Multiple pdfs created when page layout orientation has changed withinin Word doc

[triffo]

When creating pdfs from Word, multiple pdfs are being generated where
page layout orientation has changed. It is Word Mac 2004 student and
teacher version. When creating pdfs from Word on the Windows side,
using the same document, it works fine, generating just one pdf. The
only difference we could see between the mac version and the windows
version is in the Word Print options - on the windows side, there is
an item selected called "allow A4/Letter paper resizing" and in the
mac version there is no such item to select. The windows version is
the Word 2003 SP2 version. Has anyone determined if this is the
critical item? We are also wondering if it is a problem only with
the student and teacher mac version. I've seen previous discussion on
this site from 2006, where it appears that the full version of Word is
being used. Has anyone had recent experience with this problem?

We realize we can work around it by stitching the multiple pdfs
together in Acrobat, but would rather solve the problem so it works as
well as on the windows side.

thanks!

 

[CyberTaz]

To clarify something first, there is absolutely no difference in the
*programs* in the Standard, Professional & S/T suites. The difference is
what is or isn't included in each IOW, Mac Word is Mac Word is Mac Word.

As for the PDFs, the built-in utility offered by OS X is limited in what it
can do - remember, it's a "freebie" & you get what you pay for. If you hav
Acrobat on the Mac, set it as your printer when you print to PDF rather than
using the native utility. (This might otherwise be attributable to your
printer driver, BTW.)

I'm sure you'll also get input from some of the others here in more detail.

 

[Elliott Roper]

To clarify something first, there is absolutely no difference in the
*programs* in the Standard, Professional & S/T suites. The difference is
what is or isn't included in each IOW, Mac Word is Mac Word is Mac Word.

As for the PDFs, the built-in utility offered by OS X is limited in what it
can do - remember, it's a "freebie" & you get what you pay for. If you hav
Acrobat on the Mac, set it as your printer when you print to PDF rather than
using the native utility. (This might otherwise be attributable to your
printer driver, BTW.)

I'm sure you'll also get input from some of the others here in more detail.

It's nothing to do with PDF. Some combination of Word and Mac OS X
starts a new print job when page orientation or margins change.
You can demonstrate this with print odd and even pages to a physical
printer.
Just stitch 'em together afterward. Everything else is far too much
trouble.

FWIW the built-in utility is far more usable than that pile of dross
that Adobe calls Acrobat. They should have called it "Clown"
or perhaps "Elephant" or "One-trick crippled Pony with added candy
floss"
No. I got that wrong! Acrobat is "Trojan Circus Horse"
It is the one piece of software that, unbidden, sprays more excrement
over your machine than Microsoft Office.
It is a shame really. Adobe make good stuff most of the time.

 

[Phillip Jones]

It's nothing to do with PDF. Some combination of Word and Mac OS X
starts a new print job when page orientation or margins change.
You can demonstrate this with print odd and even pages to a physical
printer.
Just stitch 'em together afterward. Everything else is far too much
trouble.

FWIW the built-in utility is far more usable than that pile of dross
that Adobe calls Acrobat. They should have called it "Clown"
or perhaps "Elephant" or "One-trick crippled Pony with added candy
floss"
No. I got that wrong! Acrobat is "Trojan Circus Horse"
It is the one piece of software that, unbidden, sprays more excrement
over your machine than Microsoft Office.
It is a shame really. Adobe make good stuff most of the time.

Tell us how you "really" feel. Don't sugar coat it. ;-)

The adobe Acrobat news group is constantly getting their digs in
(Justifiably I suppose) about the Mac version is is a much crippled
version of the PC version because, MicroSoft has deliberately certain
Hooks in the Mac Word version that are in the PC Version.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[Elliott Roper]

Tell us how you "really" feel. Don't sugar coat it. ;-)

The adobe Acrobat news group is constantly getting their digs in
(Justifiably I suppose) about the Mac version is is a much crippled
version of the PC version because, MicroSoft has deliberately certain
Hooks in the Mac Word version that are in the PC Version.

Like leaving verbs out Phillip?

Now if you could leave a few vwls out as well, you will find that you
have become a unix giant.

