why is a 1 hour meeting showing as 100% or full day on resource gr

D

DannyB

Hello all,

Can anyone please advise why a recurring 1 hour meeting is showing as 100%
or an 8 hour day for each resource on the resource graph?

The meeting is on the same days as a task with 40 % effort set for one
resource; so, on the resource graph the resource is show as 140% and
overallocated.

Yet on the little graph accessible from the resource window, the tasks show
correct as 4.2 hours????

I have been trying towo days to sort this now - please help I do not have
the time to look at it anymore, but it is university work and need to be
correct.

Thanks.

d.
 
A

Andrew Lavinsky

This may not be the answer you're looking for, but it sounds like your plan
is too granular. If you have a 1 hour meeting recurring each week, you're
better off setting this up as a hammock task across the duration of the project
- then calculating how many hours per resource you'd budget to the overall
task, and assign the resources accordingly. (i.e. if it's a 1 hour / week
meeting over a 40 week period, I'd allocate 40-50 hours/resource)

That way, all of the meetings will show up as a single task, but it will
only represent 1/40 of the resources' committments for the week. That will
give you all of the effort tracking and timesheet capability you need.

Outlook should be used for the actual scheduling of the meetings - not Project.
There're a number of reasons not to use recurring events, and this is just
one of them.

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm
 
J

Jan De Messemaeker

Hi,


By default, the resource graph shows peak units, and during the 1 hr meeting
the resoruce is 100% occupied (I hope so for the sake of the meeting)
Right-click in the graphical part and select Work or Percent Allocation to
see what you want.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
 
D

DannyB

Andrew Lavinsky said:
This may not be the answer you're looking for, but it sounds like your plan
is too granular. If you have a 1 hour meeting recurring each week, you're
better off setting this up as a hammock task across the duration of the project
- then calculating how many hours per resource you'd budget to the overall
task, and assign the resources accordingly. (i.e. if it's a 1 hour / week
meeting over a 40 week period, I'd allocate 40-50 hours/resource)

That way, all of the meetings will show up as a single task, but it will
only represent 1/40 of the resources' committments for the week. That will
give you all of the effort tracking and timesheet capability you need.

Outlook should be used for the actual scheduling of the meetings - not Project.
There're a number of reasons not to use recurring events, and this is just
one of them.

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm



.
Thank you for taking the time and effort to reply; now, I am going investigate setting a hammock task?
Click to expand...

d.
 
D

DannyB

Jan De Messemaeker said:
Hi,


By default, the resource graph shows peak units, and during the 1 hr meeting
the resoruce is 100% occupied (I hope so for the sake of the meeting)
Right-click in the graphical part and select Work or Percent Allocation to
see what you want.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf




**********************************************************
Click to expand...

You absolute beauty; thank you, so much!

I have spent the last two days while trying to work, going back to this
issue on the project schedule because, I felt that the resource graph meant
that something was wrong; although, I was sure that it was fine.

All along I did not understand exactly what the resource graph was showing
to me.

Once I had solved the issue (and I was looking into the previous posts'
idea) , I was going to send another schedule to my tutor as a change request,
sayng that I had solved the resource graph issue - that would have looked bad
if it was OK all along.

I am so grateful - thank you. I only wish that I had found you on Wednesday
evening.

Thank you again!


d.
 
D

DannyB

Apologies!

I meant no reference to gender, physical appearance or personality - if
there was a misunderstanding.

It's a term any English person, male or female would use; like saying, 'what
a star!'

I think you're pulling my leg (that's another!)

Thanks for the help!



d.

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