Blank Date fields

J

John Lea

I have listed a number of tasks that, at this point, are just reminders and
not active. Later I will be assigning start and finish dates but I wonder
if there is a way to leave those fields empty until I do? An empty field
would be a good reminder that I need to give it some attention at some
point.

Thanks
 
M

Mike Glen

Hi John,

Welcome to this Microsoft Project newsgroup :)

No, is the direct answer. However, you shouldn't be entering dates other
than the project start date. Enter the tasks, durations and the logic
links, and Project will do what it's designed to do - calculate the dates
for you. If you don't fill in the Duration, Project will put a ? after the
1 day as an indicator to you that it is estimated (tentative) and will need
to be amended later when you know the detail. You can filter on the
estimated tasks.

You might like to have a look at my series on Microsoft Project in the
TechTrax ezine, particularly #, at this site: http://tinyurl.com/2xbhc or
this:
http://pubs.logicalexpressions.com/Pub0009/LPMFrame.asp?CMD=ArticleSearch&AUTH=23
(Perhaps you'd care to rate the article before leaving the site, :)
Thanks.)

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on :)

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for Project Tutorials
 
S

Steve House [Project MVP]

There's two issues here John. First of all there's no way to enter a task
and have its dates remain blank - that runs contrary to the entire purpose
of a tool like MS Project. A task doesn't exist unless it is a physical
activity taking place over an observable period of time, therefore the start
and end of a task is crucial to its definition in the plan. Second, and
extremely important, "assigning start and finish dates" is contrary to the
way MS Project functions. You don't tell it the dates you have scheduled
the tasks to occur ... it tells YOU the dates where you SHOULD be scheduling
the tasks to be done in order to create the most efficient project plan. It
is not designed to merely document a schedule you have conceived by some
other means. Instead it is intended to be used to create the schedule for
you in the first place, taking as its input the date you'll kick off the
process, the list of activities you need to perform, the relationships
between them as illustrated by a flowchart of the process (ie, dependency
links), an estimate of the length of time each activity will require, and
the availability of the assets you have at your disposal to get the work
done.. In fact it is actually impossible to enter bothy the start and end
dates for a task ... I know it appears you can but typing something into
those columns doesn't actually set a date at all - entering something in the
"start" actually sets an earliest possible start date but doesn't prevent it
from other factors pushing it later while entering a "finish" sets an
earliest permissable finish date. Trying to enter both gives you one
constraint, whichever one happens to be the last entry you made.
 
R

Ratheesh

Jon,
I have listed a number of tasks that, at this point, are just reminders and
not active.

May be you can try not assigning any resources there by the task is
documented but will be inactive
Later I will be assigning start and finish dates but I wonder
if there is a way to leave those fields empty until I do? An empty field
would be a good reminder that I need to give it some attention at some
point.

Perhaps you can use a custom column inserted close to start field where you
can set a note , say in bold,bright color.

Hope this helps
 
J

John Lea

Thanks to all. Obviously I need to change my thinking and actually read
things. Mike, thanks for the pointer. Steve I appreciate the explanation.
It will give me an idea of what to expect. Ratheesh, that will do exactly
what I need.

I have specific repetitive fuctions They all have a start and and end with
many sub functions. Should these be stand alone "projects"?
 
S

Steve House [Project MVP]

A project is a discrete undertaking with a limited timespan resulting in a
unique deliverable. Repetitive functions generally are not unique
undertakings, kind of implicit in the term "repetitive" <grin>. I'd say
that your functions probably are best set up as summary tasks within the
overall larger project context. Of course, the whole idea is to have a
predictive model of the behavior of the real-world workflow "If I assign an
extra engineer here or move Joe from Task X to Task Y in June, what will
that do to our finish date?" kind of analysis so without knowing the details
of the project it's impossible to say for sure.
 

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