two questions

[Jack]

1 - Can I save an MS project schediule in other than an .mpp file if the
intended recipient does not have MSProject to view it?

2 - I have MSProject 2003. I added the 'Physical % Coomplete' column to an
existing schedule and expected the value in that field to automatically
populate but it did not. How do I get the percentage to show in the field?

 

[JulieS]

Hi Jack,

Question 1: See FAQ # 16 "Project Viewer" at:

http://www.mvps.org/project/faqs.htm
for some suggestions.

Question 2: The Physical % complete field is not a calculated field. You
will need to fill in the physical % complete manually. From Help:
-------------------------------------
Description The Physical % Complete field shows an entered percent
complete value that can be be used as an alternative for calculating BCWP
(budgeted cost of work performed). This field is also known as Earned Value %
Complete.

Best Uses Add the Physical % Complete field to a task view and enter
values when the calculated percent complete would not be an accurate measure
of real work performed or measured. Unlike the % Complete field, the Physical
% Complete field is independent of the total duration or actual duration
values used by the % Complete field to calculate BCWP.
---------------------------------------------------

There are two other % tracking fields that calculate for you - % complete
(which is a duration measurement) and % work complete (which is a work field.)

Hope this helps. Let us know how you get along.

Julie

 

[Jack]

Thank you for the help, Julie. Do you know if the '% Complete' field can be
found in MSProject 2003? I didn't notice it but I will look again since
maybe I missed it.

 

[JulieS]

Hi Jack,

Yes. If you wish to insert the % complete field in a table, select the
column heading, click your secondary mouse button and choose Insert...Column
from the menu. In the list of fields, scroll to the top and the % complete
field should be listed. (It's not listed under the fields beginning with
"p").

Hope this helps.

Julie

 

[Steve House [Project MVP]]

FYI, there are actually 3 different completion fields. % Complete refers to
duration - we have 5 days to do a task and have worked on it for 3 days, it
is 60% complete. % Work Complete refers to work - we have 40 man-hours of
work to do and have put in 24 man-hours, we're 60% work complete. It's
often the same number as % complete but it's not engraved in granite that it
must be - if the work proceeds unevenly (is "contoured") the % complete and
% work complete at a given point in the task can be very different. And
then there's % Phyiscal Complete that refers to the actual amount of the
total delverable that has been done. Sometimes that's easy to figure out -
I have to build 100 widgets and I've finished 60. But other times it's
impossible - if I have to design an engine just what do I look at to
estimate the physical completion - drawings done, systems complete, front
half done, what?