Sort Order for Contacts

[Al]

When I create an email and click on the "To" button and select Contacts from
the "Show Names from the" drop down box my contacts are sorted in First Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost for
you.

 

[Al]

The version is: Outlook 2003 (11.6359.63060) SP1

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost for
you.
--
Russ Valentine
[MVP-Outlook]

When I create an email and click on the "To" button and select Contacts
from
the "Show Names from the" drop down box my contacts are sorted in First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost
for
you.
--
Russ Valentine
[MVP-Outlook]

When I create an email and click on the "To" button and select Contacts
from
the "Show Names from the" drop down box my contacts are sorted in First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Al]

Works - Thanks.

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select Contacts
from
the "Show Names from the" drop down box my contacts are sorted in First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[L2B]

I followed the path below. However at 'view or change existing directories'
- there is no mention of address books. Where does this exist?

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select Contacts
from
the "Show Names from the" drop down box my contacts are sorted in First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

It will be there if your are using Outlook 2002 or 2003 and have added it.
There are plenty of directions:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]

I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Jim Henderson]

Russ,

Something does seem different from Outlook 2000 to Outlook 2003. Didn't we
used to be able to open up a group and change the sort by clicking on the
column headings "within that group only" to sort on a contacts last name? If
I click on "Full name" it sorts all contacts that way I have to go back to
"Define Views" and "Reset" it back to default (Categories) after I find my
name. What am I doing wrong? How can I temporarily resort one group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added it.
There are plenty of directions:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]

I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]

Russ,

Something does seem different from Outlook 2000 to Outlook 2003. Didn't
we
used to be able to open up a group and change the sort by clicking on the
column headings "within that group only" to sort on a contacts last name?
If
I click on "Full name" it sorts all contacts that way I have to go back to
"Define Views" and "Reset" it back to default (Categories) after I find my
name. What am I doing wrong? How can I temporarily resort one group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]

I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Jim Henderson]

Hmmm, yes you are correct. I had forgotten about that and it gave us some
other headaches as well. Is there any way to change the sort a group without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]

Russ,

Something does seem different from Outlook 2000 to Outlook 2003. Didn't
we
used to be able to open up a group and change the sort by clicking on the
column headings "within that group only" to sort on a contacts last name?
If
I click on "Full name" it sorts all contacts that way I have to go back to
"Define Views" and "Reset" it back to default (Categories) after I find my
name. What am I doing wrong? How can I temporarily resort one group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:

http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002

--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]

Hmmm, yes you are correct. I had forgotten about that and it gave us some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]

Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by clicking on the
column headings "within that group only" to sort on a contacts last name?
If
I click on "Full name" it sorts all contacts that way I have to go back to
"Define Views" and "Reset" it back to default (Categories) after I find my
name. What am I doing wrong? How can I temporarily resort one group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:

http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Jim Henderson]

I am sorry, I meant to say "categories" not groups. Originally, I had all my
contacts in the "File As" column to be Business, FirstName, LastName without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the "File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the File
As entry. I tried to do this by exporting and reimporting the contacts, but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the column
heading (say Full Name) so that category shows a sort by FirstName Lastname.
When I do this, it seems to sort all contacts this way and I have lost the
category sort, do I go back in and set the default under "Define Views".

Thanks for any help.

I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]

Hmmm, yes you are correct. I had forgotten about that and it gave us some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by clicking on the
column headings "within that group only" to sort on a contacts last name?
If
I click on "Full name" it sorts all contacts that way I have to go

back
to

"Define Views" and "Reset" it back to default (Categories) after I

find
my

name. What am I doing wrong? How can I temporarily resort one group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:

http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002

--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing

directories
or

address books > Outlook Address Book > Change. > Set your sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are

sorted
in

First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

1. You can only change the File As.. field for existing Contacts by running
code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

2. Outlook 2003 changed the way the "By Category" view is sorted to make it
much more difficult. Now you must use the Detailed or Simple List view, show
the columns you want to see (field chooser), click the column (eg Last Name)
you want to sort by, THEN use the group by box to group by Category. That
should retain sorting as well as the grouping.
--
Russ Valentine
[MVP-Outlook]

I am sorry, I meant to say "categories" not groups. Originally, I had all
my
contacts in the "File As" column to be Business, FirstName, LastName
without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business
name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File
As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the
"File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the File
As entry. I tried to do this by exporting and reimporting the contacts,
but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the
column
heading (say Full Name) so that category shows a sort by FirstName
Lastname.
When I do this, it seems to sort all contacts this way and I have lost the
category sort, do I go back in and set the default under "Define Views".

