Make report alpha then numeric

[John Spencer]

Ok, this sounds like a reference problem.

To do its job, Access makes use of various external program and object
libraries.

Here are MVP Doug Steele's instructions for how to fix a references problem.

*** Quote ***

Any time functions that previously worked suddenly don't, the first thing to
suspect is a references problem.

This can be caused by differences in either the location or file version of
certain files between the machine where the application was developed, and
where it's being run (or the file missing completely from the target machine).
Such differences are common when new software is installed.

On the machine(s) where it's not working, open any code module (or open the
Debug Window, using Ctrl-G, provided you haven't selected the "keep debug
window on top" option). Select Tools | References from the menu bar. Examine
all of the selected references.

If any of the selected references have "MISSING:" in front of them, unselect
them, and back out of the dialog. If you really need the reference(s) you just
unselected (you can tell by doing a Compile All Modules), go back in and
reselect them.

If none have "MISSING:", select (add) an additional reference at random, back
out of the dialog, then go back in and unselect the reference you just added.
If that doesn't solve the problem, try to unselect as many of the selected
references as you can (Access may not let you unselect them all), back out of
the dialog, then go back in and reselect the references you just unselected.
(NOTE: write down what the references are before you delete them, because
they'll be in a different order when you go back in)

For far more than you could ever want to know about this problem, check out
http://www.accessmvp.com/djsteele/AccessReferenceErrors.html

Just so you know: the problem will occur even if the library that contains the
specific function that's failing doesn't have a problem.

**** End Quote ****

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

My bad John.

I did type it that way in the query. When I try the data sheet view, I get
the error: undefined function 'Format' in expression.

Computers sure are finicky!
There should be a parenthesis Between IIF and IsNumeric
There should be a closing parenthesis after the first [Book]

MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book])

If you still get an error then post back with the error (as you have been
patiently doing) and we will try again.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

 

[Clifford Bass]

Hi Becky,

There could be a bad or missing reference. Or possibly there is code
that has compile errors. While in the database press <Alt>-<F11> to open up
the VBA Editor. Go to the Tools menu and choose References. Do any show as
MISSING? If so, make a note of them and then uncheck them. Look down in the
list to see if there are any that have newer versions and check those if
found. Close the dialog box. Go to the Debug menu and choose Compile
database. If it gives an error, try to deal with it and try the compile
again. If it works, it will only tell you through the lack of an error
message. Save and close the the editor. Try your query again. Does it
work? If you have trouble fixing a compile error post back with the text of
the error and a few of the lines of code where the error happened.

If the code compiles, but your query still will not work, change your
query to SQL view, copy the SQL code that is there and post it so we can
double-check for any possible problems.

Clifford Bass

 

[beckyboop]

By George, I think you almost have it.

There was a missing utility.mda (or mba). The only problem now is that the
the last entries (book 1) prints out as: ZZZ001.

Ok, this sounds like a reference problem.

To do its job, Access makes use of various external program and object
libraries.

Here are MVP Doug Steele's instructions for how to fix a references problem.

*** Quote ***

Any time functions that previously worked suddenly don't, the first thing to
suspect is a references problem.

This can be caused by differences in either the location or file version of
certain files between the machine where the application was developed, and
where it's being run (or the file missing completely from the target machine).
Such differences are common when new software is installed.

On the machine(s) where it's not working, open any code module (or open the
Debug Window, using Ctrl-G, provided you haven't selected the "keep debug
window on top" option). Select Tools | References from the menu bar. Examine
all of the selected references.

If any of the selected references have "MISSING:" in front of them, unselect
them, and back out of the dialog. If you really need the reference(s) you just
unselected (you can tell by doing a Compile All Modules), go back in and
reselect them.

If none have "MISSING:", select (add) an additional reference at random, back
out of the dialog, then go back in and unselect the reference you just added.
If that doesn't solve the problem, try to unselect as many of the selected
references as you can (Access may not let you unselect them all), back out of
the dialog, then go back in and reselect the references you just unselected.
(NOTE: write down what the references are before you delete them, because
they'll be in a different order when you go back in)

For far more than you could ever want to know about this problem, check out
http://www.accessmvp.com/djsteele/AccessReferenceErrors.html

Just so you know: the problem will occur even if the library that contains the
specific function that's failing doesn't have a problem.

**** End Quote ****

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

My bad John.

I did type it that way in the query. When I try the data sheet view, I get
the error: undefined function 'Format' in expression.

Computers sure are finicky!
There should be a parenthesis Between IIF and IsNumeric
There should be a closing parenthesis after the first [Book]

MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book])

If you still get an error then post back with the error (as you have been
patiently doing) and we will try again.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

 

[John Spencer]

You sort by the calculated field, but you display (or print) the actual field.

So SHOW Book as a field in your query and use that to print, but sort by the
expression.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

By George, I think you almost have it.

