Importing pages to powerpoint

[Zak]

Hi,

I use the wizard to create organisation charts within visio, for
presentation purposes i normally have to copy and paste each page from visio
into a fresh slide in powerpoint.

Is there not a way to export all 33 sheets that i have in visio into
powerpoint rather than doing it all individually?

I tried importing it before but it just imports the first page.

thanks.

 

[Paul Herber]

Hi,

I use the wizard to create organisation charts within visio, for
presentation purposes i normally have to copy and paste each page from visio
into a fresh slide in powerpoint.

Is there not a way to export all 33 sheets that i have in visio into
powerpoint rather than doing it all individually?

I tried importing it before but it just imports the first page.

Rather than import the Visio pages into Powerpoint, how about
importing images of the pages as GIF ot PNG?
It would also make the Powerpoint file much smaller.

You might like to try out my utilities for Visio as per my sig below,
this can export all pages in a document as images in one go.

 

[Zak]

How do i " how about importing images of the pages as GIF ot PNG?", sorry but
i dont know! is this something i do in visio or in ppt? is it how i save the
file?

I also tried in ppt - insert>object>file and then located the file but the
problem is it only imports 1 page!

thanks!

 

[Paul Herber]

In Visio you use the menu File -> Save As and select the image type
(gif or png work best), but you have to do each page individually (or
use my utilities to do the whole lot in one go). They are free to try
out.
Then in Powerpoint you can import the images.
Importing the object into Powerpoint does import the whole file but
only one page can be displayed.

 

[Zak]

So, importing the object does import the whole file? so why do i just see the
one page? how can i see the rest as well if indeed ppt has imported them?

Also, in visio the 33page org chart is saved as one file, i would have
thought i could save that whole file as jpeg at once without your add-in...
hmm i will use your add in but obviously i will be limited to 30 goes...

thanks.

 

[Zak]

Just to add to my previous post.. when importing into ppt as a gif or other
it doesnt let me edit the picture.. whether i am importing as a picture of
file it doesnt make a difference, i still cant edit anything!

is there no other way?

thanks.

So, importing the object does import the whole file? so why do i just see the
one page? how can i see the rest as well if indeed ppt has imported them?

Also, in visio the 33page org chart is saved as one file, i would have
thought i could save that whole file as jpeg at once without your add-in...
hmm i will use your add in but obviously i will be limited to 30 goes...

thanks.

 

[Paul Herber]

So, importing the object does import the whole file?
so why do i just see the
one page? how can i see the rest as well if indeed ppt has imported them?

Depends.
If you are using the Import -> Object type of menu command then what
is happening is that the program that knows about the file being
imported just provides an image to Powerpoint (PP) so that PP can
display something. When you double-click the displayed image or select
edit then PP asks the registry what program is used to edit this file,
Visio is the answer, so Visio then opens the file. But all that PP can
see is the image of the file as provided by Visio and this is just an
image of page 1.
So, really the problem is that PP isn't importing the pages, just
linking to the document.

Also, in visio the 33page org chart is saved as one file, i would have
thought i could save that whole file as jpeg at once without your add-in...

you can, but you have to save each page manually, or write some VBA.

hmm i will use your add in but obviously i will be limited to 30 goes...

30 goes is quite a lot (each page isn't counted separately)

 

[Paul Herber]

Just to add to my previous post.. when importing into ppt as a gif or other
it doesnt let me edit the picture.. whether i am importing as a picture of
file it doesnt make a difference, i still cant edit anything!

is there no other way?

The only way to get each Visio "page" into PP and to be able to edit
them by double-clicking is to make each page a separate Visio
document.

 

[Zak]

OK, so i will use your add in for now, but how? i tried saving the file but
again ppt only shows one page when i import it. There is a menu heading
'superutils' but nothing in there is usable because nothing is highlighted in
it, i am unable to click anything. is there a reason why?

thanks.

 

[Paul Herber]

OK, so i will use your add in for now, but how? i tried saving the file but
again ppt only shows one page when i import it. There is a menu heading
'superutils' but nothing in there is usable because nothing is highlighted in
it, i am unable to click anything. is there a reason why?

