One task completes multiple subproject tasks

[jkdallen]

Let's see if I can explain what I want to do , and see if you can tell me if
it is possible or maybe there is a better way to think about approaching this.
This is a software development group.
If I have one task that will fix issues in more than one project or
subproject how can I show that task in more than one place?
i.e.
Summary Task A
Task 1
Task 2
Task 3
Summary Task B
Task 4
Task 2
Task 5
I want the task the updated in one place but display %complete in all places
located. Is there some sort of linking I can do?

Kevin

 

[JulieS]

Hi Kevin,

Is there a reason why simply linking Task 2 as the predecessor to both Task
3 and Task 5 doesn't work? Granted, the task information for task 2 will not
repeat again between task 4 & 5 but the Task Form showing precedessors will
show Task 2 easily.

If Task 5 is in another project, Task 2 will show in the project as an
external predecessor when you open the file containing Task 5.

Perhaps I am missing something....
Hope this helps. Let us know how you get along.

Julie

 

[Steve House [MVP]]

A "task" is a block of work done by a specific resource over the course of a
specific time interval and producing a specific deliverable and as such
should have one and only one entry in the plan. Painting the north wall
this week and painting the south wall next month are two different tasks
even though they are both "painting the wall" activities and both are done
by the same painter. Viewed in that light, is task 2 really the same task
or is it two separate tasks that happen to have the same name? If it the
same task, you have a problem with the work breakdown. If it's the same
task in both summaries, it is producing a deliverable that is incorporated
into the deliverables of both Summary A and Summary B. It's not a subtask
of either one but rather a predecessor to both. You structure should
probably look something like ...

Task 2
Summary A
Subtask 1
Subtask 3, predecessor Task 2
Summary B
Subtask 4
Subtask 5, predecessor Task 2
....
or perhaps, though I favour the first version ...
....
Summary A
Subtask 1
Subtask 2
Subtask 3, predecessor Subtask 2
Summary B
Subtask 4
Subtask 5, predecessor Subtask 2
.......

HTH