'Publishing' plans...

[Michael Murray]

First off - thanks to all those who have filled my gaps in Project
over the last few months.... I've learnt a lot from others queries.

To my problem...
I have 6 .mpp files, which I have all resourced from resources.mpp.
These are all inserted into 'master.mpp', which contains no tasks of
its own, merely pointers to the 6 project files, and resources.

I have all these files, in my 'private' network area, which is where I
want them. I also want to put a COPY (not a link) of these to a common
network folder so that management can see them. (I also have to fudge
some views for them, but I can address that with macros).

My problem is that when I just copy the files using standard windows
explorer, or using save as, I always seem to get 'links' to either the
resources or tasks from my private area.

If I open 'resources.mpp' on its own, and look in
'Tools->Resources->Share resources' some of the projects have just the
filenmae, whereas some have fully qualified paths
'\\server\dir1\dir2\name.mpp'. I suspect this is not helping, but
don't know how / why some do / don't have full paths.

What I need is to copy the full set of files, with confidence that
project won't move everything around when mgmt reopen them.

Help Really appreciated,
Getting frustrated,
M.

 

[m__murray]

Sorry, nearly forgot - Project 200 (SR-1) on all machines.

 

[Sarah]

You need to disconnect the copy from the resource pool. In the copy,
select Tools>Resources>Share resources, and select Use own resources.

SarahK

 

[Mike Glen]

Hi Michael,

Welcome to this Microsoft Project newsgroup

As far as I'm aware, the reason for the different paths stems from where
each file is stored. If it is in the same directory as the pool file, then
just the name is shown. However, if the project file is in a different
directory, the complete path is shown.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on )

Mike Glen
MS Project MVP

 

[m__murray]

You need to disconnect the copy from the resource pool. In the copy,
select Tools>Resources>Share resources, and select Use own resources.

SarahK

Thanks for the reply Sarah, but what I'm afraid of is 'unlinking' 6
projects, moving all 6 + resource file, and then re-linking may yield a
different result to the one I wanted to publish.

I also (ideally) want to be able to do this more than once a day, so I
was hoping there was a known shortcut !

maybe there isn't...
m.

 

[Kenneth Gorelick]

I think your first problem is that your version is 1803 years out of date...

 

[Michael Murray]

I think your first problem is that your version is 1803 years out of date...

Good point - It should have read 2000 - only 5 years out of date !

M.

 

[Michael Murray]

Hi Michael,

Welcome to this Microsoft Project newsgroup

As far as I'm aware, the reason for the different paths stems from where
each file is stored. If it is in the same directory as the pool file, then
just the name is shown. However, if the project file is in a different
directory, the complete path is shown.

FAQs, companion products and other useful Project information can be seen at
this web address: <http://www.mvps.org/project/>

Hope this helps - please let us know how you get on )

Mike Glen
MS Project MVP

Glen,
re: Paths - that would have been my first guess too, but doesn't seem
to hold true. It may depend on what windows considers to be the
'current' folder too.

In the end, I've set up an Excel workbook with 3 sheets.

I have a custom view in project where the column list matches that
exist in the first sheet in Excel (RAW). I also have some macros in
Project to build a 'prefix' task name which contains a concatenation
of all 'parent' task names, which is part of the view.

The second sheet (LOOKUP) has some 'lookup' tables, which convert
custom numeric fields in Project (1=> finished on time, 2=> finished
late, but < 7 days late etc) to descriptions.

The third sheet (USER) has a 'paste link' of the first sheet, and some
command buttons linked to macros to filter, as well as vlookups to
convert the codes stored in sheet 2.

Now that its complete, its actually quite good, and the users like it,
as they don't feel like they're using project ! Updating the
spreadsheet takes me about 30 seconds.

Thanks again for the assistance, I've gone 'round' rather than
'through' the problem, but couldn't have done even that without ideas
from other posts...

M.

 

[Mike Glen]

You're welcome, Michael, and thanks for posting your work around solution -
good luck

Mike Glen
MS Project MVP