Remove % Available from Resource Name

[tommcbrny]

Hello,

I'm setting a % for max units available to reflect the % of time my
resources work on a project.

When I do this, the unit % automatically appears in brackets after the
resource name in the Gantt chart (resource name column and chart bar) and on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to change
formatting of the resource names to remove this percentage indicator?

Thanks,

Tom

 

[Jan De Messemaeker]

Hi,

The %available is not always displayed in the Gantt Chart, what you see is
teh % assigned; you may well have a resource 50% available but assigned only
10% to a task.
By all means, if you want to see which resource and not how much, Through
the bar styles replace the right text (Resource Names) by Resource Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet. If you
want to hide it, hide (=delete) that column.
HTH

 

[tommcbrny]

Hello,

My mistake, I should have said the Task sheet, not the Resource sheet.

In regard to the percentage value showing up next to the resource name, what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar, but
only 25% of his time is dedicated to the project for which I'm producing this
project plan. I set his Max Units to 25% on the Resource sheet (or in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take 4 days
for this resource to complete, as he is only dedicating 25% of his day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

 

[Redneck David]

Tom,

Are you using fixed duration tasks?

David

Hello,

My mistake, I should have said the Task sheet, not the Resource sheet.

In regard to the percentage value showing up next to the resource name, what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar, but
only 25% of his time is dedicated to the project for which I'm producing this
project plan. I set his Max Units to 25% on the Resource sheet (or in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take 4 days
for this resource to complete, as he is only dedicating 25% of his day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

 

[JulieS]

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By default, the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her Maximum
units.

You can copy and paste the resource's name from the Resource Name column in
the Resource Sheet to the Initials column. Then in the Task Sheet insert
the Resource Initials column and delete the Resource Name column from the
view. The Resource Initials column will just show what ever is entered into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie

 

[tommcbrny]

OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the project
flawed? Am I better off just reducing the number of hours available for each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By default, the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her Maximum
units.

You can copy and paste the resource's name from the Resource Name column in
the Resource Sheet to the Initials column. Then in the Task Sheet insert
the Resource Initials column and delete the Resource Name column from the
view. The Resource Initials column will just show what ever is entered into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie

Hello,

My mistake, I should have said the Task sheet, not the Resource sheet.

In regard to the percentage value showing up next to the resource name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar, but
only 25% of his time is dedicated to the project for which I'm producing
this
project plan. I set his Max Units to 25% on the Resource sheet (or in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take 4 days
for this resource to complete, as he is only dedicating 25% of his day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

 

[tommcbrny]

No, all tasks are set to the default fixed units in this plan.

I notice that when I change to fixed duration, the percentage remains
indicated next to the resource name, but the task start date moves to a date
that the resource assigned is not available to work (not desired), so I will
leave them as fixed units.

Do you think they should be fixed duration?

Thanks,

Tom

 

[JulieS]

Hi Tom,

You are welcome for the assistance and thanks for the feedback.

You are likely to get multiple responses to your question about limiting
a resource's availability, but I'll go ahead an weigh in with my
preferences.

I personally use a maximum units of less than 100% to address what I
perceive as the easiest method of accounting for most resources not
being able to produce one hour of work (effort) for one hour of task
duration. By setting resource's max. units as less than 100% I can let
project assist by increasing a task duration appropriately when I enter
the work for the resource.

However, if a resource truly only works part-time, for example from
08:00 to 13:00 every day, I also change the resource's calendar to
reflect those "true" working hours.

As I said, I am sure you'll get other opinions as well.

I hope this helps. Let us know how you get along.

Julie

OK, thank you. I like the idea of putting the full name in the
initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the
project
flawed? Am I better off just reducing the number of hours available
for each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and
how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the
resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By
default, the
Resource Name column includes assignment units. If you just assign
the
resource to the task, Project will assign the resource at his/her
Maximum
units.

You can copy and paste the resource's name from the Resource Name
column in
the Resource Sheet to the Initials column. Then in the Task Sheet
insert
the Resource Initials column and delete the Resource Name column from
the
view. The Resource Initials column will just show what ever is
entered into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie

Hello,

My mistake, I should have said the Task sheet, not the Resource
sheet.

In regard to the percentage value showing up next to the resource
name,
what
shows up is the Max Unit value that I specify for the resource on
the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default
calendar, but
only 25% of his time is dedicated to the project for which I'm
producing
this
project plan. I set his Max Units to 25% on the Resource sheet (or
in the
"Resource Availability" section of Resource Information -> General
tab.

