Changing Caption formatting in mid document??

[Roscoe]

(Word 2000 SP-3)

Note I am desperate for a fast answer as this project is due tomorrow
and I've spent too much time spinning my wheels.

In my document, I have my figures and tables formatted to include the
chapter (Table1-1). For the main body, the chapter is style Heading 1.
When I hit the Appendices, I change to use Heading 6 for the Chapter
(so the Page numbers now read A-1, B-1, etc).

Problem is the figure/table formatting still uses the last Heading 1
(in this case 5) so instead of showing Table A-1 I get Table 5-5. If I
change the caption formatting to use heading 6 instead of Heading 1, it
changes all of them in the document, including the ones in the main
Body...I don't want that.

Question - How can I change the caption formatting in mid document to
use a different Heading level as the chapter reference? I know I've
done this in the past, but I've forgotten (I may have been using a
newer version of Word on that computer)

Thanks!

Roscoe

 

[Carol]

Hi Roscoe,

You need to employ section breaks. Insert | Break | Next Page. Once
you have done that, you should be able to change any formatting that
you like. If you are using headers and footers for this information,
you want to go to View | Headers and Footers and select the area where
you want your information to change. Click on the header and footer
toolbar where it says Same as previous to unlink. You can then change
the information there.

See: http://addbalance.com/usersguide/sections.htm

I hope this has been helpful to you.

 

[Roscoe]

I appreciate your help but that didn't help...I have tons of section
breaks and can format the headers and footers fine. That's not the
problem.

The problem is the format of CAPTIONS does not change from one section
to another. Captions allow you to use chapter headings with the figure
number (Figure 1-1, Figure 5-2, etc), but apparently one can only
choose once per document. I picked Heading 1 originally (Heading 1
being the chapter headers in the main body), but when I reached the
appendices I want Figure A-1, not Figure 5-5 (Last figure in last
Chapter was 5-4). So I select Heading 6 to be the chapter (because
Heading 6 is what we use for the appendix chapter headings...I would
have used a different name but footers page numbers limit your choice
to Heading 1-9 for chapter to use in "Page A-1" style); I then get
Figure A-1 as desired, but then all of the captions in the main body go
wacko because they ALSO change from Heading 1 to Heading 6 and there
are no Heading 6 paragraphs prior to the appendices. To fix it, I had
to manually put in the "A" and the "1", but then the Table of Figures
would not include them...so I had to use styles instead of captions to
build the table...which then included both tables and figures in the
same list because they both used the same Caption style...so then I had
to then create separate styles for the figures and the tables.

Way too much work to fix what should be way more flexible than it is.

 

[Roscoe]

Anybody else???

I appreciate your help but that didn't help...I have tons of section
breaks and can format the headers and footers fine. That's not the
problem.

The problem is the format of CAPTIONS does not change from one section
to another. Captions allow you to use chapter headings with the figure
number (Figure 1-1, Figure 5-2, etc), but apparently one can only
choose once per document. I picked Heading 1 originally (Heading 1
being the chapter headers in the main body), but when I reached the
appendices I want Figure A-1, not Figure 5-5 (Last figure in last
Chapter was 5-4). So I select Heading 6 to be the chapter (because
Heading 6 is what we use for the appendix chapter headings...I would
have used a different name but footers page numbers limit your choice
to Heading 1-9 for chapter to use in "Page A-1" style); I then get
Figure A-1 as desired, but then all of the captions in the main body go
wacko because they ALSO change from Heading 1 to Heading 6 and there
are no Heading 6 paragraphs prior to the appendices. To fix it, I had
to manually put in the "A" and the "1", but then the Table of Figures
would not include them...so I had to use styles instead of captions to
build the table...which then included both tables and figures in the
same list because they both used the same Caption style...so then I had
to then create separate styles for the figures and the tables.

Way too much work to fix what should be way more flexible than it is.