Changing # of Recent Documents

[Kathy]

I've increased the number of recent documents to 50--the documents that show
when the Office button is clicked. However, I never seem to be able to see
more than 30; only that many appear in the window and I see no way to get to
any additional ones. Is this a bug--or is there some other way to make those
20 extra documents show?

 

[Suzanne S. Barnhill]

Although the maximum number you can choose is 50, the maximum you can
display is limited by your screen size and resolution since the list won't
wrap to a second column the way, say, the Start menu does.

 

[Bob Buckland ?:-\)]

Hi Kathy,

To add to Suzanne's reply, after the limit is reached in the screen display the Microsoft method is to then use
Office Button=>Open=>'My Recent Documents'
to an extended list, that can be sorted and filtered on the fly.

=============
I've increased the number of recent documents to 50--the documents that show
when the Office button is clicked. However, I never seem to be able to see
more than 30; only that many appear in the window and I see no way to get to
any additional ones. Is this a bug--or is there some other way to make those
20 extra documents show?>>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Kathy]

Thanks, Suzanne and Bob. It would be nice if Help explained that the number
of documents one can view is resolution-dependent. :-(

That aside, when I click on Office Button/Open, I do not have a folder for
"My Recent Documents." In case I deleted it somewhere along the way, is it a
folder I can recreate? I would want it to function only as a reference
folder; that is, I would not actually store documents in it, but it would be
nice if it could act as a "shortcut" to more than 30 recent docs.

 

[Suzanne S. Barnhill]

My Recent Documents should be on the Places Bar in the Open dialog (and it
cannot be removed, so you can't have done that unintentionally). If you are
running under Vista, I believe I've read that there is no Places Bar?

 

[Kathy]

Thanks again, Suzanne. I thought Bob meant it would be one of the folders
when I clicked Open. I see it now. It isn't the 50 most recent documents I've
requested Word to store, but I guess I'll have to take what I can get.

 

[Suzanne S. Barnhill]

Yes, I've never quite figured out how Word assigns files to the "Recent
Documents" folder, since the most recently used ones can't be counted on to
be there, yet there are some that haven't been opened recently at all (to my
knowledge).

 

[Bob Buckland ?:-\)]

Hi Kathy,

The 'Recent' list in 'My Recent Documents' shows shortcuts to Word (and other Office app) documents and templates that have been
used and the folders that you or Word navigated to get or save those documents.

You can double click on the 'Modified' column heading to sort by date to show newest first.

It can be filtered, somewhat by changing the 'Files of type' choice at the bottom of that dialog to show only Word documents and
also by putting *.doc in the 'File name box'.

If you have a folder or folders that you use you can add them to the Places bar by going to that folder and then right clicking on
the Places bar to have a jump link to that folder.

You can also create a folder and then from the 'Recent' folder right click on the name of a document or a group of documents and use
the 'Copy to folder' choice, if you want to keep links to a certain set of documents.

For the Office button MRU (most recently used) list, Microsoft decided that having that list scroll wasn't in keeping with the model
layout they had chosen for this version of Office. We did get the 'pins' to keep documents of choice from 'falling off' the list
and when you mouse over a choice you now get to see the full file path to that document, where in previous versions you
got a fixed number of characters of that path

===============
Thanks again, Suzanne. I thought Bob meant it would be one of the folders
when I clicked Open. I see it now. It isn't the 50 most recent documents I've
requested Word to store, but I guess I'll have to take what I can get. <<
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*