Can I customize a table of content description?

[Mark]

I am having Word create a table of contents automatically for me. I
am creating a help file that goes over menus and submenus within an
application. For example, I will have a header that describes the
"File" menu, and then subheaders that would describe the "New", Save",
Save As", etc options. In the document itself, I would like it to
appear as

File

Here is the brief descriptoin of what is contained in the file menu.

File > New

Here is the description for File New.


On the table of contents, I would want it to appear as this:

Menu topics.......Page 2 (Header 1, so It's big and Bolded)
File..............Page 3 (Header 2, so it's smaller and italicized but
same level, left indent)
New........Page 4 (Header 3, Smaller font and indented.)
Save......Page 4 (Header 3, Smaller font, and indented.)


However, Here's what it ends up looking like:
Menu topics......Page 2
File......Page 3
File > New........Page 4
File > Save.......Page 4


I know I can customize the table of contents after Word creates it and
take out the extra verbiage, but it is a living document and is
constantly being updated. Any ideas on how to keep it user friendly
at the detail level but look like I want on the table of contents
would be much appreciated!

 

[Stefan Blom]

For full control over what displays in the TOC, you can use TC fields. See
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Stefan Blom
Microsoft Word MVP


in message
news:4761e79d-f1b5-478f-a7e9-42e657ba4807@l64g2000hse.googlegroups.com...

 

[Mark]

For full control over what displays in the TOC, you can use TC fields. Seehttp://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Stefan Blom
Microsoft Word MVP

in message











- Show quoted text -

I tried using the TC commands in the document you linked me to, and it
almost does what I want...but it's still including the original as
well as the new one I marked it as. When I created the TOC I have it
set to include table entries. Here's what it ends up looking like:

Menu Options
File 1
File > New 1
New 1
File > Save 1
Save 1
File > Close 1
Close 1

You can see that it has the "New" on it's own line just how I wanted
it, but right above it still has "File > New". I can't seem to get
rid of the original which causes it to appear duplicated.

 

[Mark]

For full control over what displays in the TOC, you can use TC fields. Seehttp://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Stefan Blom
Microsoft Word MVP

in message











- Show quoted text -

I read the link you provided and I almost have it working the way I
want. I am able to customize a new entry on the table of contents
using the TC field commands and including table entries in the TOC I
create. However, it ends up still including the original entry as
well, so it ends up looking like this:

File.....1
File > New .....1
New.....1
File > Save.....1
Save.....1
File > Close.....1
Close

I am trying to get it to look like this:
File....1
New....1
Save....1
Close...1

 

[Suzanne S. Barnhill]

If you want to use *only* TC fields, you must not only check "Table entry
fields" but also clear the check boxes for "Styles" and "Outline levels."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

For full control over what displays in the TOC, you can use TC fields.
Seehttp://sbarnhill.mvps.org/WordFAQs/TOCTips.htm.

--
Stefan Blom
Microsoft Word MVP

in message











- Show quoted text -

I tried using the TC commands in the document you linked me to, and it
almost does what I want...but it's still including the original as
well as the new one I marked it as. When I created the TOC I have it
set to include table entries. Here's what it ends up looking like:

Menu Options
File 1
File > New 1
New 1
File > Save 1
Save 1
File > Close 1
Close 1

You can see that it has the "New" on it's own line just how I wanted
it, but right above it still has "File > New". I can't seem to get
rid of the original which causes it to appear duplicated.

 

[Mark]

 If you want to use *only* TC fields, you must not only check "Table entry
fields" but also clear the check boxes for "Styles" and "Outline levels."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA






I tried using the TC commands in the document you linked me to, and it
almost does what I want...but it's still including the original as
well as the new one I marked it as.  When I created the TOC I have it
set to include table entries.  Here's what it ends up looking like:

Menu Options
File 1
File > New 1
New 1
File > Save 1
Save 1
File > Close 1
Close 1

You can see that it has the "New" on it's own line just how I wanted
it, but right above it still has "File > New".  I can't seem to get
rid of the original which causes it to appear duplicated.- Hide quoted text -

- Show quoted text -

I figured it out. Since each are on different headers, I went to the
options and backed out the values for Header 3 in the Styles section.
This prevented from Header 3 styles from showing up by default.
However, since I left 'Table entry fields' checked, it will still show
my TC fields. I ended up getting exactly what I wanted using this
method.

It now looks like this in the TOC:
File
New
Save
Close
Edit
View
etc.


(Sorry about the double post earlier, I didn't see it show up and
posted it again.)