This way, a task requiring 1 day of work effort (8 hours) will take
4 days
for this resource to complete, as he is only dedicating 25% of his
day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task
Sheet.

My question is really how to get rid of that percentage value next
to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what
you see
is
teh % assigned; you may well have a resource 50% available but
assigned
only
10% to a task.
By all means, if you want to see which resource and not how much,
Through
the bar styles replace the right text (Resource Names) by Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet.
If you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in
bericht
Hello,

I'm setting a % for max units available to reflect the % of time
my
resources work on a project.

When I do this, the unit % automatically appears in brackets
after the
resource name in the Gantt chart (resource name column and chart
bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way
to
change
formatting of the resource names to remove this percentage
indicator?

Thanks,

Tom

 

[Steve House [Project MVP]]

The resource name in the resource's column of the Gantt Chart's task table
and also alongside the bar on the timeline side of the screen will show the
assignment percentage any time it is something other than 100%. What you
are seeing is the assignment level on each particular task, NOT the max
units except by coincidence. If his max is set to 50%, that also becomes
the default assignment level and you'll see 50% next to his name. But you
could choose to assign him at 25% to a particular task by overriding the
default when you do the assignment or later editing the task asignment
information. In that case, you'd see 25%, not 50%, next to his name for
that particular task.

While you can come up with some workarounds to get rid of it using things
like the initials field you might want to think a bit about the advisability
of doing so. Seems to me that it's pretty valuable information to know that
this task is taking as long as it is because the resource is only committed
part time. If there's a crunch and the project starts to run late, it's
really useful to see at a glance that you're only using Joe for 25% of his
workday on these tasks and if you could negotiate with his boss to let you
have him for a few more hours a day for the next week or so you might get
the project back on track.

 

[Jan De Messemaeker]

Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to enter
different working times.
Reasons are that working time is taken into account immediately even if you
modify it after the assignment, and that Resource leveling works far better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the project
flawed? Am I better off just reducing the number of hours available for each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By default, the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her Maximum
units.

You can copy and paste the resource's name from the Resource Name column in
the Resource Sheet to the Initials column. Then in the Task Sheet insert
the Resource Initials column and delete the Resource Name column from the
view. The Resource Initials column will just show what ever is entered into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie

Hello,

My mistake, I should have said the Task sheet, not the Resource sheet.

In regard to the percentage value showing up next to the resource name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar, but
only 25% of his time is dedicated to the project for which I'm producing
this
project plan. I set his Max Units to 25% on the Resource sheet (or in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take 4 days
for this resource to complete, as he is only dedicating 25% of his day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what you see
is
teh % assigned; you may well have a resource 50% available but assigned
only
10% to a task.
By all means, if you want to see which resource and not how much, Through
the bar styles replace the right text (Resource Names) by Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet. If you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
Hello,

I'm setting a % for max units available to reflect the % of time my
resources work on a project.

When I do this, the unit % automatically appears in brackets after the
resource name in the Gantt chart (resource name column and chart bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to
change
formatting of the resource names to remove this percentage indicator?

Thanks,

Tom

 

[Steve House [Project MVP]]

I agree with you there. Rather than have a task stretch out over a week
with Joe working on it 25%, I'd rather put him on it 100% So I can 'git 'er
done' in one day and move on with the rest of the project. But I do think
that the resource calendar should reflect the total time the resource is
physically "on the property" as they used to say in North American railroads
and not have any times backed out for time he's there but not available to
the project. The problem I have with adjusting the resource calendar is you
have to make assumptions about WHICH hours out of the workday he's going to
work on your project tasks and which hours are going to be reserved as
project non-working time. Joe is allowed to you 50%. That's 4 hours per
day so if you use the idea of modifying his work calendar, you must
arbitrariily decide to set his calendar showing hours of work of, say, only
from 8am to noon, even though he is physically present from 8 to 5. You
assign Joe to a task "B" that has a predecsessor task "A." The predecessor
happens to end Monday at noon. The schedule will place B starting Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon on
Monday. In fact, you could have asked Joe to take care of his other,
non-project, obligations Monday moning instead of deferring them to the
afternoon as he usually does, and then to work on the project task in the
afternoon, thus getting task B done on Monday instead of delaying it to
Tuesday. But if his resource calendar says he only works 8-12, MSP won't
recognize that that's a valid option and there's no way to get it to
schedule B on Monday afternoon without resorting to a task calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to enter
different working times.
Reasons are that working time is taken into account immediately even if
you
modify it after the assignment, and that Resource leveling works far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the project
flawed? Am I better off just reducing the number of hours available for each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By
default, the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her Maximum
units.

