Page Number Only Appears on On Page, Not Throughout document

[Undercover Lawyer]

I'm working with a 150 page document that was created in Word '03, and I'm
now working with in Word '07.

I click on the margins > Design > Header & Footer > Page Number > Bottom of
Page and I select a style.

At this point everything appears okay. A page number appears on the page
that I first clicked the margin of. I then click on the body of document (to
close the header/footer view) and begin scrolling through the document. This
is where the problem is.

Only the page where I inserted the page number displays a page number. The
rest of the document has no page numbering. If I manually go into subsequent
pages and insert a page number, the numbers appear without restarting at "1".
Certainly, though, I do have to manually go into each of 150 footers and
insert a page number?!

How do I make the page numbers appear on ALL the pages, and not just the one
I clicked on to open the header/footer view?

Thank you in advance for your help.

Curt

 

[Suzanne S. Barnhill]

When you insert a page number (or any other header/footer content), you're
entering it in a specific header/footer and sometimes only in a specific
section. If you have more than one section, and the headers/footers in those
sections are unlinked, then any content you insert in Section 1 will not
show up in Section 2. And if you have enabled "Different first page" or
"Different odd and even," then any content you put in the First Page Header
will not show up in the Header or (if applicable) the Odd Page Header or
Even Page Header. For more on this, you might want to see
http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Undercover Lawyer]

I read the information you linked to Suzanne, and information it linked to,
and what I've learned is that I'm screwed.

The old version of this document in the previous version of Word did have
page numbering on all pages. It disappeared when I imported the doc to Word
7.

Now, all of the footers are "unlinked". I have 150 individual little spaces
at the bottom of 150 pages (which MS calls "sections").

The only way to re-link the footers is to click into each of the 150 of
them, and change the "same as previous" toggle button. Then my page numbers
will run through the whole document from the beginning.

Of course, that doesn't save any time from clicking into each of the 150
footers and just typing the page number.

Moral of the story? I see two of them: 1) stick with the old version of
Word; 2) go Mac.

 

[Suzanne S. Barnhill]

If every page is a section, I would guess the document was at some point
imported from WordPerfect. I'd be willing to bet you don't actually *need*
all those section breaks. Make a copy of the document and see what happens
if you search for ^b and replace with nothing (to be on the safe side, you
could replace with ^m--a manual page break--but I wouldn't advise it). Once
the whole document is a single section, then you could go back and restore
section breaks where they're absolutely needed (*after* inserting the page
number).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org