 

[Phillip Jones]

Like leaving verbs out Phillip?

Now if you could leave a few vwls out as well, you will find that you
have become a unix giant.

Yes should have been "left some hooks out .."
--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[John McGhie [MVP Word, Word Mac]]

Hi Phillip:

The adobe Acrobat news group is constantly getting their digs in
(Justifiably I suppose) about the Mac version is is a much crippled
version of the PC version because, MicroSoft has deliberately certain
Hooks in the Mac Word version that are in the PC Version.

Well, so they should be yelling at them

However, don't let us fall for the Adobe party line on this. The "Hooks"
they refer to are the Microsoft Word Application Programming Interface. You
and I call those hooks whenever we write VBA or AppleScript to use with
Word. So to claim that the hooks are not present is nonsense.

A professional developer uses them via a compiler and development
environment such as Microsoft Visual Studio 2005. And if you do have VS
2005, you can practically look inside Word while it is working and intercept
almost any operation you want. Funny that: VS2005 is what Microsoft used
to build PC Word.

What Adobe is whinging about is that Microsoft has not produced a full
Development Environment for the Mac. And why would they? Microsoft uses
the development environment made by Apple to produce Word for the Mac.
Visual Studio is a bit like the Candy Store of a developer's dreams: it has
far more widgets in it than any sane human would ever use. I understand the
Mac development environment does not have quite so many bells and whistles.
But it has all of the core functionality.

Adobe could do exactly the same with Acrobat on the Mac as they do on the
PC. It *would* mean that they would have to hire a developer skilled in
Macintosh, and maybe read the manual. But they can do it. Microsoft does.

So let's not completely fall for "It's too hard because Microsoft didn't do
it for us..." Hello, guys: this is a Macintosh. Read the manual -- if you
can't figure it out, ask a Mac developer

Cheers

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Phillip Jones]

Hi Phillip:



Well, so they should be yelling at them

However, don't let us fall for the Adobe party line on this. The "Hooks"
they refer to are the Microsoft Word Application Programming Interface. You
and I call those hooks whenever we write VBA or AppleScript to use with
Word. So to claim that the hooks are not present is nonsense.

A professional developer uses them via a compiler and development
environment such as Microsoft Visual Studio 2005. And if you do have VS
2005, you can practically look inside Word while it is working and intercept
almost any operation you want. Funny that: VS2005 is what Microsoft used
to build PC Word.

What Adobe is whinging about is that Microsoft has not produced a full
Development Environment for the Mac. And why would they? Microsoft uses
the development environment made by Apple to produce Word for the Mac.
Visual Studio is a bit like the Candy Store of a developer's dreams: it has
far more widgets in it than any sane human would ever use. I understand the
Mac development environment does not have quite so many bells and whistles.
But it has all of the core functionality.

Adobe could do exactly the same with Acrobat on the Mac as they do on the
PC. It *would* mean that they would have to hire a developer skilled in
Macintosh, and maybe read the manual. But they can do it. Microsoft does.

So let's not completely fall for "It's too hard because Microsoft didn't do
it for us..." Hello, guys: this is a Macintosh. Read the manual -- if you
can't figure it out, ask a Mac developer

Cheers

One of the things they use the argument for:

is people coming from PC to Mac platform and noticing and disappointed,
that when Mailto: and URL's are in word Documents; when using PC Word
and PC Acrobat the Links come over, are automatically hot, colored
blue, and underlined.

In The Mac Acrobat regardless of version none of that happens. You have
to underline manually then colored manually then the link manually
attached. Three steps, not needed in the PC Version. Supposedly there is
something in the PC version of Word that has not been put in the Mac
version.

I experience this all the time and have since Acrobat 4 (my first use of
Acrobat).

I have been accustomed to to doing this, because I've never known any
difference.

Its become some what easier, since adobe put in the command to "make Links"

I still have to color the item before hand and underline making it a link.

I'm not one to make items link with in the PDF. My tendency to use links
is for website URL's and mailto: links only.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[CyberTaz]

Am I missing something in this conversation or is someone else?

