inserting section breaks removes headerinformation, how can I stop this?

[tom.s]

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) Processor: Intel Whenever I insert a section break, Word removes the header information just for that one page. I want Word to stop doing this, and don't see a button that says 'link to next' or something to that effect. The problem with copying the header info from somewhere else and pasting is that you can't align header information exactly everytime, so when you read the document, the header info will be positioned slightly differently with each page and is not acceptable in a professional document.

So, the question is, how can I create a section break, so that the page numbering will be different and maintain my header integrity?

thnx

 

[Patty Winter]

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) Processor: Intel
Whenever I
insert a section break, Word removes the header information just for
that one page. I want Word to stop doing this, and don't see a button
that says 'link to next' or something to that effect.

When you choose "Header/Footer" from the View menu, is there not an
icon on the header/footer toolbar that's labeled "Same as previous"?
And another that says "Different first page"? Selecting the former
and deselecting the latter should give you the results you want.


Patty

 

[John McGhie]

Hi Tom:

Headers and Footers are a little complex.

Each section break contains three headers and three footers: First Page
Header, Left Page Header, Right Page Header; and First Page, Left Page, and
Right Page Footers.

On the Layout tab, the "Different First Page" makes the First Page header
and footer visible. "Different Odd and Even" makes the Left and Right
headers and footers visible. If neither of those boxes are enabled, only
the right-hand header and footer are visible in each section.

When you insert a section break, it automatically is a copy of the FOLLOWING
section break, unless you change it. You can override this and link to the
PREVIOUS section break, but not to the FOLLOWING section break.

Each document has a Master Section Break that sits beyond the last paragraph
mark at the bottom of the document, so it cannot be displayed because it is
not in "the document".

Actually, the Master Section Break "is" the document: it's what changes a
stream of text into a Word Document. That's where all of the formatting,
headers, footers, graphics etc are stored. The text simply contains
"pointers" that call formatting information from the master section break
into the text at the right place.

To solve your problem, you should first disable Same As Previous for all
three headers and footers in the document. Do this before you add any
section breaks so that the change occurs in the Master Section Break.

Then each section break that you insert will copy those properties and this
be "independent".

You could review the Word Help Topic "Create headers and footers for
documents". Sadly, the depth of information presented there is so
simplistic it's almost useless, but some concepts are covered.

There is slightly less mindless colour and movement in the topic "Add or
delete a header or footer", which is thus a little more specific.

Whatever you do, stay away from the pre-built cover pages and document
elements: once you add those to a document the document becomes almost
uncontrollable unless you're expert at it.

Suzanne S. Barnhill covers the basics quite well here:
http://word.mvps.org/faqs/formatting/NumberingFrontMatter.htm

Microsoft has a proper help topic here:
http://support.microsoft.com/default.aspx/kb/211432?p=1

And a list of other articles here:
http://office.microsoft.com/en-gb/word/CH010267751033.aspx

If those Microsoft pages show you Word 2007 content, set your filter to Word
2003: Word 2008 on the Mac is similar to Word 2003, except that it has no
VBA.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.4 (Tiger) Processor: Intel
Whenever I insert a section break, Word removes the header information just
for that one page. I want Word to stop doing this, and don't see a button
that says 'link to next' or something to that effect. The problem with
copying the header info from somewhere else and pasting is that you can't
align header information exactly everytime, so when you read the document, the
header info will be positioned slightly differently with each page and is not
acceptable in a professional document.

So, the question is, how can I create a section break, so that the page
numbering will be different and maintain my header integrity?

thnx

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[tom.s]

Hey guys, I've reviewed and tried this information yet it doesn't work at all. Let me elaborate further on what I am trying to do:

I have a document, it is 2 pages, the cover page has it's own header information. The second page has unique header and footer information I created. When I insert a Section Break, Next Page, the second page looses all header/footer information and takes the header from the cover page and inserts it.

Before I did these steps, no header or footer in any part of the document had the Link to Previous box checked.

What I'm stuck with is all the header and footer info is missing on the second page, and I did not instruct Word to do this.

How can I just insert a page break, so the page numbering starts at 1 on the second page with a section break inserted between the cover and second page?

