Show chapter headings in footers

[John McGhie [MVP - Word and Word Macintosh]]

Hi Mack:

Down the extreme bottom of the Word window is the Status Bar. On it is a
segment labelled TRK. If you click that when you didn't mean to, it turns
Change Tracking on, and it can be easy to miss the fact that it is on.

For that reason, I recommend that all users always run with the Tracked
Changes options set to "Show changes on screen." That way, you will see
instantly if your document is collecting changes, whether you meant it to
our not.

Naaahhhh... I'm lying... You see that black van across the road with the
darkened windows? Runnnnn ....

yes, the beginning is re-done, and I have to admit that the tracked
changes got turned on accidentally-but I swear it wasn't me-though
I have been getting some rather suspicious emails lately addressed to
my computer C/- (e-mail address removed)-but I'm probably just
being paranoid.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Daiya Mitchell]

Okay. Lemme play with it for a bit and try to get rid of the tracked
changes. Looks like they got turned on accidentally quite a while back--you
rewrote the whole beginning?

Tools | Protect Document also got turned on....?

Okay, Mac. Open up your template.

Make sure the status bar is showing (if not, turn it on in Preferences,
View)--note that you have 700pps? The TRK has a glowing green ball next to
it?

Click View | Markup. Watch lots of colorful underlined text suddenly
appear! It's particularly beautiful in Page Layout or Print Preview, so be
sure to check it there, where you will see the huge repetitive headers.

Click Tools | Unprotect Document.

Select View | Toolbars, Reviewing if it is not already open.

Click on the arrow in the "green check" icon to drop down a toolbar menu
that includes "Accept All Changes in Document." Select that. Wait a little
while as your template repaginates from 700 pages to 180.

*Make sure the green ball next to the TRK in the status bar never glows
again.*

Okay, one set of weirdness fixed.

Onto the original problem, the missing footers.

I'm no longer seeing any missing footers, after accepting all changes (at
least not around the pages you cited, I'm checking in Print Preview).
However, I'm not seeing any headings in the text--you formatted them as
white, right? (I think I suggested that, kinda sad it took me a very long
time to figure it out). No wonder I thought I saw empty heading 1
paragraphs. Let me know if you still see the missing footers after
Accepting all Changes.

Second post coming re different issues...

Daiya

 

[Daiya Mitchell]

Okay, new post for new problems.

--Miniscule issues:
The chapter title for chapter 1 includes "chapter one" but none of the rest
do? Probably want to change that.

By the way, the little black square next to the headings means it is
formatted with keep with next or page break before or something.
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm
(hit refresh a few times in Safari, or use a different browser)

You do have empty paragraphs in your document--hard to tell whether they are
accidents or you want them there as text dividers.

--Small issue:
Your Heading 1 style includes a Page Break before, most of which I notice
you have manually deleted, but not all. Suggest you Modify the style to not
have page break before instead of manually deleting the rest. However,
*before* you do that:

As a reader, it's very odd to have chapter headings changing in the footer
with no recognition in the text of when a new chapter starts. You might want
to either keep that page break or make the actual heading visible in the
body.

As someone dealing with Word, I would suggest that you are making your own
life difficult by having text you can't see in the document. I formatted it
green, just so I could figure out what was going on. Perhaps a pale gray
would enable you to see it but not disturb your creative flow.

If you are sending this to a publisher electronically, DO NOT include
headings formatted as white, it will confuse the hell out of them, I
strongly suspect.

--Okay, larger issue.

There's a blank page at 106, though in fact I can't figure out why. So I
switched into outline view, and discovered that half your dialog shows up in
Outline View. You've been using the Navigation Pane/Document Map, haven't
you? It has a tendency to think one-line paragraphs are headings, and to
apply Outline Level 1 to them.

So I ran this macro on the doc, to reset the outline levels.

Dim myPara As Paragraph
For Each myPara In ActiveDocument.Paragraphs
myPara.OutlineLevel = _
myPara.style.ParagraphFormat.OutlineLevel
Next myPara

Much better. Now Outline View & and Doc Map just show the same 20 or so
chapters.
However, it is now very clear to me that the headings are inconsistent,
despite being formatted with a style.

On the mystery blank pages, at 106, 119, 143, the little black square for
the heading is on the previous page instead of next to the heading, very
odd. Outline View show page breaks between some headings, but not all. So I
did a Find & Replace of all the manual page breaks, and got rid of that, but
now some heading 1s don't have a page break before, although it's still part
of the style definition. The mystery blank pages vanished, though.