Have done this on several occasions but just did so again to make sure I
hadn't been dreaming...

I created a plain doc in Word (11.3.4) which contains a hyperlink to Home
Depot as well as my email address. Using File>Print & selecting Adobe PDF
7.0 as my printer I generated a PDF with both items fully underlined, fully
colored, & fully active.

The URL launches Safari & connects to Home Depot's site, the email address
launches Mail when opened in Acrobat Pro 7.0.9 and I can go into VPC 7,
dbl-click the PDF to open it in Adobe Reader 7.0 with comparable results
(using IE 6 & Outlook Express). The links are only dead (though still
formatted) if I open the PDF with Preview... But then, Preview doesn't
support hyperlinks, period.

The section break issue is, however, quite real... That's the one that makes
no sense. Same doc (Portrait-Landscape-Portrait) that nothing I've tried on
the Mac (including Acrobat Pro) can render as a single 3-page PDF renders
like a charm even using PrimoPDF on the PC.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Michel Bintener]

Am I missing something in this conversation or is someone else?

Have done this on several occasions but just did so again to make sure I
hadn't been dreaming...

I created a plain doc in Word (11.3.4) which contains a hyperlink to Home
Depot as well as my email address. Using File>Print & selecting Adobe PDF
7.0 as my printer I generated a PDF with both items fully underlined, fully
colored, & fully active.

The URL launches Safari & connects to Home Depot's site, the email address
launches Mail when opened in Acrobat Pro 7.0.9 and I can go into VPC 7,
dbl-click the PDF to open it in Adobe Reader 7.0 with comparable results
(using IE 6 & Outlook Express). The links are only dead (though still
formatted) if I open the PDF with Preview... But then, Preview doesn't
support hyperlinks, period.

Hi Bob,

the same thing would have happened if you had used Mac OS X's built-in PDF
creation engine instead of the Adobe PDF printer. Newer versions of Adobe
Reader automatically scan PDF files for items that might be hyperlinks /
mailto: links and display them as such. The hyperlink information is not
part of the PDF file; it is generated by Adobe Reader instead. Preview
*does* support hyperlinks, but these hyperlinks need to be specified as such
in the PDF file.


--
Michel Bintener
Microsoft MVP
Office:Mac (Entourage & Word)

***Always reply to the newsgroup.***

 

[Elliott Roper]

Am I missing something in this conversation or is someone else?

The section break issue is, however, quite real... That's the one that makes
no sense. Same doc (Portrait-Landscape-Portrait) that nothing I've tried on
the Mac (including Acrobat Pro) can render as a single 3-page PDF renders
like a charm even using PrimoPDF on the PC.

It *is* quite real, and it has nothing to do with PDF. Mac Word sends
the sections to the printer as separate jobs. The print run is ruined
before the PDF machinery gets hold of it.
That's why it makes no difference if you use Acrobat or Preview..
Normally you won't see anything wrong, because at least it prints the
jobs in the right order. Check for yourself with print monitor; count
the jobs.
It all goes pear-shaped when faking duplex by printing evens and odds
in two passes with a single sided printer. It is scrambled document
city, with not a PDF in sight.
If you really want printed duplex under those conditions, the heavily
ironic solution is to print to PDF, stitch the bits together with
something like PDFLab, adding blank pages where necessary, then print
the PDF in duplex.

 

[CyberTaz]

Hi Bob,

the same thing would have happened if you had used Mac OS X's built-in PDF
creation engine instead of the Adobe PDF printer. Newer versions of Adobe
Reader automatically scan PDF files for items that might be hyperlinks /
mailto: links and display them as such. The hyperlink information is not
part of the PDF file; it is generated by Adobe Reader instead. Preview
*does* support hyperlinks, but these hyperlinks need to be specified as such
in the PDF file.

Hi Michel -

Good to hear from you!

I understand what you're saying here, but my point was more directly in
response to what Philip had posted & perhaps I should have posted in line:

This simply isn't true except for the need to select a simple menu command
to activate the URLs & addys as links. His wording also gives [me] the
impression that _each link_ needs to be manually created on an individual
basis, which is also inaccurate. The one menu selection handles them all
unless you choose to do otherwise - and even then it converts by page, not
by individual link.

