Meaning of symbols in Entourage message or address lists

[Paul Berkowitz]

Where can I find a table showing the meaning of symbols used in columns
of lists displayed by Entoourage? For example, when I look at the
names in a groups address in the Entourage address book, some have a
blue dot and othhers have a symbol that looks like the ourtline of a
little bell or chess pawn. What do these signify?

They should be somewhere in Entourage Help, but i cannot find them.

They should be somewhere in the Help, but may not be. The icons were
actually changed for v2004.

The "little bell or chess pawn" (what I call a "contact blob"), denotes that
the group member is a full-blown contact in its own right in the Address
Book. This particular icon happens to have been "borrowed" from the MSN for
Mac app: in previous versions of Entourage a little "stick figure" was used.
The reason why the icon was changed is that the blob has added functionality
in Entourage 2004: if the same contact is online and active in MSN
Messenger, it turns red wherever it occurs (here in groups, in the Address
Book, in Custom Views, as email message recipient) in Entourage.

The blue dot means "NOT a contact", just a (name-and-)address group member.
You can add people to groups without their being contacts in their own
right. (I do this for all my very large groups of script customers: I don't
need them filling up my Address Book, and I'll only ever be writing them as
part of the group.) You don't necessarily have to include a display name,
just an email address is OK. (The group won't add it if it doesn't have a
properly formed email address.) But if you do include a display name, put
the email address in <angled brackets>. In previous versions of Entourage a
yellow @ icon was used, but it confused a lot of people who thought it was
part of the email address and entered incomplete addresses as a result, so
it was changed to a blue dot.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[rhgrhg]

Where can I find a table showing the meaning of symbols used in columns
of lists displayed by Entoourage? For example, when I look at the
names in a groups address in the Entourage address book, some have a
blue dot and othhers have a symbol that looks like the ourtline of a
little bell or chess pawn. What do these signify?

They should be somewhere in Entourage Help, but i cannot find them.

 

[rhgrhg]

This question, and my use, pertains to MS Office 2004.

 

[rhgrhg]

Many thanks for your help, Paul. I would also like to know the meaning
of the following in my Sent Messages folder on my IMAP server:

In the message status column, my recent replies and messages have a
symbol that's a picture of an envelope with a green check mark and an
outlined arrow pointing to the right. But ones less recent have a red
square with an X over it, and contents of the other columns are lined
out. I did a move of those latter messages to my Sent Items folder on
my computer yesterday.

My curiosity and need to know all these symbols meanings derives from
the fact that we now have two computers at home, each using Entourage
on the same group of IMAP email accounts. My wife and I read and send
messages on each one, and I am interested in having a complete and
never-purged list of sent messages from both of us, on our own
computers.

 

[Mickey Stevens]

They should be somewhere in the Help, but may not be. The icons were
actually changed for v2004.

Indeed. The article isn't in Entourage 2004 for some reason. These are the
symbols from Entourage X:
<http://www.entourage.mvps.org/glossary/symbols.html>

The bell-shaped guy/chess pawn is a contact in your Address Book. If
Microsoft or MSN Messenger is open and you have the person in your contact
list, the icon will turn red or blue to indicate whether the contact is
online at the moment.

The blue dot signifies an address you've typed that isn't in the Address
Book.