You can copy and paste the resource's name from the Resource Name
column in
the Resource Sheet to the Initials column. Then in the Task Sheet insert
the Resource Initials column and delete the Resource Name column from the
view. The Resource Initials column will just show what ever is entered into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
Hello,

My mistake, I should have said the Task sheet, not the Resource
sheet.

In regard to the percentage value showing up next to the resource name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar, but
only 25% of his time is dedicated to the project for which I'm producing
this
project plan. I set his Max Units to 25% on the Resource sheet (or
in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take 4 days
for this resource to complete, as he is only dedicating 25% of his
day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next to the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what you see
is
teh % assigned; you may well have a resource 50% available but assigned
only
10% to a task.
By all means, if you want to see which resource and not how much, Through
the bar styles replace the right text (Resource Names) by Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet. If you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
Hello,

I'm setting a % for max units available to reflect the % of time
my
resources work on a project.

When I do this, the unit % automatically appears in brackets after the
resource name in the Gantt chart (resource name column and chart bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to
change
formatting of the resource names to remove this percentage indicator?

Thanks,

Tom

 

[Jan De Messemaeker]

Hi Steve,

You are worried that when you modify a calendar you MAY enter a wrong
working time since you have to make an assumption.
Well, putting a resource on say 50% assumes he/she will work 30 seconds
every minute, and that is CERTAINLY not reality.
Changing a calendar may be right, percentage are always wrong..

Greetings,

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I agree with you there. Rather than have a task stretch out over a week
with Joe working on it 25%, I'd rather put him on it 100% So I can 'git 'er
done' in one day and move on with the rest of the project. But I do think
that the resource calendar should reflect the total time the resource is
physically "on the property" as they used to say in North American railroads
and not have any times backed out for time he's there but not available to
the project. The problem I have with adjusting the resource calendar is you
have to make assumptions about WHICH hours out of the workday he's going to
work on your project tasks and which hours are going to be reserved as
project non-working time. Joe is allowed to you 50%. That's 4 hours per
day so if you use the idea of modifying his work calendar, you must
arbitrariily decide to set his calendar showing hours of work of, say, only
from 8am to noon, even though he is physically present from 8 to 5. You
assign Joe to a task "B" that has a predecsessor task "A." The predecessor
happens to end Monday at noon. The schedule will place B starting Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon on
Monday. In fact, you could have asked Joe to take care of his other,
non-project, obligations Monday moning instead of deferring them to the
afternoon as he usually does, and then to work on the project task in the
afternoon, thus getting task B done on Monday instead of delaying it to
Tuesday. But if his resource calendar says he only works 8-12, MSP won't
recognize that that's a valid option and there's no way to get it to
schedule B on Monday afternoon without resorting to a task calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to enter
different working times.
Reasons are that working time is taken into account immediately even if
you
modify it after the assignment, and that Resource leveling works far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the project
flawed? Am I better off just reducing the number of hours available

for
each

resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

:

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By
default, the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her Maximum
units.

You can copy and paste the resource's name from the Resource Name
column in
the Resource Sheet to the Initials column. Then in the Task Sheet insert
the Resource Initials column and delete the Resource Name column from the
view. The Resource Initials column will just show what ever is

entered
into

the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
Hello,

My mistake, I should have said the Task sheet, not the Resource
sheet.

In regard to the percentage value showing up next to the resource name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default

calendar,
but

only 25% of his time is dedicated to the project for which I'm producing
this
project plan. I set his Max Units to 25% on the Resource sheet (or
in the
"Resource Availability" section of Resource Information -> General tab.

This way, a task requiring 1 day of work effort (8 hours) will take

4
days

for this resource to complete, as he is only dedicating 25% of his
day to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task Sheet.

My question is really how to get rid of that percentage value next

to
the

Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what

you
see

is
teh % assigned; you may well have a resource 50% available but assigned
only
10% to a task.
By all means, if you want to see which resource and not how much, Through
the bar styles replace the right text (Resource Names) by Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet.

If
you

want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
Hello,

I'm setting a % for max units available to reflect the % of time
my
resources work on a project.

When I do this, the unit % automatically appears in brackets

after
the

resource name in the Gantt chart (resource name column and chart bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to
change
formatting of the resource names to remove this percentage indicator?

