Why don't tasks appear in the calendar view in Project?

[David G.]

I have entered tasks with durations and applied resources to them in both the
Gantt and Task Usage views, but when I try to see the information in the
Calendar view there is no information there. Am I missing something simple
and obvious?

 

[Jan De Messemaeker]

Hi,

Are you positionned on the right dates?
Is there a filter applied to the calendar view?
HTH

 

[SBN]

I don't know if I can help, but I think I'm having the same or similar
problem. On the screen, is there a down arrow in the upper left-hand of the
day on the calendar? This indicates an 'overflow task', but I'm not sure how
Project decides what overflows, since often there are no other tasks or
plenty of room on that day, but still these tasks are treated as overflow.
When you print, they show up on a separate sheet, not in the calendar.

The other problem I'm having is with a couple of tasks where an empty box
appears on the calendar on the right date(s), but no task name/data appears.
Has anyone encountered these problems? I'd really like to use the calendar
view, but as it is, it is useless.

 

[Mike Glen]

Hi SBN,

Welcome to this Microsoft Project newsgroup

As I understand it, Project places tasks in the calendar in ID order. If
there are too many to show, Projects lists them in an Overflow list. If you
increase the space available, more items will show and there will be less
overflow. Try moving the cursor on the dividing line between weeks until it
turns into an up/down arrow, click and drag down to increase space until the
Overflow arrow disappears. If that is not enough, try a right-click in the
Calendar and select Layout Now, whence Project will make another attempt to
fit all the tasks in view. Remember that you can always click and drag
tasks upwards to fit into a suitable space. Other than that, you have to
resort to making the font smaller via Format/Text Styles...

I can't answer your second question without seeing the problem. However, if
you double-click on the task, it will open up the Task Information form,
which might give you some clue on what the task is.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP

 

[davegb]

I don't know if I can help, but I think I'm having the same or similar
problem. On the screen, is there a down arrow in the upper left-hand of the
day on the calendar? This indicates an 'overflow task', but I'm not sure how
Project decides what overflows, since often there are no other tasks or
plenty of room on that day, but still these tasks are treated as overflow.
When you print, they show up on a separate sheet, not in the calendar.

The other problem I'm having is with a couple of tasks where an empty box
appears on the calendar on the right date(s), but no task name/data appears.
Has anyone encountered these problems? I'd really like to use the calendar
view, but as it is, it is useless.

Check the day before the day where your task is missing. Are there
other tasks with lower ID nos filling the screen? If the bar starts on
a day that puts it offscreen, it'll continue in that position on a day
where no other tasks are present.