There was a missing utility.mda (or mba). The only problem now is that the
the last entries (book 1) prints out as: ZZZ001.

Ok, this sounds like a reference problem.

To do its job, Access makes use of various external program and object
libraries.

Here are MVP Doug Steele's instructions for how to fix a references problem.

*** Quote ***

Any time functions that previously worked suddenly don't, the first thing to
suspect is a references problem.

This can be caused by differences in either the location or file version of
certain files between the machine where the application was developed, and
where it's being run (or the file missing completely from the target machine).
Such differences are common when new software is installed.

On the machine(s) where it's not working, open any code module (or open the
Debug Window, using Ctrl-G, provided you haven't selected the "keep debug
window on top" option). Select Tools | References from the menu bar. Examine
all of the selected references.

If any of the selected references have "MISSING:" in front of them, unselect
them, and back out of the dialog. If you really need the reference(s) you just
unselected (you can tell by doing a Compile All Modules), go back in and
reselect them.

If none have "MISSING:", select (add) an additional reference at random, back
out of the dialog, then go back in and unselect the reference you just added.
If that doesn't solve the problem, try to unselect as many of the selected
references as you can (Access may not let you unselect them all), back out of
the dialog, then go back in and reselect the references you just unselected.
(NOTE: write down what the references are before you delete them, because
they'll be in a different order when you go back in)

For far more than you could ever want to know about this problem, check out
http://www.accessmvp.com/djsteele/AccessReferenceErrors.html

Just so you know: the problem will occur even if the library that contains the
specific function that's failing doesn't have a problem.

**** End Quote ****

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

My bad John.

I did type it that way in the query. When I try the data sheet view, I get
the error: undefined function 'Format' in expression.

:

Computers sure are finicky!
There should be a parenthesis Between IIF and IsNumeric
There should be a closing parenthesis after the first [Book]

MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book])

If you still get an error then post back with the error (as you have been
patiently doing) and we will try again.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

 

[beckyboop]

I am beginning to think that I had better give up! I do not understand your
instructions. I think that this is just too far over my head. Thanks for
all your help.

You sort by the calculated field, but you display (or print) the actual field.

So SHOW Book as a field in your query and use that to print, but sort by the
expression.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

By George, I think you almost have it.

There was a missing utility.mda (or mba). The only problem now is that the
the last entries (book 1) prints out as: ZZZ001.

Ok, this sounds like a reference problem.

To do its job, Access makes use of various external program and object
libraries.

Here are MVP Doug Steele's instructions for how to fix a references problem.

*** Quote ***

Any time functions that previously worked suddenly don't, the first thing to
suspect is a references problem.

This can be caused by differences in either the location or file version of
certain files between the machine where the application was developed, and
where it's being run (or the file missing completely from the target machine).
Such differences are common when new software is installed.

On the machine(s) where it's not working, open any code module (or open the
Debug Window, using Ctrl-G, provided you haven't selected the "keep debug
window on top" option). Select Tools | References from the menu bar. Examine
all of the selected references.

If any of the selected references have "MISSING:" in front of them, unselect
them, and back out of the dialog. If you really need the reference(s) you just
unselected (you can tell by doing a Compile All Modules), go back in and
reselect them.

If none have "MISSING:", select (add) an additional reference at random, back
out of the dialog, then go back in and unselect the reference you just added.
If that doesn't solve the problem, try to unselect as many of the selected
references as you can (Access may not let you unselect them all), back out of
the dialog, then go back in and reselect the references you just unselected.
(NOTE: write down what the references are before you delete them, because
they'll be in a different order when you go back in)

For far more than you could ever want to know about this problem, check out
http://www.accessmvp.com/djsteele/AccessReferenceErrors.html

Just so you know: the problem will occur even if the library that contains the
specific function that's failing doesn't have a problem.

**** End Quote ****

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

beckyboop wrote:
My bad John.

I did type it that way in the query. When I try the data sheet view, I get
the error: undefined function 'Format' in expression.

:

Computers sure are finicky!
There should be a parenthesis Between IIF and IsNumeric
There should be a closing parenthesis after the first [Book]

MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book])

If you still get an error then post back with the error (as you have been
patiently doing) and we will try again.

John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

 

[Clifford Bass]

Hi Becky,

No need to give up. If Book is not already in the middle part of the
query where you place the fields to show, in your query, while in design
view, click on the Book column and drag it down to the query so that it is
included (will show). Run it to be sure it is working. Now, in your report,
right-click on the text box that holds the book (name) and choose Properties.
On the Data tab change the Control Source of the book text box so that it
uses Book instead of MySort. Test to see if it now shows correctly.

Clifford Bass

 

[beckyboop]

Thanks for your response. Computers have been down for two days. Lightening
fried all sorts of equipment. I will try this later on today.