Resource Usage planning for future projects

[kiran.mulla]

I am new to Project and I am trying to learn the nuances of project.
I want to be able to plan for all my projects that my department maybe
asked to do. I want to be able do a resource assesment for projects
say for the next 8 months.
My questiosn therefore are:
I have a start date and a finish date of a project, but even after the
finish project date has passed, I have resources working on them as
issues arise on the project, is there a way we can account for these
resources that they are still working on the project without changing
the finish date of the project?
I have a project with multiple resources assigned to it, but one
particular resource will be assigned to this project in the future and
I want to be able to account for this resource working on this project
when I pull up a resource usage report for the future for better
planning of my projects.
If somebody could answer these questions that will be great.
Regards and Thanks.

 

[Dave]

The Project has not finished if people are still working on it. You may
have passed a delivery milestone or entered a different phase of the
project such as a support phase, but if you are still working then the
project has not finished.

If you want to show a project plan which ends when you delivered the
product and no subsequent work, then can you not create another project
for post development support. Then your original plan will end when the
product was commissioned and the dates will show what you want. The new
plan can then show the resources at presumably the low level of effort
you want to measure and which you can see from the resource usage or
resource graph views.

The above suggestions assume that you are using a resource pool so that
all these project files draw upon it. If you can't do the above, then
you will have to report on the delivey milestones or you will have to
train whoever reads your plans to recognise the different phases of the
project in the plan. This can easily be accomplished by gathering them
under different summary tasks.

The question you need to ask yourself is whether the scope of your
original project includes the ongoing support activity and if so, how is
that work scoped and constrained.

Dave

 

[kiran.mulla]

The Project has not finished if people are still working on it. You may
have passed a delivery milestone or entered a different phase of the
project such as a support phase, but if you are still working then the
project has not finished.

If you want to show a project plan which ends when you delivered the
product and no subsequent work, then can you not create another project
for post development support. Then your original plan will end when the
product was commissioned and the dates will show what you want. The new
plan can then show the resources at presumably the low level of effort
you want to measure and which you can see from the resource usage or
resource graph views.

The above suggestions assume that you are using a resource pool so that
all these project files draw upon it. If you can't do the above, then
you will have to report on the delivey milestones or you will have to
train whoever reads your plans to recognise the different phases of the
project in the plan. This can easily be accomplished by gathering them
under different summary tasks.

The question you need to ask yourself is whether the scope of your
original project includes the ongoing support activity and if so, how is
that work scoped and constrained.

Dave





- Show quoted text -

Thank You so much for that response Dave.