How do I manage/balance resources where one reasource is leading .

[TecMan]

I have a task that is a two day duration task. I have a resource that is
assigned 100% of the time to this project. I have another resource that is a
resource on the project and must particpate in the task but does not actively
contribute to the completion of the task. How do I manage these resources in
MS Project?

Because teh second resource is also responsible for other tasks, I am trying
to determine if the activities that (s)/he is responsible for becomes a
gating item for task start, task duration or task completion.

Any suggestions would be greatly appreciated.

 

[Jan De Messemaeker]

Hi,

Project essentially manages time, so whether or not the second resource
contributes to anything while on the task cannot be told to Project.
Just assign resource #2 to the task (youwill probably need to set it to not
effort-driven before).
Then you can check for overallocations (even do leveling, but with the
option "Leveling can adjust..." off)

HTH

 

[Jan De Messemaeker]

Hi,

Project essentially manages time, so whether or not the second resource
contributes to anything while on the task cannot be told to Project.
Just assign resource #2 to the task (youwill probably need to set it to not
effort-driven before).
Then you can check for overallocations (even do leveling, but with the
option "Leveling can adjust..." off)

HTH

 

[Steve House [MVP]]

I'd do it like this. It sounds like resource 2 is supervising while
resource 1 is actually doing the work. When the supervisor is actively
interacting with the worker he can't be doing something else but on the
whole watching over this task is only going to occupy a portion of his
workday. Estimate how much time is going to be consumed by his oversight
duties, for illustration lets say he's going to spend about 1 hour per day
coaching the worker actually doing the task.

Enter the task, 2 day duration, and assign the full-time resource actually
doing the work to it 100%. Make the task non-effort driven for the moment.
Assign the supervisor at 12% - this represents him spending about 1/8 of his
workday doing whatever he does related to this task leaving him free for 7
hours a day to be elsewhere.

Another possibility. Resource 2 needs to be there to get resource 1 up and
running but then his work is done and resource 1 can continue on by himself
to finish the task. For illustration, figure it's going to take 1 hour to
get the worker doing the task up to speed. Enter the task, again with a 2
day duration and assign Resource 1 to it 100%. Split the screen. In the
bottom window assign Resource 2 with 1 hour of work, effort 100%. This
indicates when he's there he's there full-time but it is only for one hour
of the total task time. For that one hour he can't be anywhere else without
being overallocated but after that he's free to be assigned elsewhere. If
you really need to do it, the Resource Schedule form in the bottom window
would even allow you to specify just WHEN his one hour of work would occur.