Word Numbering Problem

[David Freeman]

Hi There!

I've a Word Numbering problem in Word 2003 as shown in the following screen
shot...

http://www.geocities.com/davethemp3lover/imgs/Word_WrongNumbering.png

How can I fix it?

Thanks you all in advance!
Dave

P.S. I'm using Windows XP SP2

 

[Charles Kenyon]

See: How to create numbered headings or outline numbering in your Word
document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For
bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the
subject is related.)

This is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Suzanne S. Barnhill]

This can happen when the previous levels get scrambled in the "Number
format" box. Sometimes the easiest thing is to wipe the whole thing and
start over from scratch, manually inserting each previous level.

 

[David Freeman]

Yikes! I could not possibly start from scratch since this is a very big
document and I even have to make serveral smaller documents combined
together using INCLUDE_TEXT. This document is more than 200 pages long with
tens of sections.

Any ideas?

Thanks!
Dave

 

[David Freeman]

Thanks for the links!!

I've exactly followed this guide since the begning:
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

to avoid all the corruption in Word. Even though it still giving me bad luck
down the track ( This is a very good guide and it taught me about word
numbering in details.

Knowing that I've followed the proper guidelines from an expert, what
problem do you think I'm currently having?

Thanks again!!
Henry

 

[Charles Kenyon]

Listen to Suzanne. She has much more experience with this than I do. Her
advice to start from scratch is not something to shrug off. You would save
your document to a text file so you don't have to retype it. Just open the
text file in Word and start applying styles to rematch your old formatting.
This is the only way I know of to get rid of numbering corruption. It isn't
something that goes away if you ignore it.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Klaus Linke]

Hi David,

Are new paragraphs ok?
And are existing paragraphs fixed if you use Ctrl+Q (ResetPara) on them?

Then your style definitions might be fine, and you might be able to fix the old wrong numbers by re-applying the style.
To do so, use "Find/Replace" to replace the style with itself (say for example "Format > Style: Heading 1" both in "Find what" and "Replace with", leaving the boxes empty).

Greetings,
Klaus

 

[Klaus Linke]

Are new paragraphs ok?

If not, you could try to "unscramble" the numbers in the number format box.
Also Suzanne meant to start from scratch with your numbering setup, not your document!

Klaus

 

[Suzanne S. Barnhill]

Right. I meant that when the numbering becomes jumbled in the Numbering
dialog, sometimes you have to delete everything from the "Number format" box
and rebuild the numbering by using the "Previous level number" to insert a
number, type punctuation, add another level, and so on until all the
previous levels are included in the correct order, then use the "Number
style" button to add the number for the current level, followed by any
desired punctuation.

Furthermore, any given heading whose numbering isn't behaving can likely be
sorted by pressing Ctrl+Q.

Are new paragraphs ok?

If not, you could try to "unscramble" the numbers in the number format box.
Also Suzanne meant to start from scratch with your numbering setup, not your
document!

Klaus