Directory Design

[Jessica]

I am starting to create a new directory and need some guidiance as to how and
where to start my data design, that will allow me to place the data in a
certain order specifically by alpha order.The first would by Chapter, second
Regional, Third the persons last name etc. Then later I will be adding new
names. How should I start with designing my data?

So here is what my expected outcome should display following the merge

Chapter, Region, Last name, First name etc...

The applications that I have are Word, Excel and Publisher 2003

Thanks,

Amy

 

[Mary Sauer]

Use the catalog merge. Directories are easy to to.

http://office.microsoft.com/en-us/publisher/CH010504381033.aspx

 

[Jessica]

Mary,

Do I need to use one of the applications I mentioned in my email to start
creating the data source. And after the data source is created and I add
additional data will that data merge into the correct alpha format?

Thanks,

Amy

 

[Mary Sauer]

Excel would be my choice. You can insert the data in any order in a Publisher
merge as long as it fits in the merge block when using the catalog option.

If you create a new publication in step five of the merge wizard you will get an
idea how it all works and how to make changes in the merge document without
wasting paper. As with all publications it will take some tweaking and
experimenting.

Did you look at the training video on the Office web site?
http://office.microsoft.com/training/training.aspx?AssetID=RC010779101033
There is a practice document near the end.