How do I account for the difference between effort of 2 hours perweek over a duration of 28 weeks?

[Dillhole]

For example, a project manager to do update reports. The task requires
maybe 2 hours per month for 7 months.

I would like that task to show 14 hours, not 7 months

Is there a way to do this?

PS. I am running MS Project 2007 Standard.

 

[DavidC]

Hi Dillhole,
If I am reading your question right, you are referring to two different but
related attributes of a task and resources. The first is the duration of the
task. The task (Update reports) is in fact a 7month activity, so the
duration is 7 months. The effort required by the Project Manager over that
period is only 14 hours or .o1% of the time. The task duration will remain
the same it starts on day 1 and does not end until 7 months later.

If you open the work column next to the duration column, then you will see
that by assigning a duration of 7 months to the activity, and then 14 hrs
work to the Project Manager you will see that the work does reflect
accurately what is happening, and the duration also reflects the true time
frame for that activity.

To make it more refined, you can modify the Resource usage table by setting
the two hours per month against the day in which the update will happen and
then delete all other times that have been set by Project. It is labourous
but it will also then show on the Gantt chart exactly the effect you are
looking for an series of 2 hr tasks one per month over 7 months.

Hope this helps

regards

DavidC

 

[Dillhole]

Hi Dillhole,
If I am reading your question right, you are referring to two different but
related attributes of a task and resources. The first is the duration of the
task. The task (Update reports) is in fact a 7month activity, so the
duration is 7 months. The effort required by the Project Manager over that
period is only 14 hours or .o1% of the time. The task duration will remain
the same it starts on day 1 and does not end until 7 months later.

If you open the work column next to the duration column, then you will see
that by assigning a duration of 7 months to the activity, and then 14 hrs
work to the Project Manager you will see that the work does reflect
accurately what is happening, and the duration also reflects the true time
frame for that activity.

To make it more refined, you can modify the Resource usage table by setting
the two hours per month against the day in which the update will happen and
then delete all other times that have been set by Project. It is labourous
but it will also then show on the Gantt chart exactly the effect you are
looking for an series of 2 hr tasks one per month over 7 months.

Hope this helps

regards

DavidC

Perfect! Thanks.