I should not have to cut/copy/paste header info again after inserting page break.

thanks

Hi Tom:
>
> Headers and Footers are a little complex.
>
> Each section break contains three headers and three footers: First Page
> Header, Left Page Header, Right Page Header; and First Page, Left Page, and
> Right Page Footers.
>
> On the Layout tab, the "Different First Page" makes the First Page header
> and footer visible. "Different Odd and Even" makes the Left and Right
> headers and footers visible. If neither of those boxes are enabled, only
> the right-hand header and footer are visible in each section.
>
> When you insert a section break, it automatically is a copy of the FOLLOWING
> section break, unless you change it. You can override this and link to the
> PREVIOUS section break, but not to the FOLLOWING section break.
>
> Each document has a Master Section Break that sits beyond the last paragraph
> mark at the bottom of the document, so it cannot be displayed because it is
> not in "the document".
>
> Actually, the Master Section Break "is" the document: it's what changes a
> stream of text into a Word Document. That's where all of the formatting,
> headers, footers, graphics etc are stored. The text simply contains
> "pointers" that call formatting information from the master section break
> into the text at the right place.
>
> To solve your problem, you should first disable Same As Previous for all
> three headers and footers in the document. Do this before you add any
> section breaks so that the change occurs in the Master Section Break.
>
> Then each section break that you insert will copy those properties and this
> be "independent".
>
> You could review the Word Help Topic "Create headers and footers for
> documents". Sadly, the depth of information presented there is so
> simplistic it's almost useless, but some concepts are covered.
>
> There is slightly less mindless colour and movement in the topic "Add or
> delete a header or footer", which is thus a little more specific.
>
> Whatever you do, stay away from the pre-built cover pages and document
> elements: once you add those to a document the document becomes almost
> uncontrollable unless you're expert at it.
>
> Suzanne S. Barnhill covers the basics quite well here:
> http://word.mvps.org/faqs/formatting/NumberingFrontMatter.htm
>
> Microsoft has a proper help topic here:
> http://support.microsoft.com/default.aspx/kb/211432?p=1
>
> And a list of other articles here:
> http://office.microsoft.com/en-gb/word/CH010267751033.aspx
>
> If those Microsoft pages show you Word 2007 content, set your filter to Word
> 2003: Word 2008 on the Mac is similar to Word 2003, except that it has no
> VBA.
>
> Hope this helps
>
> On 13/04/10 1:45 AM, in article (e-mail address removed)2ac0,
> "[email protected]" wrote:
>

> > Version: 2008 Operating System: Mac OS X 10.4 (Tiger) Processor: Intel
> > Whenever I insert a section break, Word removes the header information just
> > for that one page. I want Word to stop doing this, and don't see

 

[John McGhie]

Works here, Tom:

Sorry, but the result you're getting is as a result of what you're doing,
and we can't control that

You are aware that a section break controls the text from where it is
FORWARDS in the document to the previous section break or the top of the
document?

You are aware that if you have "Same as Previous" set, then the header from
the previous section break is exactly what you will get?

And if you do NOT have "Same as previous" set, then you WILL have to copy
the header into place.

Don't confuse section breaks with page breaks: they're not related.

Cheers

Hey guys, I've reviewed and tried this information yet it doesn't work at all.
Let me elaborate further on what I am trying to do:

I have a document, it is 2 pages, the cover page has it's own header
information. The second page has unique header and footer information I
created. When I insert a Section Break, Next Page, the second page looses all
header/footer information and takes the header from the cover page and inserts
it.

Before I did these steps, no header or footer in any part of the document had
the Link to Previous box checked.

What I'm stuck with is all the header and footer info is missing on the second
page, and I did not instruct Word to do this.

How can I just insert a page break, so the page numbering starts at 1 on the
second page with a section break inserted between the cover and second page?

I should not have to cut/copy/paste header info again after inserting page
break.

thanks

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[Patty Winter]

I have a document, it is 2 pages, the cover page has it's own header
information. The second page has unique header and footer information I
created.

Tom, what method have you used to create different headers on the
existing two pages of your document? Are both pages currently in
a single section and you chose the "First Page Different" option?
Or did you use a section break at the end of the first page?

When I insert a Section Break, Next Page, the second page
looses all header/footer information and takes the header from the cover
page and inserts it.

Are you doing "Section Break, Next Page" because you want to add a
third page to your document whose headers and footers can be different
from both Page 1 and Page 2?

I should not have to cut/copy/paste header info again after inserting
page break.

A page break, no, but depending on what options you've chosen, you
may need to do so after a section break.


Patty