How do I enter calender dates from 1960 in Project?

M

Michael D

I have a longer term project plan that started in 1962 and need the detail of
Project to capture the details through present date. How do I get such early
dates when Project stops at 1982?
 
S

Steve House [MVP]

The short answer is - you don't. The internal clock in Project begins at
zero on Jan 01 1984 and runs to 31 Dec 2049 and that defines the date range
possible in Project. Perhaps start your plan file in '84 with the notation
"Before this time there was naught but chaos, and darkness was upon the
land." To be honest, I can't imagine the practical need to produce detailed
task lists of events that far back in history - IMO, project scheduling is
focussed on the future and detailing historical events in the plan back that
far has little practical purpose in planning today for the future work in
the project.

If you're simply trying to create a Gantt chart type of representation of
historical events and can forgo Project's detailed planning and management
abilities you could build it in a graphics tool like Visio which does allow
for earlier date ranges. In Visio 2003's Gantt chart wizard you can start
as early as 1900. The date range is divided into major and minor units,
months and days or years and weeks for example, and the length of the scale
is limited by whatever date range that results in there being 999 or less
minor unit divisions. That means if you can live with a timescale graduated
in years and months you can begin 01 Jan 62 and go out as far as Jan 2045,
going with a minor division of weeks will max out the scale in '84 while a
minor unit of days will max out in late '64.

Must be a bodacious project to have begun 45 years ago and still be going on
today.

HTH
 
J

JulieD

Hi Steve

okay i'll admit it, i had to go and look "bodacious" up in a dictionary :)

i'm guessing it's a "this is my life" type of "project"

Cheers
JulieD
 
M

Michael D

Your help is greatly appreciated. The project is for a product liability
legal case and trying to determine all the specific actions that occured over
the past 45 years in the nth degree of detail. I thought the specificity of
Project will keep me on track with all the specific notes and sort abilities.

Again, I appreciate the feedback and will try the Gannt opition, but doubt
it will provide all the detail acaturing I'd like.

Regards, Michael
 
S

Steve House [MVP]

Since a Gantt chart deals with more than a simple list of actions - actions,
duration of the action, start and end dates and times, and links indicating
the process involved, the flow of materials and information - I wonder if
there might be a better choice than Project. Do you really need to know
*now* that Joe was involved polishing 18 fids for 6 hours starting 2pm on
Wed Jan 13 1971 continuing until 11am Thur Jan 14 1971? Can you even find
out to that level of detail after all this time?
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs
 
D

davegb

Interesting application. I wouldn't have chosen Project for this. Would
probably use Excel, or a roll of butcher paper!
 
M

Michael D

Butcher paper is where it is now... (flip chart).. but as we discover more
and more details of what happened in specific actions over 40 years ago, it
is important to show length of time that work product sat somewhere in which
office it sat.

I have used Excel on this but it does not do what I want in regards to
managing the actions.. or possibly better said, I may not have yet learned
how to do such in Excel..... I am thinking VISIO... any selling thoughts?
 
M

Martin D

You've probably resolved this by now! But in case you haven't, you might take
a look at CaseMap and TimeMap from CaseSoft. I haven't used them but they
APPEAR to address the sort of problem you're dealing with.

Martin
 

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