How can I convert table and figure cross-references to text?

[saintedix]

Using Microsoft Word 2007.

So I have a very large document (300+ pages) that I recently edited to
include list styles and cross-referencing for headings, tables, and figures.
Since parts of the document are often added or removed, this was a necessity
so that the heading, table, and figure fields would auto-update (rather than
having to edit them all manually every time the document was edited).

The problem is, we often publish this document as a .pdf, and the chapter
numbers don't publish in the .pdf bookmarks (i.e. we get "Introduction"
instead of "1.0 Introduction"). The heading numbers are required for ease of
navigation because of the size of the document. I worked around this by using
Visual Basic and using the "ActiveDocument.ConvertNumbersToText" command. The
headings then appear correctly in the .pdf bookmarks, but because the list
styles were converted to text, all of the table and figure fields become
zeroes because they have nothing to reference to (i.e. "Table 0.4" instead of
"Table 2.4").

How do I get Word to convert all of the heading, table, and figure fields
correctly into a .pdf? Thanks a bunch to whoever can answer this, I know it's
not a simple question at all!

 

[macropod]

Hi saintedix,

If you use the Adobe Acrobat add-in, 'printing' to the PDF driver will preserve all the formatting. As an alternative, you can
unlink all the cross-references, etc, converting them to plain text via Ctrl-A followied by Ctrl-Shift-F9.

 

[saintedix]

Macropod,
Thanks! Works great.

Hi saintedix,

If you use the Adobe Acrobat add-in, 'printing' to the PDF driver will preserve all the formatting. As an alternative, you can
unlink all the cross-references, etc, converting them to plain text via Ctrl-A followied by Ctrl-Shift-F9.

--
Cheers
macropod
[Microsoft MVP - Word]

Using Microsoft Word 2007.

So I have a very large document (300+ pages) that I recently edited to
include list styles and cross-referencing for headings, tables, and figures.
Since parts of the document are often added or removed, this was a necessity
so that the heading, table, and figure fields would auto-update (rather than
having to edit them all manually every time the document was edited).

The problem is, we often publish this document as a .pdf, and the chapter
numbers don't publish in the .pdf bookmarks (i.e. we get "Introduction"
instead of "1.0 Introduction"). The heading numbers are required for ease of
navigation because of the size of the document. I worked around this by using
Visual Basic and using the "ActiveDocument.ConvertNumbersToText" command. The
headings then appear correctly in the .pdf bookmarks, but because the list
styles were converted to text, all of the table and figure fields become
zeroes because they have nothing to reference to (i.e. "Table 0.4" instead of
"Table 2.4").

How do I get Word to convert all of the heading, table, and figure fields
correctly into a .pdf? Thanks a bunch to whoever can answer this, I know it's
not a simple question at all!

.