there.

 

[Holy Harmonica]

Please forgive me for asking: Why can't we just specify the "available from"
and "available to" dates for resources. Why do we have to also put
exceptions in their calanders? Thanks. Geoffrey

 

[Rob Schneider]

Simple: it's this way because this how the programmers who made this
calendar interface in Project did it. Been this way since the early
days of Project.

I can envision how one might build your own interface in VBA to specify
resource availability this way and have our VBA code modify the
calendars accordingly. If it's important to you, you can do it.


--rms

www.rmschneider.com

 

[JulieS]

Hi Geoffrey,
By specifying non-working time, Project will automatically adjust
the schedule of the task. Simply specifying available from and
available to dates does not do this -- it will just flag the
resource as overallocated and then you'll need to correct it.

So exceptions are more efficient.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project