Multiple Resources assigned to a single task

[dsm]

I have a resource with 4 people assigned to it. Work is equally shared.
Resource #2 is leaving the company on Friday and a new Resource (Resource #5)
is going to finish Resource #2's work. How do I stop resource #2 and add
resource #5 without screwing up the work duration and work % complete? I am
thinking that I can do this by going to the resource sheet, bring up the
resource information, and change the working time to non-working time for
Resource #2 after this Friday and for Resource #5 changing their working time
to non-working time for all dates prior to this Friday. Is this the best way
to solve my dilemma?

 

[Jan De Messemaeker]

Hi,

Gantt Chart, select the task(s), Click the Resource Allocation buttton,
select the leaving resource, click replace, select the new resource, OK.
HTH

 

[dsm]

Jan,

This messes up my duration and dates. i don't want to have to do a project
just to fix a handful of tasks...most of the tasks haven't started, but there
are 5 tasks that are in progress that I don't want messed up.

If what I wrote in my first message isn't correct my only other solution is
to create duplicate tasks and adjust all of the dates so I can mark off those
tasks as 100% complete up to this Friday and all the remaining work to start
next Monday as 0% complete. This shouldn't have to happen, but I know that
MS-Project isn't very user friendly when trying to change any part of a task
that is in progress and needs changes like this done to it.

 

[Jan De Messemaeker]

It doesn't mess up anything. It simply does what you ask.
It replaces the resource for the undone work only and only on the selected
tasks.

 

[dsm]

But by doing this the way you explained my duration and dates change as well
as the % Complete. I do not want any of these to change.

 

[Jan De Messemaeker]

Not if the two resource have the same max units.

 

[dsm]

They are both set to 100%

Not if the two resource have the same max units.

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
+32-495-300 620

 

[John Sitka]

And the obvious,

Do the resources have exactly the same calendar?

The new resource is not suspect to an autoleveling
situation and upon substitution is recalculated to
overcome allocations.

 

[dsm]

I have the main project calendar, a test weekend calendar, my departing
resource's calendar (working time ends this Friday), and my new resource's
calendar (working time begins next Monday).

 

[John Sitka]

well,
there you go then.
New resource isn't working on Friday so when you substitute those works values have to shift to Monday.