linking and sequential numbering of tables

[xppuser]

ok suzanne, no panic here!

here's what i have done (and i think it is what you meant, since it worked
out alright seemingly):

i have changed the style formatting of List of Abbreviations & Summary of
Findings from Heading 1 to Body text, Bold, Size 14 and assigned outline
Level 1 then apply Bullets & Numbering etc. it worked! Chapter 1 is now
Chapter 1 and so on.

not only that, now even the figures and tables appeared correctly (the few
that i re-captioned to include chapter number) but it looks like i have to
manually re-captioned all the figures and tables, additionally i have to
re-crossreferenced all the in-text citations of the figures and tables. there
is not much choice/difference between pasting { STYLEREF 1 \s } to every
single figures/tables and re-captioning (i don't think). i wish i have
thought/learnt about these issues earlier and may be i could have recorded a
macro to automate the re-captioning but c'est la vie. at least now my
documents appeared as i think it should be.

for my own education, could you tell or provide me with a link to find out
what are the switches in the captions and their respective functions? i tried
to google for these but could not find the answer.

thanks again suzanne, your advice/guidance has been very helpful and useful.

regards,
jes

 

[xppuser]

hi suzanne,

i have forgotten to ask you in my reply. once i have applied the formatting
e.g. Bullets and Numbering, is there a way to undo such formatting in the
future (as in i saved the work, close, re-open the next day and i feel like
reverting to what it was before being formatted with e.g. Bullets and
Numbering)? naturally this precludes the use of undo button (Edit -> Undo).

thanks,
jes

 

[Suzanne S. Barnhill]

You can remove numbering by applying None from the Numbering dialog.

 

[Suzanne S. Barnhill]

You really need to create a new style for your new headings. Body Text,
Bold, Size 14 is just formatting; save it as a named style so that you can
pick it up for the TOC if desired.

You may find that F4 (Repeat) is helpful in inserting new captions. Since I
don't use the caption feature myself, I'm not really familiar with the way
they work, but you can find some information about the component SEQ and
STYLEREF fields from their respective Help topics. Interestingly the \s
switch is not listed in the StyleRef Help topic, so I'm not sure what it
does.

Looking ahead, assuming that you will have a TOC, you might want to save
yourself some work by reading these articles:

How to create a table of contents in Microsoft Word
http://www.ShaunaKelly.com/word/toc/CreateATOC.html

TOC Tips and Tricks
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm

Customizing your table of contents with switches
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

 

[xppuser]

hi suzanne,

i am not quite sure what you meant by "named style so that you can
pick it up for the TOC if desired" but i'll do it anyway since you told me
to do it, presumably this naming will have a purpose later on i.e. with an
eye towards generating TOC.

you are right in that earlier i was about to state that hopefully all being
well the next time i would be asking some more questions is when i would
(undoubtedly) come unstuck generating table of content, figures and tables as
well as index but i decided to leave it in case i am tempting fate.

i think it would be about two/three more weeks worth of writing before i get
to the generating TOC stage but i appreciate your links - would be my
homework/bedtime reading.

thanks also for advice about using None in the Bullets and Numbering to get
rid of them.

till later,
jes

 

[Suzanne S. Barnhill]

In Word 2002 and 2003, unless you have disabled "Keep track of formatting,"
whenever you apply direct formatting to a paragraph, Word appends this
information to the name of the style in use. Although it appears that it is
creating a new style (and for all I know it may actually be possible to use
these "styles" for TOC purposes), this is really just "formatting," and if
you disable "Keep track of formatting," you'll still see just Body Text
regardless of what formatting you've added. But if you apply the Body Text
style to another paragraph, you'll get the default style formatting, without
the direct formatting you added. You need to create a true style (you could
call it "Main Heading" or "Front Matter Heading" or whatever else seems
appropriate) to apply to these paragraphs.

In any case, you don't necessarily want to start with the Body Text style in
creating a heading. You might want to base the style on Normal or "(no
style)." Where "Body Text" comes in is in the outline level of the style.
The built-in heading styles have outline levels assigned--Level 1 for
Heading 1, Level 2 for Heading 2, etc. So when you generate a TOC, Word
automatically picks up these styles and puts them in the TOC, each with the
corresponding TOC style. Most other styles have an outline level of "Body
Text" (you can see the level at the top right corner of the Format |
Paragraph dialog), which means that they won't automatically be included in
the TOC (though you can include them if you want to), and if you want to
keep something OUT of the TOC, you demote its outline level to Body Text so
it doesn't show up automatically.

 

[xppuser]

hi suzanne,

ok, i see it now the reasoning behind the creating the new style. i'll do
that.

thanks for your help,
jes