rendering slides from word doc

[Andre Manook]

Hello,
does anyone now about this error?
When trying to "insert --> slides from file", PPT obviously doesn't
recognize the formats and produces huge amounts of slides instead of only a
couple from the major headlines.
Thank you.
André

 

[Steve Rindsberg]

Hello,
does anyone now about this error?
When trying to "insert --> slides from file", PPT obviously doesn't
recognize the formats and produces huge amounts of slides instead of only a
couple from the major headlines.

It may be working as designed.

What styles have you assigned your paragraphs in Word?

Headline 1 paragraphs become the headings for new slides in PPT
Headline 2 paragraphs beneath that become level 1 bullets and so on.

Non-headline formatted paragraphs are treated, as I recall, like Headline 1 ...
they all become new slides.




================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[André Manook]

Thanks.
See, that's what my problem was.
What's the idea behind producing new slides from non-headline formats?
(Powerpoint for PC doesn't do that - a presentation, for example, that
renders 96 slides with Mac gives 12 slides with PC).
André

 

[Steve Rindsberg]

Thanks.
See, that's what my problem was.
What's the idea behind producing new slides from non-headline formats?
(Powerpoint for PC doesn't do that - a presentation, for example, that
renders 96 slides with Mac gives 12 slides with PC).

It may vary between versions. On the PC here (PPT 2003), headings become
titles/bullet points and other text isn't imported at all. Earlier versions
may have been a bit different ... I recall having gotten lots and lots of
slides at least one.

On the other hand, when I try the same thing, from the same file, on a Mac, PPT
crashes, so I guess you're having better luck than I am. :-(

One other option you can try is using plain TXT files instead.

Each new line will produce a slide unless it starts with one or more tabs; each
tab makes the text indent one level below headline level.

André

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[CyberTaz]

Hi Steve -

I've stayed out of this 'til now as I'm not anywhere near a Mac, but
since you folks brought the PC version into the conversation...

The menu command I've always used for this purpose on the PC is
Insert>Slides from *Outline*, not Slides from *File*. When I do,
content which has Heading1 Style comes in as Title content, Heading 2,
3, 4, comes in as Bulleted Lists items at the appropriate level, &
'unstyled' body text is ignored. I know the feature is heavily
dependent on style definitions, which must be precise & consistant in
order for it to work well.

Does PPt Mac offer _both_ commands as well?

Perhaps this is just a mistyping in the OP & I can't confirm at the
moment, but could that be part of the problem?

HTH |:>)

 

[Steve Rindsberg]

I've stayed out of this 'til now as I'm not anywhere near a Mac, but

since you folks brought the PC version into the conversation...

Welcome aboard. The more the merrier.

The menu command I've always used for this purpose on the PC is
Insert>Slides from *Outline*, not Slides from *File*.

Same here, but I tried both and got the same results either way.

When I do,
content which has Heading1 Style comes in as Title content, Heading 2,
3, 4, comes in as Bulleted Lists items at the appropriate level, &
'unstyled' body text is ignored. I know the feature is heavily
dependent on style definitions, which must be precise & consistant in
order for it to work well.

Does PPt Mac offer _both_ commands as well?

More or less, but so does the Windows version. You just have to be *firm* with
it. Force it to accept All Files instead of whatever it has in mind.

I'd discovered a while back that I could insert slides from a plain TXT file,
so this wasn't too much of a shock to the system .

Perhaps this is just a mistyping in the OP & I can't confirm at the
moment, but could that be part of the problem?

HTH |:>)

================================================
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[CyberTaz]

Interesting info, Steve.

Especially due to the way ...From File presents on the PC (2003) & wording
of its dialog on Mac, I had the impression that it was almost exclusively
for the purpose of importing slides from another PPt file.

Since there was a separate menu command for ...Outline I had the impression
that the 2 worked differently enough that they wouldn't be that easily
interchangeable. The 'active' status of other file types does suggest that
it doesn't necessarily be a *Word* doc, as you know.

Regards |:>)

 

[Steve Rindsberg]

Especially due to the way ...From File presents on the PC (2003) & wording
of its dialog on Mac, I had the impression that it was almost exclusively
for the purpose of importing slides from another PPt file.

Since there was a separate menu command for ...Outline I had the impression
that the 2 worked differently enough that they wouldn't be that easily
interchangeable. The 'active' status of other file types does suggest that
it doesn't necessarily be a *Word* doc, as you know.

It surprised me too when I first ran into it, but it seems to work this way (and
makes sense that it does):

Open (any file type) creates a new presentation consisting of whatever slides are
in the file, or whatever PPT can turn into slides when it opens the file.

Insert brings slides (or whatever PPT can convert to slides) into the currently
open file and allows you to choose which slides to bring in.

Mechanically, I'm guessing that Insert actually just opens the file behind the
curtains, gets a list of slides and makes thumbnails, then hands them to you in
the Insert dialog box.

 

[CyberTaz]

Makes sense that it works that way, but it just seems redundant to have 2
separate commands & 2 separate dialogs to accomplish the same (1) purpose...
Then again, since you can Copy & Cut & Paste using 5 different techniques I
guess I shouldn't be surprised.

Regards |:>)

 

[André Manook]

Thanks!
André

Makes sense that it works that way, but it just seems redundant to have 2
separate commands & 2 separate dialogs to accomplish the same (1) purpose...
Then again, since you can Copy & Cut & Paste using 5 different techniques I
guess I shouldn't be surprised.

Regards |:>)