Thanks,

Tom

 

[Steve House [Project MVP]]

Actually the way I think about it is than when I assign him 50% to a 1 day
task I know he's only going to work on it for 4 hours but I'm not going to
try to micromanage his workday and tell him WHICH four hours out of the day
to put into it. I'll give him a day to do it, a deadline by which to
complete it, and let him decide how he wants to organize his workday and go
about it. OTOH, if someone was actually a part-time worker and only worked,
say, the afternoon hours, his calendar would reflect that fact and for him,
100% would mean he's working on the task 4 hours a day. Mary Full-timer who
works an 8 hour day and who I can use for 4 hours a day, could do her 4
hours either in the morning, the afternoon, in the mid-day, or broken up
into bits and pieces spread throughout the day - it's up to her. But tasks
assigned to Fred Part-timer who works 4 hours a day in the afternoons can
ONLY be scheduled during the afternoon hours. I like the calendars to
reflect both of those realities as much as possible
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve,

You are worried that when you modify a calendar you MAY enter a wrong
working time since you have to make an assumption.
Well, putting a resource on say 50% assumes he/she will work 30 seconds
every minute, and that is CERTAINLY not reality.
Changing a calendar may be right, percentage are always wrong..

Greetings,

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I agree with you there. Rather than have a task stretch out over a week
with Joe working on it 25%, I'd rather put him on it 100% So I can 'git 'er
done' in one day and move on with the rest of the project. But I do
think
that the resource calendar should reflect the total time the resource is
physically "on the property" as they used to say in North American railroads
and not have any times backed out for time he's there but not available
to
the project. The problem I have with adjusting the resource calendar is you
have to make assumptions about WHICH hours out of the workday he's going to
work on your project tasks and which hours are going to be reserved as
project non-working time. Joe is allowed to you 50%. That's 4 hours per
day so if you use the idea of modifying his work calendar, you must
arbitrariily decide to set his calendar showing hours of work of, say, only
from 8am to noon, even though he is physically present from 8 to 5. You
assign Joe to a task "B" that has a predecsessor task "A." The predecessor
happens to end Monday at noon. The schedule will place B starting
Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon on
Monday. In fact, you could have asked Joe to take care of his other,
non-project, obligations Monday moning instead of deferring them to the
afternoon as he usually does, and then to work on the project task in the
afternoon, thus getting task B done on Monday instead of delaying it to
Tuesday. But if his resource calendar says he only works 8-12, MSP won't
recognize that that's a valid option and there's no way to get it to
schedule B on Monday afternoon without resorting to a task calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message

Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to enter
different working times.
Reasons are that working time is taken into account immediately even if
you
modify it after the assignment, and that Resource leveling works far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the
project
flawed? Am I better off just reducing the number of hours available for
each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

:

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the
resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By
default,
the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her
Maximum
units.

You can copy and paste the resource's name from the Resource Name
column
in
the Resource Sheet to the Initials column. Then in the Task Sheet
insert
the Resource Initials column and delete the Resource Name column
from
the
view. The Resource Initials column will just show what ever is entered
into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
Hello,

My mistake, I should have said the Task sheet, not the Resource
sheet.

In regard to the percentage value showing up next to the resource
name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar,
but
only 25% of his time is dedicated to the project for which I'm
producing
this
project plan. I set his Max Units to 25% on the Resource sheet
(or
in
the
"Resource Availability" section of Resource Information -> General
tab.

This way, a task requiring 1 day of work effort (8 hours) will
take 4
days
for this resource to complete, as he is only dedicating 25% of his
day
to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task
Sheet.

My question is really how to get rid of that percentage value next to
the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what you
see
is
teh % assigned; you may well have a resource 50% available but
assigned
only
10% to a task.
By all means, if you want to see which resource and not how much,
Through
the bar styles replace the right text (Resource Names) by
Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet. If
you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
Hello,

I'm setting a % for max units available to reflect the % of
time
my
resources work on a project.

When I do this, the unit % automatically appears in brackets after
the
resource name in the Gantt chart (resource name column and
chart
bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to
change
formatting of the resource names to remove this percentage
indicator?

Thanks,

Tom

 

[tommcbrny]

Well, thank you to all for sharing your methods and thoughts in scheduling
resources.

I recently started a new job and am working with software developers for the
first time. The project plan for which I asked the question is the first
that I've composed in the new job. I have developers who are assigned to
several projects. The product manager told me, as we were determining which
tasks to include in the next software build, that "resource X" spends "xx"
percent of his time on this project, "resource Y" spends "xx" percent, and so
on.

The plan I composed worked out well as far as work and duration by using
fixed unit tasks and assigning the resource max units to match the % of time
each resource is dedicated to the project in question.

Ultimately, I'd like to "roll up" all of my projects in to some sort of
master plan, where each project appears as a task. Each resource will then
have a max unit of 100% for the project, then varying % applied to each
project (or task in the master plan). This should, I hope, highlight any
resource over-allocation and allow some pro-active response.

