Why create admin projects?

[Mark Byington]

I hope some can help me here. I am looking for a reason to use
Administrative Projects.

From what I know so far, if a resource requests Vacation time using the
Administrative Project 'Notify Manager of time you won't be availabel' in the
task center in PWA, and submits it, that time gets scheduled in Proj Prof and
in PWA.
But, since it doesn't designate those vacation days as 'non-working' in the
persons resource calendar, they can still be scheduled for tasks during that
requested time off.

If a resource is allocated to Proj 'A' and Proj 'B', when a PM is building
Proj 'C' and assigns the resource a task, by viewing the 'Resource Usage',
all tasks in 'C' are shown, and Projects 'A' and 'B' are shown with any
assigned hours on the dates the PM is trying to schedule on Proj 'C'. The
Admin project is displayed but NO scheduled or actual hours are shown, so the
PM is unaware of any time conflict.

My question is, what do administrative projects do for the PM? Other than
tracking all non-project time in a convenient place, it seems that
overscheduling can be done easily.

Wouldn't it be easier to set up a 'regular' project for non-project time?
At least any over allocations would be visible while working in Project
Professional.

 

[Mike Glen]

Hi Mark,

Try posting on the server newsgroup. Please see FAQ Item: 24. Project
Newsgroups. FAQs, companion products and other useful Project information
can be seen at this web address: http://www.mvps.org/project/.

Mike Glen
Project MVP