Thanks for any help.

I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]

Hmmm, yes you are correct. I had forgotten about that and it gave us some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use
the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by clicking
on
the
column headings "within that group only" to sort on a contacts last
name?
If
I click on "Full name" it sorts all contacts that way I have to go back
to
"Define Views" and "Reset" it back to default (Categories) after I find
my
name. What am I doing wrong? How can I temporarily resort one
group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:


http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing directories
or
address books > Outlook Address Book > Change. > Set your sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted
in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[J Bennett]

Is there any prayer that Outlook 2003 "fixes" the "By Category" view to
enable sorting as it worked in previous version and how it is defined in the
help. See text below. Can this be submitted to someone for consideration?

Help text if you search "Sort a list of messages, contacts, notes, or files":
If you are using single-line layout, the field by which the table is sorted
(if the field is included in the current view) will be indicated by an arrow
in the field column heading. To change the sort order based on the current
arrangement, click the column heading.

1. You can only change the File As.. field for existing Contacts by running
code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

2. Outlook 2003 changed the way the "By Category" view is sorted to make it
much more difficult. Now you must use the Detailed or Simple List view, show
the columns you want to see (field chooser), click the column (eg Last Name)
you want to sort by, THEN use the group by box to group by Category. That
should retain sorting as well as the grouping.
--
Russ Valentine
[MVP-Outlook]

I am sorry, I meant to say "categories" not groups. Originally, I had all
my
contacts in the "File As" column to be Business, FirstName, LastName
without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business
name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File
As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the
"File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the File
As entry. I tried to do this by exporting and reimporting the contacts,
but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the
column
heading (say Full Name) so that category shows a sort by FirstName
Lastname.
When I do this, it seems to sort all contacts this way and I have lost the
category sort, do I go back in and set the default under "Define Views".

Thanks for any help.

I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]
Hmmm, yes you are correct. I had forgotten about that and it gave us some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a stripped
down version of Outlook without full MAPI capability. It had to use
the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by clicking
on
the
column headings "within that group only" to sort on a contacts last
name?
If
I click on "Full name" it sorts all contacts that way I have to go back
to
"Define Views" and "Reset" it back to default (Categories) after I find
my
name. What am I doing wrong? How can I temporarily resort one
group
without affecting all of my groups?

Jim H.

It will be there if your are using Outlook 2002 or 2003 and have added
it.
There are plenty of directions:


http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this exist?

:

Go to Tools > E-mail accounts > View or change existing directories
or
address books > Outlook Address Book > Change. > Set your sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted
in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

You're multiposting. Read your replies.
--
Russ Valentine
[MVP-Outlook]

Is there any prayer that Outlook 2003 "fixes" the "By Category" view to
enable sorting as it worked in previous version and how it is defined in
the
help. See text below. Can this be submitted to someone for
consideration?

Help text if you search "Sort a list of messages, contacts, notes, or
files":
If you are using single-line layout, the field by which the table is
sorted
(if the field is included in the current view) will be indicated by an
arrow
in the field column heading. To change the sort order based on the current
arrangement, click the column heading.

1. You can only change the File As.. field for existing Contacts by
running
code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

2. Outlook 2003 changed the way the "By Category" view is sorted to make
it
much more difficult. Now you must use the Detailed or Simple List view,
show
the columns you want to see (field chooser), click the column (eg Last
Name)
you want to sort by, THEN use the group by box to group by Category.
That
should retain sorting as well as the grouping.
--
Russ Valentine
[MVP-Outlook]

I am sorry, I meant to say "categories" not groups. Originally, I had
all
my
contacts in the "File As" column to be Business, FirstName, LastName
without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business
name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File
As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the
"File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the
File
As entry. I tried to do this by exporting and reimporting the
contacts,
but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the
column
heading (say Full Name) so that category shows a sort by FirstName
Lastname.
When I do this, it seems to sort all contacts this way and I have lost
the
category sort, do I go back in and set the default under "Define
Views".