I suspect that no one really keeps track of whether the total percentage of
resource allocations across all projects actually totals 100% (preferably
less as I see these guys in meetings all the time as well), and am hoping to
use Project and some sort of master plan to illustrate what's happening when
project dates slip.

Just thought I'd share the reasoning behind my original question and where
I'm trying to go with it. Thanks to all again, your feedback is very helpful!

Cheers all,

Tom

Actually the way I think about it is than when I assign him 50% to a 1 day
task I know he's only going to work on it for 4 hours but I'm not going to
try to micromanage his workday and tell him WHICH four hours out of the day
to put into it. I'll give him a day to do it, a deadline by which to
complete it, and let him decide how he wants to organize his workday and go
about it. OTOH, if someone was actually a part-time worker and only worked,
say, the afternoon hours, his calendar would reflect that fact and for him,
100% would mean he's working on the task 4 hours a day. Mary Full-timer who
works an 8 hour day and who I can use for 4 hours a day, could do her 4
hours either in the morning, the afternoon, in the mid-day, or broken up
into bits and pieces spread throughout the day - it's up to her. But tasks
assigned to Fred Part-timer who works 4 hours a day in the afternoons can
ONLY be scheduled during the afternoon hours. I like the calendars to
reflect both of those realities as much as possible
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs

Hi Steve,

You are worried that when you modify a calendar you MAY enter a wrong
working time since you have to make an assumption.
Well, putting a resource on say 50% assumes he/she will work 30 seconds
every minute, and that is CERTAINLY not reality.
Changing a calendar may be right, percentage are always wrong..

Greetings,

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

I agree with you there. Rather than have a task stretch out over a week
with Joe working on it 25%, I'd rather put him on it 100% So I can 'git 'er
done' in one day and move on with the rest of the project. But I do
think
that the resource calendar should reflect the total time the resource is
physically "on the property" as they used to say in North American railroads
and not have any times backed out for time he's there but not available
to
the project. The problem I have with adjusting the resource calendar is you
have to make assumptions about WHICH hours out of the workday he's going to
work on your project tasks and which hours are going to be reserved as
project non-working time. Joe is allowed to you 50%. That's 4 hours per
day so if you use the idea of modifying his work calendar, you must
arbitrariily decide to set his calendar showing hours of work of, say, only
from 8am to noon, even though he is physically present from 8 to 5. You
assign Joe to a task "B" that has a predecsessor task "A." The predecessor
happens to end Monday at noon. The schedule will place B starting
Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon on
Monday. In fact, you could have asked Joe to take care of his other,
non-project, obligations Monday moning instead of deferring them to the
afternoon as he usually does, and then to work on the project task in the
afternoon, thus getting task B done on Monday instead of delaying it to
Tuesday. But if his resource calendar says he only works 8-12, MSP won't
recognize that that's a valid option and there's no way to get it to
schedule B on Monday afternoon without resorting to a task calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message
Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to enter
different working times.
Reasons are that working time is taken into account immediately even if
you
modify it after the assignment, and that Resource leveling works far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
OK, thank you. I like the idea of putting the full name in the initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned to the
project
flawed? Am I better off just reducing the number of hours available for
each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others think and how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

:

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to the
resource's
name in the Resource Name column displayed in the Task sheet is the
*assignment units* for that resource to that specific task. By
default,
the
Resource Name column includes assignment units. If you just assign the
resource to the task, Project will assign the resource at his/her
Maximum
units.

You can copy and paste the resource's name from the Resource Name
column
in
the Resource Sheet to the Initials column. Then in the Task Sheet
insert
the Resource Initials column and delete the Resource Name column
from
the
view. The Resource Initials column will just show what ever is entered
into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
Hello,

My mistake, I should have said the Task sheet, not the Resource
sheet.

In regard to the percentage value showing up next to the resource
name,
what
shows up is the Max Unit value that I specify for the resource on the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default calendar,
but
only 25% of his time is dedicated to the project for which I'm
producing
this
project plan. I set his Max Units to 25% on the Resource sheet
(or
in
the
"Resource Availability" section of Resource Information -> General
tab.

This way, a task requiring 1 day of work effort (8 hours) will
take 4
days
for this resource to complete, as he is only dedicating 25% of his
day
to
this project.

So, as soon as I set the Max Units to XX %, this percentage begins
appearing
next to the resource name in the Resource Name column on the Task
Sheet.

