Publisher to SharePoint

[WAR]

I am trying to create a page in Publisher 2003 with some graphics, text, and
pictures to save and upload to SharePoint.

When I save it as a jpg or png, the text looks very poor in SP. When I save
it as an html file, the pictures do not show up when the document is uploaded.

Does anyone have any advice on the best format to do what I am attempting?
Thanks!

 

[DavidF]

I haven't used Sharepoint, but if you want to use HTML then you should know
that by default Publisher produces an index.htm file plus an index_files
folder by default. The index_files folder contains the supporting graphics.
You would need to upload both the index.htm file and the index_files folder.
Be sure to File > Publish to the Web and not Save as a Web page to produce
your html files. The first produces 'filtered' html code, the second is
'rich' code full of Office tags and is very bloated.

With that said, assuming you want the publication available for download and
printing or 'sharing', I would suggest the easiest and perhaps best solution
is to simply convert your Publisher publication to PDF format, and upload
that file. The text and pictures will be good quality. If you don't have a
converter, www.primopdf.com provides a good freebie.

DavidF

 

[WAR]

Thanks, David.

If I upload a .pdf to SharePoint, everyone who wants to view the document
will have to have a .pdf viewer on their computer. When they open the
hyperlink, that program will have to load. If it is a .jpeg or .png, the
document will open instantly for viewing.

I'm not sure how the index_files work on SharePoint, I'll have to research
that.

 

[DavidF]

Yes, its true that they will have to have a PDF viewer, but don't you think
that most people that would be using your SharePoint site will have one? I
used to be concerned about this but it seems that most new computers come
with Adobe Reader installed these days. But your point is well taken and you
might have to provide them with a link to a reader. I actually prefer FoxIt
to the Adobe Reader. It is a smaller download, smaller footprint, opens
faster, and I don't have to deal with Adobe's constant efforts to get me to
update or load stuff I don't want. Also keep in mind that the average PDF
file of a single page, formatted for on-line viewing, is a smaller files
size than a jpg or png file of the same page...it will load more quickly.
Not an issue for broadband users of course.

One point I didn't make last time is that when the text is converted to an
image, it always ends up less crisp. I have found that sometimes a .gif file
gives me better results than a jpg or a png, but it still a bit fuzzy.

As you experiment with the html, be aware that you do have an option of not
using the supporting index_files folder for the graphics. Go to Tools >
Options > Web tab uncheck the option to use the supporting folder. Then when
you Publish to the Web all your supporting image files will be 'loose' and
on the same level as the index.htm file. It can be a bit less tidy, unless
you put them all in a subfolder on your site. Also be aware that Publisher
cannot convert everything to HTML that you might find on a print formatted
publication. You do have to watch how you have it formatted and the layout.
A PDF is much more foolproof.

But as I said, I have only briefly played with SharePoint and so this
information may be totally irrelevant. At this point I would suggest that if
you have further questions about Publisher webs, that you post in the web
group and we will try to help you there.
news://msnews.microsoft.com/microsoft.public.publisher.webdesign
or
http://www.microsoft.com/office/com...soft.public.publisher.webdesign&lang=en&cr=US

Please always include the version of Publisher you are using, the URL of
your site and as much detail as possible. Good luck.

DavidF