Thanks for any help.


I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]
Hmmm, yes you are correct. I had forgotten about that and it gave us
some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a
stripped
down version of Outlook without full MAPI capability. It had to use
the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by
clicking
on
the
column headings "within that group only" to sort on a contacts
last
name?
If
I click on "Full name" it sorts all contacts that way I have to
go
back
to
"Define Views" and "Reset" it back to default (Categories) after
I
find
my
name. What am I doing wrong? How can I temporarily resort one
group
without affecting all of my groups?

Jim H.

message
It will be there if your are using Outlook 2002 or 2003 and have
added
it.
There are plenty of directions:



http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this
exist?

:

Go to Tools > E-mail accounts > View or change existing
directories
or
address books > Outlook Address Book > Change. > Set your
sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so
we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and
select
Contacts
from
the "Show Names from the" drop down box my contacts are
sorted
in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[J Bennett]

not exactly. I posted my original thread and then found this one to ask if
there is any means to report a bug in outlook. thanks for help on the other
thread

jeff

You're multiposting. Read your replies.
--
Russ Valentine
[MVP-Outlook]

Is there any prayer that Outlook 2003 "fixes" the "By Category" view to
enable sorting as it worked in previous version and how it is defined in
the
help. See text below. Can this be submitted to someone for
consideration?

Help text if you search "Sort a list of messages, contacts, notes, or
files":
If you are using single-line layout, the field by which the table is
sorted
(if the field is included in the current view) will be indicated by an
arrow
in the field column heading. To change the sort order based on the current
arrangement, click the column heading.

1. You can only change the File As.. field for existing Contacts by
running
code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

2. Outlook 2003 changed the way the "By Category" view is sorted to make
it
much more difficult. Now you must use the Detailed or Simple List view,
show
the columns you want to see (field chooser), click the column (eg Last
Name)
you want to sort by, THEN use the group by box to group by Category.
That
should retain sorting as well as the grouping.
--
Russ Valentine
[MVP-Outlook]
I am sorry, I meant to say "categories" not groups. Originally, I had
all
my
contacts in the "File As" column to be Business, FirstName, LastName
without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business
name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File
As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the
"File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the
File
As entry. I tried to do this by exporting and reimporting the
contacts,
but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the
column
heading (say Full Name) so that category shows a sort by FirstName
Lastname.
When I do this, it seems to sort all contacts this way and I have lost
the
category sort, do I go back in and set the default under "Define
Views".

Thanks for any help.


I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]
Hmmm, yes you are correct. I had forgotten about that and it gave us
some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a
stripped
down version of Outlook without full MAPI capability. It had to use
the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by
clicking
on
the
column headings "within that group only" to sort on a contacts
last
name?
If
I click on "Full name" it sorts all contacts that way I have to
go
back
to
"Define Views" and "Reset" it back to default (Categories) after
I
find
my
name. What am I doing wrong? How can I temporarily resort one
group
without affecting all of my groups?

Jim H.

message
It will be there if your are using Outlook 2002 or 2003 and have
added
it.
There are plenty of directions:



http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this
exist?

:

Go to Tools > E-mail accounts > View or change existing
directories
or
address books > Outlook Address Book > Change. > Set your
sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so
we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and
select
Contacts
from
the "Show Names from the" drop down box my contacts are
sorted
in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[M. Leatherwood]

Did you ever find a solution to being able to sort by a column within Sort By
Category other than the default column? I have the problem you mention
driving me nuts where when I click on a column to change the sort it sorts
the entire contact list and removes the Category Groupings.

Thanks,

M. Leatherwood

not exactly. I posted my original thread and then found this one to ask if
there is any means to report a bug in outlook. thanks for help on the other
thread

jeff

You're multiposting. Read your replies.
--
Russ Valentine
[MVP-Outlook]

Is there any prayer that Outlook 2003 "fixes" the "By Category" view to
enable sorting as it worked in previous version and how it is defined in
the
help. See text below. Can this be submitted to someone for
consideration?

Help text if you search "Sort a list of messages, contacts, notes, or
files":
If you are using single-line layout, the field by which the table is
sorted
(if the field is included in the current view) will be indicated by an
arrow
in the field column heading. To change the sort order based on the current
arrangement, click the column heading.


