Table of Contents

[davidheath]

I want to create a table of contents in a Word2000 document where some of
the entries in the table do not actually exist in the body of the
document, but correctly refer to appropriate sections of the document.

For instance, the document includes an open letter to recipients of the
document, I want the TOC to mention the letter but obviously not have the
TOC entry included on the page with the letter.

Any thoughts?

 

[Suzanne S. Barnhill]

You can insert a TC field (which see in Word's Help). Be sure to tell the
TOC to include it. In Word 2002/2003, there is a check box for "table entry
fields" in the TOC Options dialog; I'm not sure whether that's in Word 2000
or not, but there will probably be something comparable.

 

[Jezebel]

Yes, it's there in W2000 too.

You can insert a TC field (which see in Word's Help). Be sure to tell the
TOC to include it. In Word 2002/2003, there is a check box for "table entry
fields" in the TOC Options dialog; I'm not sure whether that's in Word 2000
or not, but there will probably be something comparable.

 

[davidheath]

Thanks for the help. Found all the peices... pity I didn't read the 'help'
first!!

Anyway, one other problem. The Table of Contents is correctly building
the new item in, BUT, it's using the heading1 style instead of the TOC1
style for that one item.

The help says it should be using the TOC style, but it's definitely
different - even *I* can see the difference between Arial 14 and Times New
Roman 10!! ~smile~

Thanks for your help.

David.

 

[Shauna Kelly]

Hi David

Word's rule for formatting entries in Tables of Contents is this: throw away
all formatting that derived from the style (eg the Heading 1 style), and
replace it with the relevant TOC style (eg the TOC 1 style). But retain all
*direct* formatting (ie, formatting applied on top of a style).

For what it's worth, this is a good rule. We need this rule in order to have
a heading that says "The history of King Lear" where "King Lear" is in
italics (achieved through direct formatting), and have its TOC entry retain
the italic formatting.

My guess is that the TC field is in a paragraph that has direct Arial 14pt
formatting. As a test, click in the paragraph holding the TC field. Do
ctrl-spacebar and ctrl-q. That will remove any direct formatting from the
paragraph. Then re-generate the TOC. Does that fix it?

If so, then you need to put the TC field in a paragraph to which no direct
formatting has been applied.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[davidheath]

Bingo!!! Thanks Shauna.

I had assumed (without even realising it!) that the TOC styles would be
automatically applied to the TC field - it was still in 'normal' style.
Although, strangely, when I created the TC field, it applied all the font
formatting of the heading1 style, but none of the parag formatting.

Anyway, thanks for everyone's help.

David.