Okay. So I did a Find&Replace of all Heading 1 with Heading 1, which
effectively reapplies the style. That worked. Now all the headings are
consistent. Then I removed the Page Break Before property from the Heading
1 style, since you didn't want it.

I'm emailing you back your document. I think it's as you want it, except
that the Heading 1s are still green, which I really think is a better idea
than have white text around to confuse you. If you want to change it, BE
SURE TO MODIFY THE STYLE by putting the cursor in a heading, clicking Format
| Style, clicking Modify, changing the font color--DO NOT select and change
the font color from the toolbar.

Daiya

 

[mack]

I'm overwhelmed! Thank you so much. I have to say, that the first thing
that springs to mind is 'Is there a program for people like me, such as
"iWork", so that I don't have to ask people like you, when
'non-intuitive' issues come up? I expect you are used to this
situation, but I have to say that I find it both odd, and rather
embarrassing.
If "iWork" is more convenient, I would be happy to use it-though I
expect 'dummy'-level users like me will have to wait a few more years.
It sounds like I did so many things wrong, I don't know where to begin.

The first thing I want to do is put the page breaks straight back in,
so that chapters start neatly on a new page. Is there a 'right' and a
'wrong' way to do this?/ or just 'insert page breaks' at will?
I will change the chapter headings font color in the
Format>style>modify>font color box.
Once again, Thank you, Daiya for help way above and beyond the call of
duty.

 

[John McGhie [MVP - Word and Word Macintosh]]

Mack:

Please allow me to explain that my coming here (and Daiya's for that matter,
and everyone else...) is actually an activity more like a "hobby" than
anything else.

We all have day jobs, we do this for fun

Now, if there were no questions to answer, we wouldn't be able to have any
fun!! So please don't feel out of place here. We (certainly *I*) are very
grateful for your questions, they enable us to do what we enjoy. Please
send more

You may not realise this, but the questions you are asking so far are NOT
'dummy level'. Book writing is the "deep end" of the swimming pool. Many
of the recommendations we will make to you are quite different to the advice
we would give to someone trying to do a two-page flyer.

No, I don't think there is any program out there that will fill both your
requirements:

1) Be easy to use without training or experience

2) Be powerful enough to write a book in.

iWork is easier for "some" people to learn. It's a page-layout-centric
system, as opposed to Word which is a text flow system. Text stories and
text flows are the paradigm more common in large-scale professional
publishing (e.g. Newspapers and magazines).

"Books" are NEVER going to be easy to do, on ANY software, because the job
you are trying to do is not simple!

I write books for a living. That's my day job I choose Word because I
believe its far and away the best tool for large-scale and complex books.
Tim will be along in a moment to recommend FrameMaker, which is what we used
to use for books. It still has great strengths. In my opinion, Word has
greater strengths.

However, I started off on a typewriter, so I know that you can indeed write
books with simple tools. In fact, many novelists prefer to write in
longhand with a pencil.

Word is a very complex and very powerful tradesman's tool. You may indeed
be more comfortable with a simpler program such as iWork initially.
However, I think it's fair to say that part of your need at the moment is to
learn to do electronic publishing, part of it is learning to operate the
particular software you have, and part is learning to write a book. If you
haven't done one before, it's a very different working method and workflow
to producing a shorter document.

If you can hang around here, we can help you with all three. By all means
start off with iWork if you're more comfortable. But I would suggest that
by the time you have learned publishing and book writing, you will start to
miss some of the power features in Word. If you start off in Word, you will
increasingly be able to employ its power features to save you time down the
back end of the process.

But yeah, it will be a bit of a struggle right now Asking more
questions will help. Both of us!

I'm overwhelmed! Thank you so much. I have to say, that the first thing
that springs to mind is 'Is there a program for people like me, such as
"iWork", so that I don't have to ask people like you, when
'non-intuitive' issues come up? I expect you are used to this
situation, but I have to say that I find it both odd, and rather
embarrassing.
If "iWork" is more convenient, I would be happy to use it-though I
expect 'dummy'-level users like me will have to wait a few more years.
It sounds like I did so many things wrong, I don't know where to begin.

The first thing I want to do is put the page breaks straight back in,
so that chapters start neatly on a new page. Is there a 'right' and a
'wrong' way to do this?/ or just 'insert page breaks' at will?
I will change the chapter headings font color in the
Format>style>modify>font color box.
Once again, Thank you, Daiya for help way above and beyond the call of
duty.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410