O
omar
When tasks between two projects, why doesnt all the custom fields show? (I
mean some custom field stays NA)
mean some custom field stays NA)
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R
Rod Gill
So what are you expecting to see and what isn't happening. Please explain
more what your question is about and how to reproduce it..
more what your question is about and how to reproduce it..
O
omar
Ok here is what I am trying to do:
I have two projects and I linked a task from one project to the other. In
the predecessor, I changed the duration of the project and in turn it updated
the finish date. I manually saved the baselines so that everything gets
updated. On the Successor, only the start date and finish date gets updated
but the baselines remains NA. Why is it like that?
thank you
I have two projects and I linked a task from one project to the other. In
the predecessor, I changed the duration of the project and in turn it updated
the finish date. I manually saved the baselines so that everything gets
updated. On the Successor, only the start date and finish date gets updated
but the baselines remains NA. Why is it like that?
thank you
J
JulieS
Hi Omar,
Pardon me for jumping in.
It appears as though you haven't saved the baseline for the successor task.
Select the successor task and save the baseline (Tools>Tracking>Save
baseline click "Selected task). You should now see the baseline Start and
Finish fields populate with dates.
Hope this helps. Let us know how you get along.
Julie
Pardon me for jumping in.
It appears as though you haven't saved the baseline for the successor task.
Select the successor task and save the baseline (Tools>Tracking>Save
baseline click "Selected task). You should now see the baseline Start and
Finish fields populate with dates.
Hope this helps. Let us know how you get along.
Julie
O
omar
Thank you for your reply. Is there no way to automatically save the baseline
for the successor? The successor is kept for the executives to view and
whatever changes an engineer makes in the predecessor would get updated in
the successor.
thank you
for the successor? The successor is kept for the executives to view and
whatever changes an engineer makes in the predecessor would get updated in
the successor.
thank you
J
JulieS
Hi Omar,
If you save the baseline for the entire project which contains the
successor, the task will be baselined as well. Once a baseline is saved, it
doesn't get changed unless you re-baseline.
Hope this helps.
Julie
If you save the baseline for the entire project which contains the
successor, the task will be baselined as well. Once a baseline is saved, it
doesn't get changed unless you re-baseline.
Hope this helps.
Julie
O
omar
How do you save the baseline for the entire project? I have two different
projects. I am just saving the baseline for the predecessor which is linked
to the successor.
thanks
omar
projects. I am just saving the baseline for the predecessor which is linked
to the successor.
thanks
omar
J
JulieS
Hi Omar,
Open each project, choose Tools>Tracking>Save baseline. Under the For
portion, make sure the option for Entire Project is selected. Repeat with
the other file.
Hope this helps. Let us know how you get along.
Julie
Open each project, choose Tools>Tracking>Save baseline. Under the For
portion, make sure the option for Entire Project is selected. Repeat with
the other file.
Hope this helps. Let us know how you get along.
Julie
S
Steve House [Project MVP]
Just to help clarify your question, some people use the term "project" to
mean a summary task although that's not really the correct terminology.
When you say "project" are you talking about to entirely separate task
lists, each in its own mpp file or are you talking about two major groups of
tasks indented under their own "project name" headings but all in the same
mpp file?
mean a summary task although that's not really the correct terminology.
When you say "project" are you talking about to entirely separate task
lists, each in its own mpp file or are you talking about two major groups of
tasks indented under their own "project name" headings but all in the same
mpp file?
O
omar
Julie S: Under tools>tracking>Save Baselines ~ I do have it saved for the
entire project.
Steve House: When I am talking about two different projects - I mean two
entirely separate task lists, each in its own mpp file. To better explain you
what I am doing: We have lot of projects with running with separate task list
and we are linking the the task to a Global Master. And on the global master
the start date and finish date gets updated but not the Baselines.
thank you
entire project.
