Formatting for e-mail

[Mike]

Hi all.

I'm new to this site and would appreciate some formatting help.

I created a new Word doc and copied and pasted some graphics and some
simple text boxes in to it. The graphics and text boxes were created
in Powerpoint by someone else. Looks fine on my screen.

Before sending it out via e-mail to an Outlook e-mail group I have, I
first sent myself a test message to see what it would look like on the
receiving end. It looks a mess! The text boxes are all over the
place, as is the text that is not in a box. Also, everything slide
over to the left hand margin a little bit, so the e-mail I received
chopped off part of the left side of the graphics/text.

I tried protecting as a read only file, and that helped a little bit,
but not enough.

Someone please tell me how I can change my document to ensure that all
recepients have a nicely formatted document.

Thanks in advance.

 

[Pemo]

I'm new to this site and would appreciate some formatting help.

I created a new Word doc and copied and pasted some graphics and some
simple text boxes in to it. The graphics and text boxes were created
in Powerpoint by someone else. Looks fine on my screen.

Before sending it out via e-mail to an Outlook e-mail group I have, I
first sent myself a test message to see what it would look like on the
receiving end. It looks a mess! The text boxes are all over the
place, as is the text that is not in a box. Also, everything slide
over to the left hand margin a little bit, so the e-mail I received
chopped off part of the left side of the graphics/text.

I tried protecting as a read only file, and that helped a little bit,
but not enough.

Someone please tell me how I can change my document to ensure that all
recepients have a nicely formatted document.

Attach the Word document to the email.

Pemo

 

[jils]

you have no control over how your recipients' email programs are
configured, some may be configured to receive in plain text. so you have
no control over how they'll see your carefully crafted message!
the only way to ensure that they see it exactly as you composed it is to
save it as a pdf and send it as an attachment.

 

[Mike]

ok. Here goes.

Thanks.

Attach the Word document to the email.

Pemo

 

[jils]

mike that will only work, of course, if all your recipients have a
program that will read a word document.
also, their version of that program could have different default
settings from yours, such as margin widths. all these things can make
your document appear different on their screen.

 

[Rob graham]

their version of that program could have different default

settings from yours, such as margin widths. all these things can make your
document appear different on their screen.

I would have thought that if the margin width had been set for a particular
document - which it obviously will have been - then the document will
display these settings on any other computer that can read the program. Why
should the default settings of that computer's program change the way a
particular doc is displayed?

Rob Graham

 

[Mike]

Yes, so how do the online subcription services do it?

 

[jils]

you're right, i didn't express that very well, it's more a printer issue.
i've had word docs screw up by moving to a pc with a different default
printer.
page lengths are different, that type of thing, so upper & lower margins
are
different. this can make a one page doc spill over to a second page just
for
one or two lines.