Which version of Visio? Which version of Windows?
No error message?
I have to assume all the settings are as per the installation
instructions.
1. For the .vsl file, is there an option to set the Execute bit? If so
then set it.
2. If you're ok using RegEdit
key: HKEY_CURRENT_USER\Key:
Software\Microsoft\Office\11.0\Visio\Application
value:
ConfigChangeID: increment by 1
(The 11.0) bit may be different for different varsions of Visio)
This will cause Visio to refresh its cache of add-ons that it knows
about.

3. Other users have said that it just suddenly pops into life! It
works first time everywhere where I've installed it or seen it
installed!

 

[vojo]

Perhaps I am missing something, but I routinely just use copy paste to visio
shapes into PPT and word. When I do this...it just does the shape...not the
whole visio document. Moreover this works better than copy past special =>
metafile.

Perhaps somebody can enlighten me why this works if all percieve it as
difficult to impossible.

 

[Zak]

I am using Windows XP 2002 and Visio 2003. I have the vsu.zip file and i
saved that first onto my desktop then ran it. The superutils menu options
does appear but it is greyed out. Is there a compatibility issue here?

Vojo - the problem we are having here is having to copy and paste each of my
33 pages in visio into ppt individually.. i would like to do them all at
once, i.e. import as picture or object and all 33 pages will be displayed in
ppt as opposed to it just showing me 1 page (and be editable). Are you able
to do this? I am trying to make it work with the superutils thing but having
no luck.

thanks.

 

[Paul Herber]

I am using Windows XP 2002 and Visio 2003. I have the vsu.zip file and i
saved that first onto my desktop then ran it. The superutils menu options
does appear but it is greyed out. Is there a compatibility issue here?

It can't just be run unfortunately, you have to set up the path to the
vsu program in menu Tools -> Options -> Advanced -> File Paths ->
Startup Path

 

[Zak]

Hi,

i tried that, when i click on startup path i want to select the VSU.zip file
but its not appearing neither is the option to specify file type. It only
seems to be showing things in folders when i click on desktop to locate
VSU.zip.. so i tried putting that in a folder and although it says 'you will
see changes when visio restarts' - thinking it has accepted the startup path
i restart but nothing has changed.

I dont think this is going to work.

thanks for all your help.

 

[Paul Herber]

Hi,

i tried that, when i click on startup path i want to select the VSU.zip file
but its not appearing neither is the option to specify file type. It only
seems to be showing things in folders when i click on desktop to locate
VSU.zip.. so i tried putting that in a folder and although it says 'you will
see changes when visio restarts' - thinking it has accepted the startup path
i restart but nothing has changed.
I dont think this is going to work.

Hi Zak,
In the help PDF file there are instructions on how and where to
install the files. The files must be unzipped into a folder of their
own, don't try to run them from the desktop (in fact if you have put
the path of your desktop in the startup path then all sorts of things
may go wrong). In the startup file paths setting just set this to the
folder where the files were unzipped.

 

[Zak]

Great, i have finally got it to work - i just tried exporting it as a gif
into ppt and asked it to insert all pages at once... i thought it would put
each page onto a new ppt slide but instead it put all the pics on top of one
another on the same slide! is this how it should be? i want 30pics on 30
different slides and this must be editable in ppt. can it be?

sorry about this going on for ever! appreciate all your help.

 

[Paul Herber]

Great, i have finally got it to work - Wahey!

i just tried exporting it as a gif

Ok, so you should have got one gif per Visio page, the image normally
get named from the document and page name.

into ppt and asked it to insert all pages at once... i thought it would put
each page onto a new ppt slide

I've just tried this and it seems to put all the images on the same
page. I think this is normal. Maybe a PP expert knows better.
Note that you can link to the images rather than inserting them, then
you only need to add them once, if the Visio pages change then you
only have to export again to the same filenames in the same folder,
open PP and all the images should automatically update. (I think)

 

[Paul Herber]

Note that you can link to the images rather than inserting them, then
you only need to add them once, if the Visio pages change then you
only have to export again to the same filenames in the same folder,
open PP and all the images should automatically update. (I think)

Just tried this, yes, it wroks.
But if you do that it means that you have to keep the images along
with the PP file as the images are not stored within the PP doc i.e.
if you email the PP doc then you have to email the images as well.

 

[Zak]

Thanks for all your help. i will give this a shot.

 

[David Parker]

Just noticed this thread ... I have a pptXporter utility that outputs the
whole Visio file to Powerpoint in one click.
http://www.bvisual.net/products/pptXporter.htm
If this doesn't work, then come back to me, necause our we-site is being
overhauled over the next few days.