how to show partial availability?

[PaulR]

Hi,
I'm new to MS Project and am using Project 2007.
I am setting up the schedule and tracking for 1 resource to do a research
report, and subsequent presentation to a group based on the results of that
report.

This resource though, is busy with other tasks and can only be allocated to
this project for maybe 1 or 2 hours per day. How can I show that in MS
Project? It seems to think the resource is 100% dedicated to the task, when
it's not the case.

Also, I have a deadline/finish date and have used that as a constraint only
on the last input task of "give presentation to group" - all tasks above that
I have not
specified end dates and just left the initial start date unchanged.

Any help would be appreciated,
thank you!

 

[Jan De Messemaeker]

Hi,

1. I personally like to think that effectively, when a resource is at work
he/she will be using his/her brain 100%. In your cas I would give this
resoruce a work calendar of 1 or 2 hours a day. Then when you specify work
or duratioin Porject will schedule that as needed.
2. You did well to enter start or finish dates but do not forgetr to enter
the dependencies between the tasks.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[PaulR]

Thanks Jan. On a somewhat related note then - if I modify the resource's
work calendar for 1-2 hours per day - will that mess up the resource's
listings in my other MS Project files? (ie. is changing the work calendar for
a resource a global thing, or only relative to the actual project file
opened/applied to?)

 

[Jan De Messemaeker]

Hi,

That depends on the environment. Are you using project Server (I assumed
not)?
Are you using a resoruce pool?
If no, there is no interference
If yes, make sure your file is lonked to the pool with the setting "Sharer
takes precedence"

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[PaulR]

Wonderful! Thanks Jan that's exactly what I was looking for!
Paul