My question is really how to get rid of that percentage value next to
the
Resource Name in the Resource Name column of the task sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart, what you
see
is
teh % assigned; you may well have a resource 50% available but
assigned
only
10% to a task.
By all means, if you want to see which resource and not how much,
Through
the bar styles replace the right text (Resource Names) by
Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource sheet. If
you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in bericht
Hello,

I'm setting a % for max units available to reflect the % of
time
my
resources work on a project.

When I do this, the unit % automatically appears in brackets after
the
resource name in the Gantt chart (resource name column and
chart
bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there a way to
change
formatting of the resource names to remove this percentage
indicator?

Thanks,

Tom

 

[JulieS]

Hi Tom,

You're welcome and thanks for the feedback. As I guessed, you have
received a wide variety of thoughts and opinions.

Given the scenario you describe, you may want to do some research into
Resource Pools in Project. Mike Glen has some excellent articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

You might want to take a look at #17 where he discusses resource pools.

Julie

Well, thank you to all for sharing your methods and thoughts in
scheduling
resources.

I recently started a new job and am working with software developers
for the
first time. The project plan for which I asked the question is the
first
that I've composed in the new job. I have developers who are assigned
to
several projects. The product manager told me, as we were determining
which
tasks to include in the next software build, that "resource X" spends
"xx"
percent of his time on this project, "resource Y" spends "xx" percent,
and so
on.

The plan I composed worked out well as far as work and duration by
using
fixed unit tasks and assigning the resource max units to match the %
of time
each resource is dedicated to the project in question.

Ultimately, I'd like to "roll up" all of my projects in to some sort
of
master plan, where each project appears as a task. Each resource will
then
have a max unit of 100% for the project, then varying % applied to
each
project (or task in the master plan). This should, I hope, highlight
any
resource over-allocation and allow some pro-active response.

I suspect that no one really keeps track of whether the total
percentage of
resource allocations across all projects actually totals 100%
(preferably
less as I see these guys in meetings all the time as well), and am
hoping to
use Project and some sort of master plan to illustrate what's
happening when
project dates slip.

Just thought I'd share the reasoning behind my original question and
where
I'm trying to go with it. Thanks to all again, your feedback is very
helpful!

Cheers all,

Tom

Actually the way I think about it is than when I assign him 50% to a
1 day
task I know he's only going to work on it for 4 hours but I'm not
going to
try to micromanage his workday and tell him WHICH four hours out of
the day
to put into it. I'll give him a day to do it, a deadline by which to
complete it, and let him decide how he wants to organize his workday
and go
about it. OTOH, if someone was actually a part-time worker and only
worked,
say, the afternoon hours, his calendar would reflect that fact and
for him,
100% would mean he's working on the task 4 hours a day. Mary
Full-timer who
works an 8 hour day and who I can use for 4 hours a day, could do her
4
hours either in the morning, the afternoon, in the mid-day, or broken
up
into bits and pieces spread throughout the day - it's up to her. But
tasks
assigned to Fred Part-timer who works 4 hours a day in the afternoons
can
ONLY be scheduled during the afternoon hours. I like the calendars
to
reflect both of those realities as much as possible
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message

Hi Steve,

You are worried that when you modify a calendar you MAY enter a
wrong
working time since you have to make an assumption.
Well, putting a resource on say 50% assumes he/she will work 30
seconds
every minute, and that is CERTAINLY not reality.
Changing a calendar may be right, percentage are always wrong..

Greetings,

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"Steve House [Project MVP]"
<[email protected]>
schreef in bericht I agree with you there. Rather than have a task stretch out over
a week
with Joe working on it 25%, I'd rather put him on it 100% So I can
'git
'er
done' in one day and move on with the rest of the project. But I
do
think
that the resource calendar should reflect the total time the
resource is
physically "on the property" as they used to say in North American
railroads
and not have any times backed out for time he's there but not
available
to
the project. The problem I have with adjusting the resource
calendar is
you
have to make assumptions about WHICH hours out of the workday he's
going
to
work on your project tasks and which hours are going to be
reserved as
project non-working time. Joe is allowed to you 50%. That's 4
hours per
day so if you use the idea of modifying his work calendar, you
must
arbitrariily decide to set his calendar showing hours of work of,
say,
only
from 8am to noon, even though he is physically present from 8 to
5. You
assign Joe to a task "B" that has a predecsessor task "A." The
predecessor
happens to end Monday at noon. The schedule will place B starting
Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon
on
Monday. In fact, you could have asked Joe to take care of his
other,
non-project, obligations Monday moning instead of deferring them
to the
afternoon as he usually does, and then to work on the project task
in the
afternoon, thus getting task B done on Monday instead of delaying
it to
Tuesday. But if his resource calendar says he only works 8-12,
MSP won't
recognize that that's a valid option and there's no way to get it
to
schedule B on Monday afternoon without resorting to a task
calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message
Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to
enter
different working times.
Reasons are that working time is taken into account immediately
even if
you
modify it after the assignment, and that Resource leveling works
far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in
bericht
OK, thank you. I like the idea of putting the full name in the
initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned
to the
project
flawed? Am I better off just reducing the number of hours
available
for
each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others
think and
how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