Just to extend the point, though, ya gotta wonder why - if Acro can *detect*
the links automatically - it won't *convert* them automatically as well.
There should at least be a preference setting.

Also, I misstated the point about Preview. What I meant to write was that
there is no provision _there_ to make the links hot... As you say, they must
be active in the PDF itself.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Phillip Jones]

Taz:

I've never ever been able to have links automatically colored or,
underlined And I use the latest version of Word 2004 Mac. Now the link
is hot. if I mouse over it it shows as a link.

I've even tried with the PDFMaker installed into Office. Same results.

Am I missing something in this conversation or is someone else?

Have done this on several occasions but just did so again to make sure I
hadn't been dreaming...

I created a plain doc in Word (11.3.4) which contains a hyperlink to Home
Depot as well as my email address. Using File>Print & selecting Adobe PDF
7.0 as my printer I generated a PDF with both items fully underlined, fully
colored, & fully active.

The URL launches Safari & connects to Home Depot's site, the email address
launches Mail when opened in Acrobat Pro 7.0.9 and I can go into VPC 7,
dbl-click the PDF to open it in Adobe Reader 7.0 with comparable results
(using IE 6 & Outlook Express). The links are only dead (though still
formatted) if I open the PDF with Preview... But then, Preview doesn't
support hyperlinks, period.

The section break issue is, however, quite real... That's the one that makes
no sense. Same doc (Portrait-Landscape-Portrait) that nothing I've tried on
the Mac (including Acrobat Pro) can render as a single 3-page PDF renders
like a charm even using PrimoPDF on the PC.

Regards |:>)
Bob Jones
[MVP] Office:Mac

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[Phillip Jones]

Hi Bob,

the same thing would have happened if you had used Mac OS X's built-in PDF
creation engine instead of the Adobe PDF printer. Newer versions of Adobe
Reader automatically scan PDF files for items that might be hyperlinks /
mailto: links and display them as such. The hyperlink information is not
part of the PDF file; it is generated by Adobe Reader instead. Preview
*does* support hyperlinks, but these hyperlinks need to be specified as such
in the PDF file.

I don't use Preview In fact I only use acrobat. Or the PdfViewer Plugin
(Schubert) for FireFox/SeaMonkey/Safari.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[Phillip Jones]

Hi Bob,

the same thing would have happened if you had used Mac OS X's built-in PDF
creation engine instead of the Adobe PDF printer. Newer versions of Adobe
Reader automatically scan PDF files for items that might be hyperlinks /
mailto: links and display them as such. The hyperlink information is not
part of the PDF file; it is generated by Adobe Reader instead. Preview
*does* support hyperlinks, but these hyperlinks need to be specified as such
in the PDF file.

Hi Michel -

Good to hear from you!

I understand what you're saying here, but my point was more directly in
response to what Philip had posted & perhaps I should have posted in line:

This simply isn't true except for the need to select a simple menu command
to activate the URLs & addys as links. His wording also gives [me] the
impression that _each link_ needs to be manually created on an individual
basis, which is also inaccurate. The one menu selection handles them all
unless you choose to do otherwise - and even then it converts by page, not
by individual link.

Just to extend the point, though, ya gotta wonder why - if Acro can *detect*
the links automatically - it won't *convert* them automatically as well.
There should at least be a preference setting.

Also, I misstated the point about Preview. What I meant to write was that
there is no provision _there_ to make the links hot... As you say, they must
be active in the PDF itself.

Regards |:>)
Bob Jones
[MVP] Office:Mac

Here is my situation and I use the latest update for Office2004:

Either using the PDFMaker that Adobe installs into Office2004, Or using
Acrobat IF there are URL or mailto Links, They become Hot (meaning
they are clickable and will go to URL or will open email and start an
email to the person in the Mailto).

But I must add blue color and underlines manually. I must first add the
underline, then changes color to blue.

Both in OSX.3.9 G4-500, Acrobat 7; or OSX.4.9 G4-1.67GB 17" Powerbook,
Acrobat 8.
--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>