Getting reports out of Project

[RobHSA]

I have a project split up into 10 main tasks with many sub tasks. I have
start and finish dates to each specific sub task, some completed, some
estimated(projected). I have allocated resource names(employees) to most of
the sub tasks and would like to get a report out showing individual reports
on the employees names and what tasks have been allocated to them for the
next month or so.
Can this be done?

 

[John]

I have a project split up into 10 main tasks with many sub tasks. I have
start and finish dates to each specific sub task, some completed, some
estimated(projected). I have allocated resource names(employees) to most of
the sub tasks and would like to get a report out showing individual reports
on the employees names and what tasks have been allocated to them for the
next month or so.
Can this be done?

RobHSA,
Take a look at some of the built-in Reports. You will find them under
View/Reports. If those don't quite give what you need, you can customize
the Resource Usage view.

Just for reference though I am a little concerned when you say you have
start and finish dates for each sub task. That sounds like you manually
entered those dates and that is a "no-no" with Project - it effectively
defeats the reason to use Project. If that is NOT what you did then I'm
overreacting. But if that IS what you did, I suggest you take a look at
fellow MVP, Mike Glen's series on Project lessons and techniques. You
can get to Mike's series via our MVP website at:
http://www.mvps.org/project/links.htm

John
Project MVP

 

[RobHSA]

Hi John,
Thanks for the promt reply.
I am not manually entering the dates. I have a duration column in there as
well which I can estimate how long a particular task is going to take.
I am still having all sorts of trouble getting the reports out.
Basically my 10 main tasks are nav charts. The sub tasks under these
individual charts are the processes needed to make and provide Quality
assurance to these charts. Most of these sub tasks are linked ie one cant
start to the other finishes.
I have the task name with sub tasks, duration(days), start, finish and
resource names(employees). these charts run for approx the next 4 months.
What i need is to be able to report when the resource names next become free
so i can allocate them to the next available task.

 

[John]

Hi John,
Thanks for the promt reply.
I am not manually entering the dates. I have a duration column in there as
well which I can estimate how long a particular task is going to take.
I am still having all sorts of trouble getting the reports out.
Basically my 10 main tasks are nav charts. The sub tasks under these
individual charts are the processes needed to make and provide Quality
assurance to these charts. Most of these sub tasks are linked ie one cant
start to the other finishes.
I have the task name with sub tasks, duration(days), start, finish and
resource names(employees). these charts run for approx the next 4 months.
What i need is to be able to report when the resource names next become free
so i can allocate them to the next available task.

RobHSA,
OK, I'm glad to hear you did not manually enter dates - I assumed the
worst based on what some users (usually newbies) tend to do.

For the report you want perhaps the simplest approach is to use the
Resource Usage view and sort by Finish date. You will see which resource
is available first and therefore give him/her a new assignment.

Hope this helps.
John
Project MVP