:

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to
the
resource's
name in the Resource Name column displayed in the Task sheet
is the
*assignment units* for that resource to that specific task.
By
default,
the
Resource Name column includes assignment units. If you just
assign
the
resource to the task, Project will assign the resource at
his/her
Maximum
units.

You can copy and paste the resource's name from the Resource
Name
column
in
the Resource Sheet to the Initials column. Then in the Task
Sheet
insert
the Resource Initials column and delete the Resource Name
column
from
the
view. The Resource Initials column will just show what ever
is
entered
into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
message
Hello,

My mistake, I should have said the Task sheet, not the
Resource
sheet.

In regard to the percentage value showing up next to the
resource
name,
what
shows up is the Max Unit value that I specify for the
resource on
the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default
calendar,
but
only 25% of his time is dedicated to the project for which
I'm
producing
this
project plan. I set his Max Units to 25% on the Resource
sheet
(or
in
the
"Resource Availability" section of Resource Information ->
General
tab.

This way, a task requiring 1 day of work effort (8 hours)
will
take
4
days
for this resource to complete, as he is only dedicating 25%
of his
day
to
this project.

So, as soon as I set the Max Units to XX %, this percentage
begins
appearing
next to the resource name in the Resource Name column on
the Task
Sheet.

My question is really how to get rid of that percentage
value next
to
the
Resource Name in the Resource Name column of the task
sheet.

Thank you,

Tom

:

Hi,

The %available is not always displayed in the Gantt Chart,
what
you
see
is
teh % assigned; you may well have a resource 50% available
but
assigned
only
10% to a task.
By all means, if you want to see which resource and not
how much,
Through
the bar styles replace the right text (Resource Names) by
Resource
Initials
and make sure the initials field is meaningful.

The %available does NOT appear in brackets on the resource
sheet.
If
you
want to hide it, hide (=delete) that column.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable
Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef
in
bericht
Hello,

I'm setting a % for max units available to reflect the %
of
time
my
resources work on a project.

When I do this, the unit % automatically appears in
brackets
after
the
resource name in the Gantt chart (resource name column
and
chart
bar)
and
on
the Resource sheet.

I do not want this percentage to be displayed. Is there
a way
to
change
formatting of the resource names to remove this
percentage
indicator?

Thanks,

Tom

 

[tommcbrny]

Thanks Julie, I'll check them out.

Best,
tom

Hi Tom,

You're welcome and thanks for the feedback. As I guessed, you have
received a wide variety of thoughts and opinions.

Given the scenario you describe, you may want to do some research into
Resource Pools in Project. Mike Glen has some excellent articles on MS
Project at:
http://project.mvps.org/mike's_tutorials.htm

You might want to take a look at #17 where he discusses resource pools.

Julie

Well, thank you to all for sharing your methods and thoughts in
scheduling
resources.

I recently started a new job and am working with software developers
for the
first time. The project plan for which I asked the question is the
first
that I've composed in the new job. I have developers who are assigned
to
several projects. The product manager told me, as we were determining
which
tasks to include in the next software build, that "resource X" spends
"xx"
percent of his time on this project, "resource Y" spends "xx" percent,
and so
on.

The plan I composed worked out well as far as work and duration by
using
fixed unit tasks and assigning the resource max units to match the %
of time
each resource is dedicated to the project in question.

Ultimately, I'd like to "roll up" all of my projects in to some sort
of
master plan, where each project appears as a task. Each resource will
then
have a max unit of 100% for the project, then varying % applied to
each
project (or task in the master plan). This should, I hope, highlight
any
resource over-allocation and allow some pro-active response.

I suspect that no one really keeps track of whether the total
percentage of
resource allocations across all projects actually totals 100%
(preferably
less as I see these guys in meetings all the time as well), and am
hoping to
use Project and some sort of master plan to illustrate what's
happening when
project dates slip.

Just thought I'd share the reasoning behind my original question and
where
I'm trying to go with it. Thanks to all again, your feedback is very
helpful!

