Tracking Project Progress


R

rooster

Hi

my current project plan has 1500+ tasks over a 10 month scheduled duration
to complete the project. The tasks are set to fixed work since each task has
a fixed amount of hours allowed for in the budget which we cannot go over
(target costing) and resourced accordingly.The plan is updated weekly
inputting actual hours worked from the employees timesheets. Project then
calculates the percentage complete as the project progresses against
individual tasks,sub projects and the overall project however in the tracking
gant you cannot track the percentage complete for any given point in time
against the estimated baseline percentage complete. In other words if I tell
my director we are currently 50% complete he wants to know where the baseline
plan expected us to be at for the same time period. ie: if the baseline
showed we should be at 55% we would know we had slipped 5%. Is there any way
project can show actual percentage complete against baseline forecasted
percentage complete as a percentage figure?
You get the same problem if your plan is updated by just simply updating
tasks percentages complete by estimating their progress in stead of using
actual hours in that you get no baseline percentage figures to track against.
Any ideas would be much appreciated.

regards
Rooster
 
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R

Rob Schneider

rooster said:
Hi

my current project plan has 1500+ tasks over a 10 month scheduled duration
to complete the project. The tasks are set to fixed work since each task has
a fixed amount of hours allowed for in the budget which we cannot go over
(target costing) and resourced accordingly.The plan is updated weekly
inputting actual hours worked from the employees timesheets. Project then
calculates the percentage complete as the project progresses against
individual tasks,sub projects and the overall project however in the tracking
gant you cannot track the percentage complete for any given point in time
against the estimated baseline percentage complete. In other words if I tell
my director we are currently 50% complete he wants to know where the baseline
plan expected us to be at for the same time period. ie: if the baseline
showed we should be at 55% we would know we had slipped 5%. Is there any way
project can show actual percentage complete against baseline forecasted
percentage complete as a percentage figure?
You get the same problem if your plan is updated by just simply updating
tasks percentages complete by estimating their progress in stead of using
actual hours in that you get no baseline percentage figures to track against.
Any ideas would be much appreciated.

regards
Rooster

See where Jack Dahlgren answered on 1 June your original posting.
 
R

rooster

Hi Rob,

I never got Jacks answer to my question and since then I have been in
hospital, I have double checked my inbox and searched through the answered
questions on this forum but cannot see my previous question on this subject
or Jacks reply, can you point me in the right direction?

thank you
-
regards
Rooster
 
J

Jim Aksel [MVP]

Expected percent complete is BCWS/(Baseline Cost). I am assuming you have
costed resources in your baseline and a properly set status date. Please
see my blog for additional information www.msprojectblog.com

Jim
 
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R

Rob Schneider

Sorry to hear you were in the hospital. Hope all is well now.

Jack said:

Rooster,

I think that the earned value calculations will give you most of what you
want. Open the Project Help and search for Earned Value to get an
understanding of how it works. If that is not sufficient, you could use a
calculated field to turn things into a percentage, but take a look at EV
first.
 

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