Steve House: When I am talking about two different projects - I mean two
entirely separate task lists, each in its own mpp file. To better explain you
what I am doing: We have lot of projects with running with separate task list
and we are linking the the task to a Global Master. And on the global master
the start date and finish date gets updated but not the Baselines.
thank you
J
JulieS
Hi Omar,
Now things are a bit clearer. I recall a thread awhile back about that
specific problem in master projects. (See a thread in this ng on April 20,
2005 started by Melanie titled "Saved baseline but no data was saved in
master".) The baseline is not saved in a consolidated project until you
specifically save the baseline in the master file. If you read the posts
back in April -- this creates a problem with the baselines being overwritten
for each new project added to the master.
Hope this helps. Let us know how you get a long.
Julie
Now things are a bit clearer. I recall a thread awhile back about that
specific problem in master projects. (See a thread in this ng on April 20,
2005 started by Melanie titled "Saved baseline but no data was saved in
master".) The baseline is not saved in a consolidated project until you
specifically save the baseline in the master file. If you read the posts
back in April -- this creates a problem with the baselines being overwritten
for each new project added to the master.
Hope this helps. Let us know how you get a long.
Julie
O
omar
Hi Julie,
I am a little confused, since I am having to save baselines on
both the master file and the project file. Do you use msn messenger? If you
do, can you add me so you can help me better understand this.
Thank You,
(e-mail address removed)
I am a little confused, since I am having to save baselines on
both the master file and the project file. Do you use msn messenger? If you
do, can you add me so you can help me better understand this.
Thank You,
(e-mail address removed)
J
JulieS
Hi Omar,
Sorry, I don't use any form of instant messaging -- too much going on
through email, cell phones, land lines, pagers etc. to add another
communication method
;-)
None the less, I'll see if I can offer any additional help to you through
this forum.
I understand that you have multiple project files all feeding into a master
project file. You don't say whether the master project is created through
the Insert>Project command or whether you have created a master project by
sharing resources from a resource pool.
If you have created the master using Insert>Project into a master, what you
are seeing (I assume) is that the baseline for the Inserted Project Summary
tasks (line representing each inserted project) is not baselined. If you
show all tasks in the inserted project, each task from the project should
have a baseline if you saved it before creating the master project. To
check for baseline easily, apply the Baseline table through View> Table >
More Tables and select the baseline table from the list.
Although you have baseline information for the Project Summary task in each
project file, when you consolidate projects, the Inserted Project Summary
tasks is created "on the fly". You can select the Inserted Project Summary
tasks in the master project and save a baseline. (Tools>Tracking> Save
baseline. To create the baseline only for the Inserted Project tasks,
select "Selected Tasks" and choose to "Roll up Baselines: to all summary
tasks." This will save the baseline for the Inserted Project Summary tasks
as well as save the baseline for the Project Summary task for the
Consolidated Project. If you don't wish to baseline the master project
summary task, just keep the Roll up Baselines options unselected.
I hope this helps somewhat. Let us know how you are doing and please
continue to post to this thread if you have further questions.
Julie
Sorry, I don't use any form of instant messaging -- too much going on
through email, cell phones, land lines, pagers etc. to add another
communication method
;-)
None the less, I'll see if I can offer any additional help to you through
this forum.
I understand that you have multiple project files all feeding into a master
project file. You don't say whether the master project is created through
the Insert>Project command or whether you have created a master project by
sharing resources from a resource pool.
If you have created the master using Insert>Project into a master, what you
are seeing (I assume) is that the baseline for the Inserted Project Summary
tasks (line representing each inserted project) is not baselined. If you
show all tasks in the inserted project, each task from the project should
have a baseline if you saved it before creating the master project. To
check for baseline easily, apply the Baseline table through View> Table >
More Tables and select the baseline table from the list.
Although you have baseline information for the Project Summary task in each
project file, when you consolidate projects, the Inserted Project Summary
tasks is created "on the fly". You can select the Inserted Project Summary
tasks in the master project and save a baseline. (Tools>Tracking> Save
baseline. To create the baseline only for the Inserted Project tasks,
select "Selected Tasks" and choose to "Roll up Baselines: to all summary
tasks." This will save the baseline for the Inserted Project Summary tasks
as well as save the baseline for the Project Summary task for the
Consolidated Project. If you don't wish to baseline the master project
summary task, just keep the Roll up Baselines options unselected.