Cheers all,

Tom

Actually the way I think about it is than when I assign him 50% to a
1 day
task I know he's only going to work on it for 4 hours but I'm not
going to
try to micromanage his workday and tell him WHICH four hours out of
the day
to put into it. I'll give him a day to do it, a deadline by which to
complete it, and let him decide how he wants to organize his workday
and go
about it. OTOH, if someone was actually a part-time worker and only
worked,
say, the afternoon hours, his calendar would reflect that fact and
for him,
100% would mean he's working on the task 4 hours a day. Mary
Full-timer who
works an 8 hour day and who I can use for 4 hours a day, could do her
4
hours either in the morning, the afternoon, in the mid-day, or broken
up
into bits and pieces spread throughout the day - it's up to her. But
tasks
assigned to Fred Part-timer who works 4 hours a day in the afternoons
can
ONLY be scheduled during the afternoon hours. I like the calendars
to
reflect both of those realities as much as possible
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message
Hi Steve,

You are worried that when you modify a calendar you MAY enter a
wrong
working time since you have to make an assumption.
Well, putting a resource on say 50% assumes he/she will work 30
seconds
every minute, and that is CERTAINLY not reality.
Changing a calendar may be right, percentage are always wrong..

Greetings,

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"Steve House [Project MVP]"
<[email protected]>
schreef in bericht I agree with you there. Rather than have a task stretch out over
a week
with Joe working on it 25%, I'd rather put him on it 100% So I can
'git
'er
done' in one day and move on with the rest of the project. But I
do
think
that the resource calendar should reflect the total time the
resource is
physically "on the property" as they used to say in North American
railroads
and not have any times backed out for time he's there but not
available
to
the project. The problem I have with adjusting the resource
calendar is
you
have to make assumptions about WHICH hours out of the workday he's
going
to
work on your project tasks and which hours are going to be
reserved as
project non-working time. Joe is allowed to you 50%. That's 4
hours per
day so if you use the idea of modifying his work calendar, you
must
arbitrariily decide to set his calendar showing hours of work of,
say,
only
from 8am to noon, even though he is physically present from 8 to
5. You
assign Joe to a task "B" that has a predecsessor task "A." The
predecessor
happens to end Monday at noon. The schedule will place B starting
Tuesday
at 8am because you've told it Joe is nowhere to be seen after noon
on
Monday. In fact, you could have asked Joe to take care of his
other,
non-project, obligations Monday moning instead of deferring them
to the
afternoon as he usually does, and then to work on the project task
in the
afternoon, thus getting task B done on Monday instead of delaying
it to
Tuesday. But if his resource calendar says he only works 8-12,
MSP won't
recognize that that's a valid option and there's no way to get it
to
schedule B on Monday afternoon without resorting to a task
calendar or
laboriously editing Joe's resource calendar day-by-day.
--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs


"Jan De Messemaeker" <jandemes at prom hyphen ade dot be> wrote in
message
Hi,

As Julie said, there are schools of thought on this one.
I try to avoid percentages ANYWHERE in Project so I recommend to
enter
different working times.
Reasons are that working time is taken into account immediately
even if
you
modify it after the assignment, and that Resource leveling works
far
better.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm
"tommcbrny" <[email protected]> schreef in
bericht
OK, thank you. I like the idea of putting the full name in the
initials
field and using that on the task sheet as a work-around.

Is my method of limiting the hours a resource can be assigned
to the
project
flawed? Am I better off just reducing the number of hours
available
for
each
resource and leaving the max units at 100%?

I like the way I've done it better, but wonder what others
think and
how
others handle similar situations.

Thanks Julie and thanks Jan.

Tom

:

Hi Tom,

As noted by Jan in his post, the [%] you are seeing next to
the
resource's
name in the Resource Name column displayed in the Task sheet
is the
*assignment units* for that resource to that specific task.
By
default,
the
Resource Name column includes assignment units. If you just
assign
the
resource to the task, Project will assign the resource at
his/her
Maximum
units.

You can copy and paste the resource's name from the Resource
Name
column
in
the Resource Sheet to the Initials column. Then in the Task
Sheet
insert
the Resource Initials column and delete the Resource Name
column
from
the
view. The Resource Initials column will just show what ever
is
entered
into
the field without the [assignment units] appearing.

I hope this helps. Let us know how you get along.

Julie
message
Hello,

My mistake, I should have said the Task sheet, not the
Resource
sheet.

In regard to the percentage value showing up next to the
resource
name,
what
shows up is the Max Unit value that I specify for the
resource on
the
Resource sheet.

For instance, Resource 1 works an 8 hour day per my default
calendar,
but
only 25% of his time is dedicated to the project for which
I'm
producing
this
project plan. I set his Max Units to 25% on the Resource
sheet
(or
in
the