Multiple Recurring Task dont level correctly

[Michael]

Multiple Recurring Task dont level correctly.
If I setup just 1 recurring task for say a 1 hr daily meeting and then
schedule 8hr of work it correctly schedules 7hr on first day and rolls over 1
hr to the next.
But, if you have 2 recurring task for an 1hr a day for a total of 2hr that
day, the new task will give you 7 hrs on day one and 1 on day 2 incorrectly
overallocating you by an hour on day 1. What it should do is make the task 6
hrs on day one and 2 hrs on day 2.
I have assigned a resource etc.
I have looked in the KB.

Any help

 

[JackD]

You might want to just reduce working time by an hour and forget about
scheduling the daily meeting.

 

[Jan De Messemaeker]

Hi,
Recurring tasks are generated with a priority of 1000 so they are not
leveled at all.
Open the recurring task, select all the detail tasks and through task
information, general, set priority to a value lower than 1000.
HTH

 

[Steve House [MVP]]

It sounds like your two 1-hour meetings may be scheduled for the same time
of day. Instead of task 1 being 0800-0900 and task 2 being 0900-1000,
you're getting both of them scheduled between 0800-0900. When you enter the
recurring tasks, include the time in the entry - ie, instead of entering
Meeting 1 as every day starting Monday 01/31/05, enter it as starting
"01/31/05 08:00" and enter Meeting 2 as every day starting "01/31/05 09:00".
OR perhaps you could lump them together and instead of entering Meeting 1
and Meeting 2, just enter them as a single 2 hour recurring task called
"Meetings."

 

[Michael]

I think you got it.
But, I dont want the meeting to move (level) to another day so I would think
1000 would be right. I changed it to 999 and the other task seem to level
correctly.

Thank you so much!

 

[Michael]

Ok, I dont see a place to put a time in just date.
I must be missing something.

Thanks for the reply

 

[Michael]

Note:
If you edit the main recurring task it puts all the individual task back to
1000

 

[Steve House [MVP]]

On the dialog box where you define the task recurrence, toward the bottom,
it has a field where you put the starting date. Simply add the time after
the date - it you use the standard US short date format and the first
meeting is next Monday, enter it as "01/31/05 08:00" if you want it to be
scheduled for 8 am. All date fields in Project are actually date/time
fields - whether you see the time or not is just a matter of the selected
date format. To make the times that you already have visible, go to the
Tool, Options menu, the View tab, and change the date format to one that
includes time as well as date.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

 

[Michael]

Oh!!!

Cool thanks

Can you look at the other response and mine to add anything on that?

 

[Steve House [MVP]]

Not really anything to add - Jan is right on the money when he says that
recurring tasks are "do not level" by default. That's why the time issue is
important - if you initially had the two meetings and the 8 hour task all on
the same day but the meetings were one-shot regular tasks instead of
recurring tasks, leveling would take care of any time conflict between the
two meetings. But since they're recurring, they won't participate in the
time shuffling that leveling does. You can easily see why the recurring
tasks are "do not level." If I'm required to attend two events next Monday
and they happen to be occuring at the same time, it's not very likely that
the event organizers are going to be willing to reschedule for my
convenience. The events will happen when they happen, regardless of what my
project plan says I'd like to be happening. I can't be in two places at
once so I'll just have to make a choice which one to go to and forget about
attending the other one. Even my suggestion of setting the start times so
they occur sequentially is making the very big assumption that you, the
planner, actually can designate the time the meetings will take place.
Sometimes you can. But other times you can't, it's at the boss's
convenience for example, and you need to keep that in mind as you evolve the
schedule.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

 

[Michael]

Alrighty, makes sence. I will try the time thing too.

Thanks