I hope this helps somewhat. Let us know how you are doing and please
continue to post to this thread if you have further questions.
Julie
O
omar
Hey Julie,
You seem like a busy girl. Anyways....let me give you the
scenario we are in.
Suppose you have two projects - P1 & P2. The tasks from P1 and P2 are linked
into a file called Global Master. The Portfolio managers and Executives view
this Global Master to see how the company is doing. The baselines from P1 and
P2 are showing as NA. Is this a bug?
On a seperate note: I have a another issue with changing work times which is
posted on this ng under that subject. Can you take a look at it?
thank you so much for your help.
You seem like a busy girl. Anyways....let me give you the
scenario we are in.
Suppose you have two projects - P1 & P2. The tasks from P1 and P2 are linked
into a file called Global Master. The Portfolio managers and Executives view
this Global Master to see how the company is doing. The baselines from P1 and
P2 are showing as NA. Is this a bug?
On a seperate note: I have a another issue with changing work times which is
posted on this ng under that subject. Can you take a look at it?
thank you so much for your help.
J
JulieS
Hi Omar,
You are most welcome for whatever assistance I have given thus far and your
recent reply does help me understand a bit more...
Are you using Project Server and Project Web Access (PWA)? When you mention
"Portfolio Managers" and "Executives" I believe these are groups as defined
through Server and PWA. Unfortunately, I do not work with Server or PWA
extensively, so I can't offer suggestions about how baselines are viewed
through PWA.
If you are using Server and PWA, you may find quicker assistance if you post
your specific query about baselines in the Project Server newsgroup.
Hope this helps. Let us know how you get along.
Julie
You are most welcome for whatever assistance I have given thus far and your
recent reply does help me understand a bit more...
Are you using Project Server and Project Web Access (PWA)? When you mention
"Portfolio Managers" and "Executives" I believe these are groups as defined
through Server and PWA. Unfortunately, I do not work with Server or PWA
extensively, so I can't offer suggestions about how baselines are viewed
through PWA.
If you are using Server and PWA, you may find quicker assistance if you post
your specific query about baselines in the Project Server newsgroup.
Hope this helps. Let us know how you get along.
Julie
O
omar
Hi Julie,
Although I am using PWA but when I am creating the project, I am
doing it on MS Project Pro 2003. Then I publish my project onto the server
and PWA. The baseline of one project does not reflect to the linked baseline
of the other project.
thank you for your help,
~omar
Although I am using PWA but when I am creating the project, I am
doing it on MS Project Pro 2003. Then I publish my project onto the server
and PWA. The baseline of one project does not reflect to the linked baseline
of the other project.
thank you for your help,
~omar
J
JulieS
Hi Omar,
I understand that you are using Project Pro to create the project files. Is
the baseline disappearing when published to Server? I am trying to
determine whether this is a Project Pro issue or something that occurs
during the publication and viewing from Server.
In my previous post (9/8) I did note that with Project Pro, the Inserted
Project Summary line is not baselined, but the individual tasks from the
inserted project are. Is this what you are seeing before publishing?
Julie
I understand that you are using Project Pro to create the project files. Is
the baseline disappearing when published to Server? I am trying to
determine whether this is a Project Pro issue or something that occurs
during the publication and viewing from Server.
In my previous post (9/8) I did note that with Project Pro, the Inserted
Project Summary line is not baselined, but the individual tasks from the
inserted project are. Is this what you are seeing before publishing?
Julie
O
omar
Julie,
The baseline is not dissapearing but actually not appearing on the
linked project. In the original project the baseline gets updated everytime
you go to TOOLS>TRACKING>SAVE BASELINE
I'm not sure what you meant by this...but our global master file is created
by links from other projects.
The baseline is not dissapearing but actually not appearing on the
linked project. In the original project the baseline gets updated everytime
you go to TOOLS>TRACKING>SAVE BASELINE
In my previous post (9/8) I did note that with Project Pro, the Inserted
Project Summary line is not baselined, but the individual tasks from the
inserted project are. Is this what you are seeing before publishing?
I'm not sure what you meant by this...but our global master file is created
by links from other projects.