:

1. You can only change the File As.. field for existing Contacts by
running
code.
http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002

2. Outlook 2003 changed the way the "By Category" view is sorted to make
it
much more difficult. Now you must use the Detailed or Simple List view,
show
the columns you want to see (field chooser), click the column (eg Last
Name)
you want to sort by, THEN use the group by box to group by Category.
That
should retain sorting as well as the grouping.
--
Russ Valentine
[MVP-Outlook]
I am sorry, I meant to say "categories" not groups. Originally, I had
all
my
contacts in the "File As" column to be Business, FirstName, LastName
without
categories.

I have since broken down my contacts (about 1,000) into half dozen
categories, each of which is 200-300 entries, and dropped the business
name
in the "File As" so that they appear as LastName, FirstName.

When I open each category, about half the names are sorted by the "File
As"
column LastName, FirstName and the other half by Business, FirstName,
LastName.

The first column "Full Name" has the FirstName LastName fields.

My questions
Question #1:
How can I get rid of the BusinessName and have all my contacts in the
"File
As" be entered as "LastName, FirstName"? I can only seem to do this by
going into each individual entry (about 500 of them) and changing the
File
As entry. I tried to do this by exporting and reimporting the
contacts,
but
that messed everything up. Every entry had SMTP in it.

Question #2:
Is it possible to sort the display of one category by clicking on the
column
heading (say Full Name) so that category shows a sort by FirstName
Lastname.
When I do this, it seems to sort all contacts this way and I have lost
the
category sort, do I go back in and set the default under "Define
Views".

Thanks for any help.


I don't understand your question or what you mean by groups.
The Outlook Address Book does not use groups.
--
Russ Valentine
[MVP-Outlook]
Hmmm, yes you are correct. I had forgotten about that and it gave us
some
other headaches as well. Is there any way to change the sort a group
without
affecting other groups?

Jim H.

This has never been possible in the Outlook Address Book.
Most likely you were using Outlook 2000 in IMO mode, which was a
stripped
down version of Outlook without full MAPI capability. It had to use
the
Windows Address Book instead, which does have this feature.
--
Russ Valentine
[MVP-Outlook]
Russ,

Something does seem different from Outlook 2000 to Outlook 2003.
Didn't
we
used to be able to open up a group and change the sort by
clicking
on
the
column headings "within that group only" to sort on a contacts
last
name?
If
I click on "Full name" it sorts all contacts that way I have to
go
back
to
"Define Views" and "Reset" it back to default (Categories) after
I
find
my
name. What am I doing wrong? How can I temporarily resort one
group
without affecting all of my groups?

Jim H.

message
It will be there if your are using Outlook 2002 or 2003 and have
added
it.
There are plenty of directions:



http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002
--
Russ Valentine
[MVP-Outlook]
I followed the path below. However at 'view or change existing
directories'
- there is no mention of address books. Where does this
exist?

:

Go to Tools > E-mail accounts > View or change existing
directories
or
address books > Outlook Address Book > Change. > Set your
sort
order
there

--
Russ Valentine
[MVP-Outlook]
The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so
we
can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and
select
Contacts
from
the "Show Names from the" drop down box my contacts are
sorted
in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Mark]

How is this done in Outlook 2000? I have SP-3.

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select Contacts
from
the "Show Names from the" drop down box my contacts are sorted in First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al

 

[Russ Valentine [MVP-Outlook]]

Outlook 2000 existed as two completely separate versions. The answer would
depend on your mail support mode.

Corporate/Workgroup mode:
Tools menu > Services > Highlight the Outlook Address Book service > Click
Properties > Set sort order

Internet Mail Only mode:
Tools menu > Address Book > View menu > Sort by

--
Russ Valentine
[MVP-Outlook]

How is this done in Outlook 2000? I have SP-3.

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]

The version is: Outlook 2003 (11.6359.63060) SP1


:

Keep searching here, not Help. It's posted here daily.
If you fail, then at least provide your Outlook version so we can
repost
for
you.
--
Russ Valentine
[MVP-Outlook]
When I create an email and click on the "To" button and select
Contacts
from
the "Show Names from the" drop down box my contacts are sorted in
First
Name
order.
How do I change it to Last Name?
I've searched help and have been frustrated.

Thanks - Al