1-1 relationship and data entry

[Denise]

How can I ensure that data is entered in the 2nd table (non-public) in a 1-1
relationship? Because the join is 1-1, it is presenting a problem when data
is not entered in 2nd table. In this situation, Access will show all records
in table 1 (public data) . When I query tables 1 & 2 together, the records
that do not have data in table 2 are not in the results.

I need a way to automatically enter a data element in table 2 working around
the human error problem.
Thanks.

 

[Piet Linden]

How can I ensure that data is entered in the 2nd table (non-public) in a 1-1
relationship?  Because the join is 1-1, it is presenting a problem whendata
is not entered in 2nd table.  In this situation, Access will show all records
in table 1 (public data) .  When I query tables 1 & 2 together, the records
that do not have data in table 2 are not in the results.

I need a way to automatically enter a data element in table 2 working around
the human error problem.
Thanks.

use a single table and views to control who sees what? (and base your
data entry form on the table)

 

[Denise]

use a single table and views to control who sees what? (and base your
data entry form on the table)

I can't keep in same table because the table with public data will
ultimately be linked to for other databases. The non-public data must not be
comprised. Thank you for your suggestion, however.

 

[tina]

I need a way to automatically enter a data element in table 2

no, you don't - and you don't *want* to enter a record in table 2 until you
actually need to enter valid data in that table. instead, in your query, use
a Left Join, as MVP John Vinson explained in your other thread in this
newsgroup - that will allow you to see all the records in table 1, whether
or not there are related records in table 2.

hth