J
JulieS
Hi Omar,
Okay, let's try another go at it. The comments below are only for working
solely with Project Professional - not publication (and viewing) of baseline
data using Project Web Access:
You are working with a consolidated project file. Is the consolidated
project file (your global master file) created by the Insert > Project
command and inserting each project?
OR
Is the global master created using a Resource Pool file and choosing the
option: "Open the resource pool read-write and all other sharer files into a
new master project."?
When you say "the baseline is not appearing on the linked project" does any
baseline data appear if you apply the Baseline table to the task sheet (left
side of Gantt.)?
To clarify the second paragraph below, if you have created your "global
master file" with the Insert > Project command, what I am able to reproduce
is that the tasks from Project 1 and Project 2 (summary and subtasks) do
have baseline data that does appear in the Baseline Table. The specific
tasks that show no baseline data are the Inserted Project Summary tasks
which are represented in the Task sheet as the top (most outdented) task for
each individual project. (If you double click on the task you will see the
dialog box that appears is called the "Inserted Project Information". There
is also an icon appearing in the indicator column.)
Hope this helps and let me know the answers to my questions and we'll take
it from there.
Thanks for your patience!
Julie
Okay, let's try another go at it. The comments below are only for working
solely with Project Professional - not publication (and viewing) of baseline
data using Project Web Access:
You are working with a consolidated project file. Is the consolidated
project file (your global master file) created by the Insert > Project
command and inserting each project?
OR
Is the global master created using a Resource Pool file and choosing the
option: "Open the resource pool read-write and all other sharer files into a
new master project."?
When you say "the baseline is not appearing on the linked project" does any
baseline data appear if you apply the Baseline table to the task sheet (left
side of Gantt.)?
To clarify the second paragraph below, if you have created your "global
master file" with the Insert > Project command, what I am able to reproduce
is that the tasks from Project 1 and Project 2 (summary and subtasks) do
have baseline data that does appear in the Baseline Table. The specific
tasks that show no baseline data are the Inserted Project Summary tasks
which are represented in the Task sheet as the top (most outdented) task for
each individual project. (If you double click on the task you will see the
dialog box that appears is called the "Inserted Project Information". There
is also an icon appearing in the indicator column.)
Hope this helps and let me know the answers to my questions and we'll take
it from there.
Thanks for your patience!
Julie
O
omar
Hi julie,
I really appreciate your patience in trying to solve my problem.
I am going to reply to each of your questions separately.
- NO.
-NO. Instead the global master is just another project file with links
from other projects. Let me give you a scenario. Suppose my global master
file is called 'P' and I have bunch of other projects called 'P1', 'P2',
'P3'.....
P1 have tasks called a, b, c and d. What I did was to click on that task 'a'
...clicked on the Predecessors tab and put in <>\Global Master.Published\1.
What this command does is put in a link of the task into the global master
line 1. Everytime you change the duration of 'a' due to some issue with the
project, the Start and Finish date on both P1 and the global master changes
but only the baseline doesn't update. Even when you go to TOOLS>TRACKING>SAVE
BASELINES in P1.
I hope this explanation explains everything.
Thank You,
Omar.
I really appreciate your patience in trying to solve my problem.
I am going to reply to each of your questions separately.
You are working with a consolidated project file. Is the consolidated
project file (your global master file) created by the Insert > Project
command and inserting each project?
- NO.
Is the global master created using a Resource Pool file and choosing the
option: "Open the resource pool read-write and all other sharer files into a
new master project."?
-NO. Instead the global master is just another project file with links
from other projects. Let me give you a scenario. Suppose my global master
file is called 'P' and I have bunch of other projects called 'P1', 'P2',
'P3'.....
P1 have tasks called a, b, c and d. What I did was to click on that task 'a'
...clicked on the Predecessors tab and put in <>\Global Master.Published\1.
What this command does is put in a link of the task into the global master
line 1. Everytime you change the duration of 'a' due to some issue with the
project, the Start and Finish date on both P1 and the global master changes
but only the baseline doesn't update. Even when you go to TOOLS>TRACKING>SAVE
BASELINES in P1.
I hope this explanation explains everything.
Thank You,
Omar.
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